Minutes, June10, 2019
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
June 10, 2019
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
| MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
| Helen M. Davis | Bruce Blue | Sandy Moore |
| Kate Greer | Jim Hodge | |
| Marcia Myers | Steve Teaford | |
| Marianne Rademaker | ||
| Suzanne Spencer | ||
| Laura Trachtenberg |
MINUTES:
Councilwoman Greer moved to approve the minutes of the May 13, 2019 Council meeting; seconded by Councilwoman Trachtenberg and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for May, 2019 were moved for approval by Councilwoman Trachtenberg, seconded by Councilman Blue, and approved unanimously.
Councilwoman Rademaker moved to approve the May bills, totaling $47,580.17 and was seconded by Councilwoman Trachtenberg. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Resident Faye Gardner addressed the Council with her concerns regarding draining issues at Rudy Lane and Highfield. A Wexford Place resident addressed the Council with her concerns regarding on-street parking.
MAYOR’S REPORT: Mayor Davis reported that she and the Clerk, Sandy, met with Bryan Slade and Bobby Lee from Eco-tech. It was a good meeting and Bryan suggested some corrections to the waste services info for the website. She also stated that she received a call from a distraught Windhurst resident regarding the new garbage collection contract saying that she and her neighbors were told by Waste Management personnel that the contract price was the same and the level of service would not continue at the same level. Mayor Davis explained the bid process and that there was a $24,000 difference in the bids and the service would be the same with an increase to weekly recycle pickup.
Mayor Davis also reported that an Indian Ridge resident who removed a tree on the advice of our city arborist, has requested that the city reimburse her for part of the cost of the tree removal. She explained to her that is not the policy, per the ordinance, but the city would provide a replacement tree. The resident stated the removed tree was not diseased and expensive to remove. The Mayor stated she would submit a request to the Tree Board but there was no guarantee that she would be reimbursed.
Financially we will end the fiscal year in good shape. The city has collected more than the budgeted municipal insurance tax monies, interest revenue, and parking fines have increased. Overall expenses have been within the budgeted amount.
The May police report: 34.43 hours of house watch devoted to 5 houses. One house that has been on house watch for 4 1/2 months stopped in the middle of May. Two houses have been on house watch for 2 plus weeks, one for a month, and a house on Grassy Fork has been on for 8 weeks. There were 50 hours of radar and enforcement with 6 courtesy citations. Follow up to the previous month’s report: per a resident’s request, the police deployed a mobile radar unit on Indian Ridge at Kitty Hawk. No results yet. There was a complaint about a house on Wicklow having too many cars but the residents were not in violation of the parking ordinance. The officer conveyed the info to the Wexford resident who had complained. There were 2 parking citations issued in Wexford Place, one for the Wicklow house but it was a car parked the wrong way. There was also a report of a man found asleep on the Green with his pants down. There were 3 complaints about a solicitor for Vivint. She had the proper permits but was escorted out of Wexford Place based on a resident’s complaint.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported that she has been working with the Mayor on the end of year review of the previous budget.
Code Enforcement: Steve Teaford reported the City has 57 rentals and he is working on inspection of these properties.
Community Caring/Health & Fitness/Welcome to Windy Hills: There were 4 new residents. Councilwoman Spencer reported that Tai Chi practiced on the Green twice in May. Due to the unevenness of the Green they tried the parking lot at Stock Yards Bank and may meet at the Brownsboro Arcade during the hot summer months – the Tai Chi instructor will pay the required insurance). Councilwoman Spencer also met with Mike Hayman on the Green to assess the number of trees removed and new plantings. She also reviewed how many trees were available for memorial/commemorative contributions (she distributed a map of the Green). She expressed an interest in exploring a Conservation Easement for the Green.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer: Councilwoman Greer reported that she cut the suckers off the trees on Ambridge. She also reported that new mulch had been laid on the path on the Green and the Tree Board has an article in the newsletter offering a canopy tree to the first 15 residents who apply. In regards to the newsletter, she and Councilwoman Myers have compared prices/services and have used a new printer to handle the newsletter. This new printer can handle the typesetting, printing and mailing instead of out sourcing each service.
Public Works: Councilman Blue reported that he has received a bid on the drainage issues at Highfield and Windy Way. He is also getting a bid on painting no parking lines on both sides of Ambridge. He stated that he will look at the benches on the Green and try to solve the problem with the growth of the bushes. He also has called MSD again regarding the sinkhole on the North West side of the Green. He also reported that there is an overgrown bush in the neighbor’s yard at the northwest point of the green that is growing over the sidewalk…he has referred this issue to Councilwoman Greer who is in charge of the Green. He reported that he has received a bid from Libs paving to repair the pot holes in the city and paving on some other streets in the City.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported that she has done some research on the Conversancy of the Green issue. She also stated the Community Standards Committee is finished with their recommended resolution and will be reviewed and considered at a future meeting for a vote.
