CITY OF WINDY HILLS

Minutes of Regular Council Meeting

June 10, 2019

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Davis called the meeting to order.

ROLL CALL:  The following were present:

MAYOR	COUNCIL MEMBERS	OTHER CITY OFFICIALS
Helen M. Davis	Bruce Blue	Sandy Moore
	Kate Greer	Jim Hodge
	Marcia Myers	Steve Teaford
	Marianne Rademaker
	Suzanne Spencer
	Laura Trachtenberg

MINUTES:

Councilwoman Greer moved to approve the minutes of the May 13, 2019 Council meeting; seconded by Councilwoman Trachtenberg and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for May, 2019 were moved for approval by Councilwoman Trachtenberg,  seconded by Councilman Blue, and approved unanimously.

Councilwoman Rademaker moved to approve the May bills, totaling $47,580.17 and was seconded by Councilwoman Trachtenberg.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident Faye Gardner addressed the Council with her concerns regarding draining issues at Rudy Lane and Highfield.   A Wexford Place resident addressed the Council with her concerns regarding on-street parking.

MAYOR’S REPORT:  Mayor Davis reported that she and the Clerk, Sandy, met with Bryan Slade and Bobby Lee from Eco-tech.  It was a good meeting and Bryan suggested some corrections to the waste services info for the website.  She also stated that she received a call from a distraught Windhurst resident regarding the new garbage collection contract saying that she and her neighbors were told by Waste Management personnel that the contract price was the same and the level of service would not continue at the same level.  Mayor Davis explained the bid process and that there was a $24,000 difference in the bids and the service would be the same with an increase to weekly recycle pickup.

Mayor Davis also reported that an Indian Ridge resident who removed a tree on the advice of our city arborist, has requested that the city reimburse her for part of the cost of the tree removal.  She explained to her that is not the policy, per the ordinance, but the city would provide a replacement tree.  The resident stated the removed tree was not diseased and expensive to remove.  The Mayor stated she would submit a request to the Tree Board but there was no guarantee that she would be reimbursed.

Financially we will end the fiscal year in good shape.  The city has collected more than the budgeted municipal insurance tax monies, interest revenue, and parking fines have increased.  Overall expenses have been within the budgeted amount.

The May police report: 34.43 hours of house watch devoted to 5 houses.  One house that has been on house watch for 4 1/2 months stopped in the middle of May.  Two houses have been on house watch for 2 plus weeks, one for a month, and a house on Grassy Fork has been on for 8 weeks.  There were 50 hours of radar and enforcement with 6 courtesy citations.  Follow up to the previous month’s report:  per a resident’s request, the police deployed a mobile radar unit on Indian Ridge at Kitty Hawk.  No results yet.  There was a complaint about a house on Wicklow having too many cars but the residents were not in violation of the parking ordinance.  The officer conveyed the info to the Wexford resident who had complained.  There were 2 parking citations issued in Wexford Place, one for the Wicklow house but it was a car parked the wrong way.  There was also a report of a man found asleep on the Green with his pants down.  There were 3 complaints about a solicitor for Vivint.  She had the proper permits but was escorted out of Wexford Place based on a resident’s complaint.

COMMITTEE REPORTS:

Finance/Ordinances:  Councilwoman Rademaker reported that she has been working with the Mayor on the end of year review of the previous budget.

Code Enforcement:  Steve Teaford reported the City has 57 rentals and he is working on inspection of these properties.

Community Caring/Health & Fitness/Welcome to Windy Hills:   There were 4 new residents.  Councilwoman Spencer reported that Tai Chi practiced on the Green twice in May.  Due to the unevenness of the Green they tried the parking lot at Stock Yards Bank and may meet at the Brownsboro Arcade during the hot summer months – the Tai Chi instructor will pay the required insurance).  Councilwoman Spencer also met with Mike Hayman on the Green to assess the number of trees removed and new plantings.  She also reviewed how many trees were available for memorial/commemorative contributions (she distributed a map of the Green).  She expressed an interest in exploring a Conservation Easement for the Green.

Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:  Councilwoman Greer reported that she cut the suckers off the trees on Ambridge.  She also reported that new mulch had been laid on the path on the Green and the Tree Board has an article in the newsletter offering a canopy tree to the first 15 residents who apply.  In regards to the newsletter, she and Councilwoman Myers have compared prices/services and have used a new printer to handle the newsletter.  This new printer can handle the typesetting, printing and mailing instead of out sourcing each service.

Public Works:  Councilman Blue reported that he has received a bid on the drainage issues at Highfield and Windy Way.  He is also getting a bid on painting no parking lines on both sides of Ambridge.  He stated that he will look at the benches on the Green and try to solve the problem with the growth of the bushes.  He also has called MSD again regarding the sinkhole on the North West side of the Green.  He also reported that there is an overgrown bush in the neighbor’s yard at the northwest point of the green that is growing over the sidewalk…he has referred this issue to Councilwoman Greer who is in charge of the Green.  He reported that he has received a bid from Libs paving to repair the pot holes in the city and paving on some other streets in the City.

Ordinances/Community Standards – Councilwoman Trachtenberg:  Councilwoman Trachtenberg reported that she has done some research on the Conversancy of the Green issue.  She also stated the Community Standards Committee is finished with their recommended resolution and will be reviewed and considered at a future meeting for a vote.

4th of July Picnic and Parade and Newsletter – Councilwoman Myers:  Councilwoman Myers reported that the newsletter was in the mail.  She reminded everyone to please RSVP for the picnic and to bring chairs and encouraged everyone to eat outside as the inside tables would be for the handicapped and elderly only.  She also stated the signs will be put in place.  The Moon Dogs Band will play again this year as well as having Haywood Dairy ice cream.  She said there will be children’s activities  and a representative from Ecotech will be there.  

UNFINISHED BUSINESS:

Ordinance No. 8, Series 2018/2019 – Ad valorem Taxes – 2nd Reading:  Councilwoman Greer made a motion to have Ordinance No. 8, Series 2018/2019 read into record and was seconded by Councilman Blue.  The motion passed unanimously.    Attorney Hodge read the Ordinance into record.  Councilman Blue made a motion to approve Ordinance No. 8, Series 2018/2019 and was seconded by Councilwoman Rademaker.  The unanimous vote was as follows:

Bruce Blue – Aye	Kate Greer – Aye	Marcia Myers – Aye
Marianne Rademaker – Aye	Suzanne Spencer – Aye	Laura Trachtenberg – Aye

 Ordinance No. 9, Series 2018/2019 – 2019/2020 Budget – 2nd Reading:  Councilwoman Rademaker made a motion to have Ordinance No. 9, Series 2018/2019 read into record and was seconded by Councilwoman Greer.  The motion passed unanimously.    Attorney Hodge read the Ordinance into record.  Councilwoman Rademaker made a motion to approve Ordinance No. 9, Series 2018/2019 and was seconded by Councilwoman Trachtenberg.  The unanimous vote was as follows:

Bruce Blue – Aye	Kate Greer – Aye	Marcia Myers – Aye
Marianne Rademaker – Aye	Suzanne Spencer – Aye	Laura Trachtenberg – Aye

 Ordinance No. 10, Series 2018/2019 – Vacant House Ordinance 2nd Reading:  Councilwoman Greer made a motion to have Ordinance No. 10, Series 2018/2019 read into record and was seconded by Councilwoman Rademaker.  The motion passed unanimously.    Attorney Hodge read the Ordinance into record.  Councilwoman Rademaker made a motion to approve Ordinance No. 10, Series 2018/2019 and was seconded by Councilwoman Trachtenberg.  The unanimous vote was as follows: 

Bruce Blue – Aye	Kate Greer – Aye	Marcia Myers – Aye
Marianne Rademaker – Aye	Suzanne Spencer – Aye	Laura Trachtenberg – Aye

NEW BUSINESS:

Other:  Mayor Davis presented the “Mike Skelton Golden Paperclip Award” to Councilman Blue and Councilwoman Myers for all of their hard work and dedication on the Sanitation Bid Process and Recycle gathering information.

ATTORNEY’S REPORT:  None

Comments/Questions to the Council as a Whole:   None

Councilwoman Greer moved to adjourn the meeting at 8:12 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.

__­_____          __________________                                                ­­­­­_______________________

Helen M Davis, Mayor

Sandy Moore, City Clerk