4th of July Picnic and Parade and Newsletter – Councilwoman Myers: Councilwoman Myers reported that the newsletter was in the mail. She reminded everyone to please RSVP for the picnic and to bring chairs and encouraged everyone to eat outside as the inside tables would be for the handicapped and elderly only. She also stated the signs will be put in place. The Moon Dogs Band will play again this year as well as having Haywood Dairy ice cream. She said there will be children’s activities and a representative from Ecotech will be there.
UNFINISHED BUSINESS:
Ordinance No. 8, Series 2018/2019 – Ad valorem Taxes – 2nd Reading: Councilwoman Greer made a motion to have Ordinance No. 8, Series 2018/2019 read into record and was seconded by Councilman Blue. The motion passed unanimously. Attorney Hodge read the Ordinance into record. Councilman Blue made a motion to approve Ordinance No. 8, Series 2018/2019 and was seconded by Councilwoman Rademaker. The unanimous vote was as follows:
| Bruce Blue – Aye | Kate Greer – Aye | Marcia Myers – Aye |
| Marianne Rademaker – Aye | Suzanne Spencer – Aye | Laura Trachtenberg – Aye |
Ordinance No. 9, Series 2018/2019 – 2019/2020 Budget – 2nd Reading: Councilwoman Rademaker made a motion to have Ordinance No. 9, Series 2018/2019 read into record and was seconded by Councilwoman Greer. The motion passed unanimously. Attorney Hodge read the Ordinance into record. Councilwoman Rademaker made a motion to approve Ordinance No. 9, Series 2018/2019 and was seconded by Councilwoman Trachtenberg. The unanimous vote was as follows:
| Bruce Blue – Aye | Kate Greer – Aye | Marcia Myers – Aye |
| Marianne Rademaker – Aye | Suzanne Spencer – Aye | Laura Trachtenberg – Aye |
Ordinance No. 10, Series 2018/2019 – Vacant House Ordinance 2nd Reading: Councilwoman Greer made a motion to have Ordinance No. 10, Series 2018/2019 read into record and was seconded by Councilwoman Rademaker. The motion passed unanimously. Attorney Hodge read the Ordinance into record. Councilwoman Rademaker made a motion to approve Ordinance No. 10, Series 2018/2019 and was seconded by Councilwoman Trachtenberg. The unanimous vote was as follows:
| Bruce Blue – Aye | Kate Greer – Aye | Marcia Myers – Aye |
| Marianne Rademaker – Aye | Suzanne Spencer – Aye | Laura Trachtenberg – Aye |
NEW BUSINESS:
Other: Mayor Davis presented the “Mike Skelton Golden Paperclip Award” to Councilman Blue and Councilwoman Myers for all of their hard work and dedication on the Sanitation Bid Process and Recycle gathering information.
ATTORNEY’S REPORT: None
Comments/Questions to the Council as a Whole: None
Councilwoman Greer moved to adjourn the meeting at 8:12 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.
_______ __________________ _______________________
| Helen M Davis, Mayor | Sandy Moore, City Clerk |
- Published in 2019 Council Meetings Minutes
Minutes, May 13, 2019
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
May 13, 2019
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
| MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
| Helen M. Davis | Bruce Blue | Sandy Moore |
| Kate Greer | Jim Hodge | |
| Marcia Myers | Steve Teaford | |
| Marianne Rademaker | ||
| Suzanne Spencer | ||
| Laura Trachtenberg |
MINUTES:
Councilwoman Greer moved to approve the minutes of the April 8, 2019 Council meeting; seconded by Councilman Blue and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for April, 2019 were moved for approval by Councilwoman Rademaker, seconded by Councilman Blue, and approved unanimously.
Councilwoman Trachtenberg moved to approve the April bills, totaling $42,605.56 and was seconded by Councilwoman Myers. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Resident Ralph Williams addressed the Council, complimenting them on the article on dogs. He also warned the Council and asked if an article could be published about companies pushing “reverse mortgages” to the residents of Windy Hills. Resident Jim Ising complimented the City on publishing the new electronic newsletter “The Breeze”. Resident Staci Farris, of Windsong Way, addressed the Council concerning the lack of street curbs on her street, which is causing drainage issues.
MAYOR’S REPORT: Mayor Davis reported that the property at 623 Rudy Lane was on the Planning and Zoning Board agenda regarding a requested building limit line variance to complete an addition. Mayor Davis attended and spoke at the public hearing on May 6. The variance was granted. She discussed with the homeowner her concern that their rendering showed a larger addition than the site plan and if they followed through on the larger addition, we would follow up with Metro. The homeowner said they didn’t think they would.
The April police report: Total of 102 hours. Radar – 18 1/2 hours divided between Ambridge, Rudy, Foeburn, and Coach Gate/Brownsboro, and Indian Ridge resulting in 6 citations, 2 warnings, and on several days the fastest speed was only 3-4 miles over the posted limit. We had received a request from a Foeburn resident and we complied with the request, but the police report indicated that the vehicles’ speed did not exceed 28 miles/hr. An Indian Ridge resident requested radar enforcement, which the police checked on two days. Mayor Davis asked Chief Thronberry to transfer the enforcement from Brownsboro Rd. to Indian Ridge to see if there is a problem. The police continued to issue several parking citations and the Mayor will send out follow up letters to those who have not paid.
The Mayor also reported that she and Councilwoman Rademaker have been working on the budget which we be discussed and have first reading tonight. The Mayor thanked Councilwoman Rademaker and Councilman Blue for representing the City at the sanitation bid opening since she was at the Zoning hearing.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported that they have finished the budget including the Sanitation bid. She also reported the they moved money from Stock Yards Bank to First Financial – including checking and CDs.
Code Enforcement: Steve Teaford reported the City has 55 rentals, which is an increase of 7, some have failed the inspection, and he will follow-up with them.
Community Caring/Health & Fitness/Welcome to Windy Hills: There were 7 new residents. Councilwoman Spencer reported that on May 11, they had 18 participants in the new Tai Chi program and the next one will be on May 25th. She also reported that she will be meeting with Mike Hayman to discuss how many trees are available for commemorative gifts.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer: Councilwoman Greer reported that the Arbor Day celebration was postponed from Sunday, April 14 to Tuesday, April 16, because of rain. The Tree Board raffled 5 fruit trees. She also reported that Caroline Westfall had evaluated some trees on Indian Ridge to determine if they needed attention. The Mayor will send out letters to those whose trees needed to be removed or attended to. She stated that a newsletter article will announce that the Tree Board will offer a free tree for the first 15 residents who apply. They will be planted in the fall. The next newsletter will be out in June, and the first electronic newsletter was sent on April 25. Councilwoman Myers reported that it was sent to 744 emails, 468 of which were opened, 69 bounced back, and 1 unsubscribed. The Breeze will be sent out in between the quarterly newsletters. Councilwoman Greer also reported that the water has been turned on at the Green and chips will be added to the path. She also stated the sinkhole will be repaired and flowers had been planted.
Public Works: Councilman Blue reported that the light pole on the northwest corner of the Green and the stop sign on Old Stone have been repaired. He also reported that a dead deer and a tree limb were removed from the Green by Brownsboro Lawn Care. He reported that he is working on a possible hazardous waste pickup after the new waste services contract is settled. He reported that the drainage issues on Highfield and Windy Way are being investigated. He said MSD said it is not their issue but he is still pursuing them to fix it.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported that the Community Standards committee is presenting the Vacant House Ordinance tonight for first reading. She also reported she is working on the 2020 new property update.
UNFINISHED BUSINESS: None
NEW BUSINESS:
Waste Services Bid: Councilwoman Rademaker made a motion to accept Ecotech’s bid for twice weekly trash pickup, once weekly recycle pickup, and once weekly yard waste pickup for 9 months of the year and bi-weekly during December, January, and February. Ecotech will provide large recycle rolling cans with lids for recycling but will not provide trash cans. The motion was seconded by Councilwoman Greer and passed with a vote of 5 Ayes and one abstaining vote by Councilman Blue. Councilwoman Myers stated that the Sanitation Committee tried to meet the needs of most people in the City. Mayor Davis and Councilwoman Rademaker thanked Councilwoman Myers and Councilman Blue for their work on the Committee.
Ordinance No. 8, Series 2018/2109 – Ad Valorem Taxes – 1st Reading: Councilwoman Greer made a motion to have the Ordinance read by Attorney Hodge for the first reading and was seconded by Councilwoman Trachtenberg. The motion passed unanimously, and Attorney Hodge read Ordinance No. 8 into record.
Ordinance No. 9, Series 2018/2109 – 2019/2020 Budget – 1st Reading: Mayor Davis read the following statement: As your Mayor, I am tasked with preparing and presenting the budget. Your Mayor Pro Tem, Marianne Rademaker, and I have been working on this budget since February. We attended the Jefferson County League of City January meeting about budget requirements and preparation to ensure state compliance. You will be happy to know that we are in FULL compliance. Tonight we will have a first reading, where we will have questions and comments without any action. In June, we will have a second reading and formally act on the budget.
Items of note for the budget: based on assessments, we are forecasting a 2% increase in the property tax revenue which is within the 4% increase allowed by law. We are also projecting a 100% increase in interest revenue from our general fund CDs and checking account. We are projecting the other revenue to be flat.
One of the biggest variables is the municipal insurance premium tax. We tried to be conservative in the projection because the amount collected can vary widely due to purchases of large life insurance policies and the taxes collected on said policies. Fiscal year 2017-18 we collected a record amount of municipal insurance premium tax revenue but quite frankly the 2018-19 revenue is lagging behind the projection.
On the expenditure side, we increased the budget for General government by 3% based on inflation, maintaining the City website, and preserving city standards including code enforcement, rental registry, etc. I would like to note that donations to not-for-profits are not included in this budget.
The cost of our public safety provided by Graymoor-Devondale will increase by 4.3% beginning July 1. The biggest increase will be on the Sanitation costs. There is a projected 22% increase in sanitation costs, which is primarily the cost of recycling. Our residents OVERWHELMINGLY favored a city-wide weekly recycling program and I am pleased that we are able to provide this without raising taxes.
On the Road Aid Fund part of the budget, we are projecting a 500% increase in interest income with other revenue flat. We did not increase the budget for 2019-20 road fund expenditures.
I am pleased to announce that the tax rate will again be .17 per $100 with a 40% discount if paid during October, 2019.
Councilwoman Rademaker made a motion to have the Ordinance read by Attorney Hodge for the first reading and was seconded by Councilman Blue. The motion passed unanimously and Attorney Hodge read Ordinance No. 9 into record. Councilwoman Spencer asked about including Not-for-profit donations and Attorney Hodge stated the budget could be amended if needed.
Ordinance No. 10, Series 2018/2019 – Vacant House Ordinance – 1st Reading: Councilwoman Trachtenberg made a motion to have the Ordinance read by Attorney Hodge for the first reading and was seconded by Councilman Blue. The motion passed unanimously and Attorney Hodge read Ordinance No. 10 into record.
Other: Councilman Blue reported that he will be meeting with LIBS paving regarding fixing pot holes on Old Stone and repaving the circle on Victoria and Jonlyn.
ATTORNEY’S REPORT: No
Comments/Questions to the Council as a Whole: Resident, Mike Skelton asked if the street on Windsong was privately owned verses City of Windy Hills-owned, that he seemed to recall it is privately owned and the City would not be responsible for the curbs. He said it could be determined by looking up a map on LOGIC.org.
Councilwoman Greer moved to adjourn the meeting at 7:49 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.
_______ __________________ _______________________
| Helen M Davis, Mayor | Sandy Moore, City Clerk |
- Published in 2019 Council Meetings Minutes
Minutes, April 8, 2019
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
April 8, 2019
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
| MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
| Helen M. Davis | Bruce Blue | Sandy Moore |
| Kate Greer | Jim Hodge | |
| Marcia Myers | Steve Teaford | |
| Marianne Rademaker | ||
| Suzanne Spencer | ||
| Laura Trachtenberg |
MINUTES:
Councilman Blue moved to approve the minutes of the March 11, 2019 Council meeting; seconded by Councilwoman Trachtenberg and approved unanimously.
Councilwoman Trachtenberg moved to approve the minutes of the March 8, 2019 Special Council meeting; seconded by Councilman Blue and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for March, 2019 were moved for approval by Councilwoman Greer, seconded by Councilwoman Trachtenberg, and approved unanimously.
Councilwoman Rademaker moved to approve the February bills, totaling $44,463.84 plus $400,000 transferred to open new checking account that was seconded by Councilwoman Trachtenberg. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Resident Jim Ising addressed the Council, complimenting them on their work since taking office. He also thanked the Council for the bench placed on Rudy Lane. He stated the trees along Ambridge are budding out and very pretty. He mentioned that Brightside Cleanup will be on Saturday, April 13 and he asked for any volunteers to help out.
Resident Carl Schultz also addressed the Council stating that there are seven pot holes on Old Stone Lane that need to be addressed.
MAYOR’S REPORT: Mayor Davis reported that she and Metro Councilwoman McCraney had lunch on March 19. They discussed Metro’s budget situation and how to maintain close cooperation between Metro and the City. She stated the there is little financial help available from Metro due to the current budget situation.
Update on “Corn” property – no records could be found regarding this parcel. She has been placed on the email list for Metro Planning and zoning and is receiving notifications and agenda for all their meetings.
Property at 623 Rudy Ln. – requested a building limit line variance to complete an addition.
She will attend public hearing on May 6. She thanked Steve Teaford for the additional info regarding this property.
Police Report: Total of 99 hours. Radar was 18.5 hours evenly divided between Ambridge and Rudy resulting in 2 citations, 6 warnings, and the fastest speed was only 1 – 3 miles over the posted limit. Beginning on July 2019, the fee will increase by $2/hr ($200 monthly or $2,400 annually). The police also issued several parking citations and she will send out follow up letters to those still unpaid.
She also reported that she and Steve Teaford worked on the debris situation at 726 Indian Ridge. 2 letters were sent with no response. After approval from attorney Hodge, she had the debris removed which the resident will be charged for the removal and a fine. They actual violated 3 ordinances, regarding refuse (2 charge $50/day and one $500/day). We will be fining them $50/day for 45 days for a total fine of $2,250. If it is not paid within 10 days, we will file a lien.
She also reported that she signed the Verizon contract which was returned to Verizon with all the pertinent documents. The $2,500 check was cashed which covered the legal expenses.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported that the City has opened a new CD at First Financial Bank.
Code Enforcement: Steve Teaford reported that he is beginning the rental inspections.
Community Caring/Health & Fitness/Welcome to Windy Hills: There were 3 new residents. Councilwoman Spencer reported that Tai Chi will be on Saturdays at 9:30 with a charge of $4/session paying for 10 sessions in advance. She also stated she is working on a map of the Green to determine which trees are available to be purchased as memorial gifts.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer: Councilwoman Greer reported that three trees were purchased through the resident tree program. She also reported that she and Councilwoman Myers have been working on the digital newsletter which will be sent out the following week. She stated that they are also looking into possibly changing printers/mailers to reduce the cost of printing and mailing the quarterly newsletter. She also reported that Arbor Day will be on Sunday, April 14 but rain is forecast and will be moved to a different date if they have to cancel due to the weather.
Public Works: Councilman Blue reported that he called Safe-T-Co to repair the flexible guard that is down at Ambridge and Rudy entrance. He also stated he has called Libs paving to repair pot holes. He introduced a representative from Best Equipment who addressed the Council with information regarding trash cans/totter equipment. He can provide the City with 96 or 60 gallon cans that have a 12 year warranty. They can also add our City’s logo on the cans. They would take approximately 5 to 6 weeks for delivery.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported that the Community Standards committee will be meeting again on April 17 at 4:30 to discuss the Vacant Home Ordinance.
UNFINISHED BUSINESS:
Waste Services Update – Councilwoman Myers: Councilwoman Myers reported on the results of the Waste Services survey, stating that they had a 56% return on the survey. In summary, 71.3% prefer weekly recycling and 56% prefer twice weekly trash pickup with a strong expression of the need for rear door service and more adequate recycling bins.
NEW BUSINESS:
Budget: Councilwoman Rademaker reported that she and Mayor Davis have been working on the budget, which is finished with the exception of the Sanitation area and property tax area (still waiting on the preliminary taxes to be received and the Waste Services bids to be received).
ATTORNEY’S REPORT: Attorney Hodge reported that he verified that the City’s Uniform Financial Information Report (UFIR) had been prepared by the City’s CPA. Councilman Blue reported that he will not be voting on the Waste Services contract due to the nature of his business being so closely related to the same industry.
Comments/Questions to the Council as a Whole: Resident, Adam Vogelsang stated that he thought that back door waste pickup is important to the City and hopes it continues. Resident Mike Skelton stated that he could hardly hear any of the information during the meeting due to the loud music in the adjoining room. He also asked what the specifications were for the Waste Services bid.
Councilwoman Greer moved to adjourn the meeting at 7:49 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.
_______ __________________ _______________________
| Helen M Davis, Mayor | Sandy Moore, City Clerk |
- Published in 2019 Council Meetings Minutes
Minutes, March 11, 2019
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
March 11, 2019
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
| MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
| Helen M. Davis | Bruce Blue | Sandy Moore |
| Kate Greer | Jim Hodge | |
| Marcia Myers | Steve Teaford (absent) | |
| Marianne Rademaker | ||
| Suzanne Spencer | ||
| Laura Trachtenberg |
MINUTES:
Councilwoman Greer moved to approve the minutes of the February 11, 2019 Council meeting; seconded by Councilwoman Trachtenberg and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for February, 2019 were moved for approval by Councilman Blue, seconded by Councilwoman Trachtenberg, and approved unanimously.
Councilwoman Rademaker moved to approve the February bills, totaling $46,664.61 that was seconded by Councilwoman Trachtenberg. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: None
MAYOR’S REPORT: Mayor Davis stated that she and former Mayor Jim Ising attended the JCLC meeting where Bill Dieruf was honored for his leadership of the Jefferson County League of Cities and his new role as the President of the KY League of Cities. She stated she networked and learned about the proposed Metro Insurance Tax and Bonnie Jung, Mayor of Douglas Hills furnished her with a template to use to create the Windy Hills proposed Insurance Ordinance. She also stated that she talked to Metro Councilwoman McCraney’s assistant, Julie Brackett and set up a lunch with Councilwoman McCraney. Mayor Davis will be happy to share any concerns or issues with the Councilwoman and to let her know. She thanked Councilwoman Myers and Councilman Blue for their work on the Waste Services focus groups and surveys. She also thanked Councilwoman Rademaker for her help with the City’s finances and banking. She provided an update on the “Corn” property, stating that she has contacted Savannah Darr at the Louisville Forward office who is researching the property for us. Ms. Darr will also be contacting the state to research the historic aspects of the property.
Police Report – Graymoor/Devondale patrolled for 99 hours. Seventeen hours, divided evenly between Ambridge and Rudy, was spent on Radar. This resulted in 2 citations, 6 warnings and on several days the fastest speed was only 1 – miles over the posted limit. There was on theft reported – Rudy Lane, 2 reports of suspicious teen activity on Regency (teens lived there) and no overnight parking violators were reported. Two houses remain on “heavy” house watch – Highfield and Brookview.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported that she, the Mayor and Clerk Moore went to 1st Financial Bank to open up a new checking and sweep (Money Market) accounts, transferring money from our current checking account at Stock Yards Bank. The reason this decision was made is that 1st Finance offers much better interest rates on the accounts.
Code Enforcement: No report.
Community Caring/Health & Fitness/Welcome to Windy Hills: There were 4 new residents. Councilwoman Spencer reported that Tai Chi flyers will be placed in paper boxes in mid March with practice beginning on April 6. This meeting will also include an organizational meeting to establish a regular schedule and meet the instructor. She is also preparing an updated map of the Green in anticipation of commemorating graduations, etc. with signs for the un-named trees.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer: Councilwoman Greer reported that the tree from Echo-Tech was planted on Kaelin. She also reported that Arbor Day will be on April 14 from 2pm to 4pm. The newsletter deadline will be on May 15. She stated that she is comparing prices of mailing and printing of the newsletter to possibly save some mailing costs. She reported that the next Brightside Cleanup will be on April 13. Councilwoman Greer made a motion to purchase new Arbor Day banners at a cost not to exceed $200. Her motion was seconded by Councilman Blue and passed unanimously.
Public Works: Councilman Blue thanked Adam Vogelsang for the excellent job he did on the snow removal this season. He also stated the mulch looks really good. He also reported that he may need to get bids on filing pot holes. He is preparing the Waste Services Bid Specs in preparation of the bidding process.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported that the Community Standards committee will be meeting again on March 20 to discuss an Ordinance on vacant properties.
UNFINISHED BUSINESS:
Waste Services Update – Councilwoman Myers: Councilwoman Myers reported that the survey was mailed and responses have been great. The focus group is preparing the results of the survey and a report will be provided.
Ord #5, Series 2018/2019 Second Reading and Approval: Councilwoman Greer made a motion to have Ordinance #5 read into record. Her motion was seconded by Councilwoman Rademaker and passed unanimously. Attorney Hodge read the Ordinance regarding the Municipal Insurance Tax into record. Councilwoman Trachtenberg made a motion to approve Ordinance 5, Series 2018-2019 and was seconded by Councilman Blue. The Ordinance was approved unanimously by the following votes:
| Bruce Blue – Aye | Kate Greer – Aye | Marcia Myers – Aye |
| Marianne Rademaker – Aye | Suzanne Spencer – Aye | Laura Trachtenberg – Aye |
Ord #6, Series 2018/202+ Second Reading and Approval: Councilwoman Myers made a motion to have Ordinance #6 read into record. Her motion was seconded by Councilman Blue and passed unanimously. Attorney Hodge read the Ordinance regarding Encroachment Permits into record. Councilwoman Greer made a motion to approve Ordinance 6, Series 2018-2019 and was seconded by Councilwoman Trachtenberg. The Ordinance was approved unanimously by the following votes:
| Bruce Blue – Aye | Kate Greer – Aye | Marcia Myers – Aye |
| Marianne Rademaker – Aye | Suzanne Spencer – Aye | Laura Trachtenberg – Aye |
NEW BUSINESS:
Approval of Verizon Bid: Councilwoman Greer made a motion to have Attorney Hodge read Resolution #2, Series 2018/2019 to accept the Bid from Verizon. The motion was seconded by Councilwoman Trachtenberg and passed unanimously. Attorney Hodge read the Resolution into record. Councilwoman Rademaker made a motion to accept Resolution #2, Series 2018/2019 and was seconded by Councilwoman Myers. The motion was approved unanimously.
ATTORNEY’S REPORT: None
Comments/Questions to the Council as a Whole: None
Mayor Davis thanked Councilwoman Rademaker for all the work she has done on working on the budget and City’s finances. She presented her with the “Mike Skelton Golden Paper Clip” award.
Councilwoman Greer moved to adjourn the meeting at 7:35 P.M., seconded by Councilwoman Myers and the motion passed unanimously.
_______ __________________ _______________________
| Helen M Davis, Mayor | Sandy Moore, City Clerk |
- Published in 2019 Council Meetings Minutes
Minutes July, 2016
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
July 11, 2016
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR COUNCIL MEMBERS OTHER CITY OFFICIALS
E. James Ising Helen Davis Sandy Moore
Kate Greer Carrie Ritsert
Lou Phillips Steve Teaford (absent)
Marianne Rademaker
Mike Skelton
Suzanne Spencer
MINUTES:
Councilwoman Greer moved to approve the minutes of the June 13, 2016 regular council meeting; seconded by Councilwoman Davis and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for June, 2016 were moved for approval by Councilman Skelton, seconded by Councilwoman Davis and approved unanimously.
Councilwoman Rademaker moved to approve the June bills, totaling $43,221.63 and was seconded by Councilwoman Spencer. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Wendy Skelton, a resident on Rudy Lane, addressed the Council to express her disagreement with expending another $12,000 of tax payers money on the trees on Ambridge. She stated the trees will never be larger than 20 feet and will always have maintenance needs. She asked if there wasn’t another way to handle the trees. Mayor Ising stated that the $12,000 was only one estimate and it may be less. Councilman Phillips stated that it could be more than $12,000 and some items were open ended. Councilwoman Rademaker stated that it should not be done as it is too much money. (Item is included in the agenda and more discussion follows during that time).
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Davis stated she will be working with Code Enforcement Officer, Steve Teaford to create Ordinances addressing pods and rental property and will bring to the Council.
Code Enforcement: No oral report. Written report had been previously handed out.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported there were 4 new residents. The Emergency Preparedness will be possibly be distributed at the Ice Cream Social since the 4th of July Picnic and Parade was cancelled. She also stated that she is looking into a program with speakers regarding illegal drugs. She stated she would like to label all trees including the bushes on the Green. She also said the Christmas bows will need to be replaced and will get an estimate for hanging.
Community Events/Newsletter/Tree Board: Mayor Ising expressed his gratitude for all those involved in dealing with the 4th of July Picnic and Parade and keeping the community informed with decisions regarding the weather and the possibility of cancelling the event, which was canceled. Councilwoman Greer reported that the newsletter was delivered in time for the 4th of July. She stated she will be meeting with Sojourn for the possibility of rescheduling the Picnic. Once the decision is made, she will let everyone know when the next newsletter deadline will be. The next Tree Board meeting will be the first Thursday of August.
Public Works: Councilman Phillips reported the house on Brownsboro and Indian Ridge is having a large amount of work done and has filed 2 building permits.
Safety/Real Estate Signs: Councilwoman Rademaker reviewed the report she had previously handed out for July. She reported Graymoor-Devondale Police patrolled for 106 hours. About 21 hours were spent on radar enforcement – 3.17 hours on Rudy Lane resulting in five warnings and one citation and the balance on Ambridge resulting in 7 warnings and 5 citations. Additional citations were issued at Brownsboro Rd and Hubbards Ln and at Brownsboro Rd and Antrim. Overnight parking violations received a warning on Deerfield Ln. They received complaints about parking on the grass and in the wrong direction, which were resolved. They also received two complaints which resulted in citations, whose location was not given. A theft was reported on Tottenham, a suspicious car at Stock Yards Bank, a bassinette found in the roadway on Foeburn, a tree down at Elmwood and Hubbards Ln, and children ringing doorbells at night on Highfield. Investigations took place on Antrim, Ambridge, Rudy, Pin Oak, and Kinglan. Suspicious persons were reported, but not located on Antrim, Windhurst and Clerkenwell. Two residences were on house watch. Safety warning about open garage doors were issued at Coach Gate, Foeburn, and Two Springs.
After reviewing her report she asked the Council if they would prefer more radar time on Rudy Lane, or at least equal time on Ambridge and Rudy. Councilman Skelton suggested that they stop radar on Ambridge and do it only on Rudy Lane for a couple of months. Councilwoman Rademaker stated she would talk to the Chief.
Windy Hills Green/City Beautification: Councilman Skelton reported that something would need to be done to Rudy the Bear as it is beginning to show signs of rotting. He suggested that a platform be built and Rudy mounted on top of that. He stated the rotting is coming from the roots up.
UNFINISHED BUSINESS:
Ambridge Trees – Budget for Maintenance: Mayor Ising reported that on Oct. 12, 2015 the Council approved a motion to have the Ambridge Trees maintained, but an amount was not budgeted. Councilwoman Greer reported she has received one quote and is waiting to meet with Limb Walkers for their quote. She also suggested that Adam Vogelsang, with Brownsboro Lawn Care could possibly do the work for less money. Councilwoman Davis made a motion to expend up to $10,000 for maintenance for the trees in the Right of Way on Ambridge. Councilwoman Greer seconded the motion. The following discussion ensued: Councilwoman Rademaker stated that the homeowners should be responsible and that $10,000 seems excessive. Mayor Ising stated that only one proposal has been received and they need to get more bids. Councilman Phillips asked who will determine what work is to be done and to compare each bid – item by item. Councilwoman Davis stated she has faith in Councilwoman Greer and the Tree Board because of their knowledge. She also stated that the trees have a residual value down the road and we may have to incur expense now to prevent large expenses in the future. Councilman Phillips stated that residents either don’t know or don’t care to know how to care for the trees. Councilwoman Spencer stated the residents need education and Councilwoman Greer stated the Tree Board would/could have their education portion of Arbor Day at the trees on Ambridge. Councilwoman Spencer also stated she could include some educational information in the welcome packets she passes out to new residents on Ambridge. Councilman Skelton stated the City would be paying 70% for maintenance of what the trees originally cost and that the trees were small and not worth the money. Councilman Phillips stated all future expense was to be Tree Board expense. Councilwoman Davis made a motion to call the question and was seconded by Councilwoman Greer. The motion passed unanimously and ended the discussion. The vote on the original motion passed with the following votes:
Councilwoman Greer Aye Councilwoman Rademaker Nay
Councilwoman Spencer Aye Councilman Phillips Nay
Councilwoman Davis Aye Councilman Skelton Nay
The Mayor voting Aye to break the tie.
Goal Setting for 2016 update: Councilman Phillips made a motion to approve a Project for photographing the Green over time with Mike Hayman taking the photos 4 times a year at $150 each time. The motion was seconded by Councilwoman Spencer. This would give the City a photographic recording of how the Green develops over the years and each season. Councilman Skelton suggested that each year is too often and suggested every 3 to 5 years and possibly add a drone shot. Councilwoman Spencer suggested that the pictures should be posted on the website. Councilwoman Rademaker made a motion to call the question and was seconded by Councilwoman Davis. The motion passed unanimously. The original motion failed by a vote of two Ayes (Councilman Phillips and Councilwoman Spencer) and 4 Nays.
Sign Posts Refurbishing: Mayor Ising stated he made the initial proposal and would like to withdraw it now due to lack of interest and we are wasting too much time on the discussion of light/sign posts at Windsong and Bentwood Place. He stated the project can be brought up again in the future. He further stated the City reacts but not enough planning, using the examples of the islands in the City that need maintenance and a maintenance plan needs to be developed. He stated there needs to be policy and procedures put into place and needs more strategic planning. Councilwoman Rademaker stated that she agreed and that there should be a maintenance plan for all entrances . Councilwoman Greer added that there are weeds growing between the sidewalk crevices and this should be included into a maintenance plan. Councilman Skelton disagreed, stating that the difference in the paving program and other maintenance program is that each street is assessed and a decision is made as to which ones need repaving – not just going through and repaving all streets in Windy Hills. He stated that some of the light posts probably need to be done, but not all, so do the ones needing the work and reevaluate the others at a later time. He suggested to take the controversial part of the proposal out of it and just paint the posts that need it, not all of them. Mayor Ising stated he thinks most of them should be done over time, and that would be part of a maintenance plan. Councilwoman Spencer suggested that the posts be evaluated every other year. Councilwoman Davis stated that a project like this should be built into the budget and by doing so there would not be any unexpected expenses. Councilman Phillips stated that everything was becoming extremely bureaucratic. Councilwoman Greer stated that if the City decided to do the LG&E poles, then we should do the ones in Windsong that are actually in St. Matthews. Mayor Ising agreed with Councilwoman Greer saying that he believes in building relationships.
NEW BUSINESS:
Ice Cream, Shredding, and delayed Independence Day Event: Councilwoman Greer reported there are couple of dates which could be used for the re-scheduled event. September 11 is Patriots Day and would tie in with the Independence Day theme. The caterer is not available Labor Day. She will be meeting with Sojourn to see what dates are available. The event will be held later in the day around 5:00 pm.
Trees for Green: Councilman Skelton reported that the Green lost a tree (by the parking area) and Mike Hayman has suggested replacement trees. The trees would be $275 and $900 to plant. Councilman Skelton made a motion to purchase the trees for $275 and have Adam Vogelsang plant the trees for $900. The motion was seconded by Councilman Philips and passed unanimously.
Other:
Councilman Skelton made a motion to hire Adam Vogelsang, Brownsboro Landscaping, to take out all of the old landscaping and replace with new plants on the island on Victoria Place for a price of $2,000. The motion was seconded by Councilwoman Greer. Councilwoman Rademaker suggested that a tree be planted with grass around it, as that would be the easiest maintenance. Councilman Phillips stated that he was by there and noticed the burning bushes had just been removed from that site. Councilwoman Greer suggested to have the island on Foeburn taken care of as well. Discussion continued until Councilwoman Davis made a motion to call the question and was seconded by Councilman Skelton. The motion passed unanimously. The vote on the original motion passed with a vote of 4 Ayes, 1 Nay (Councilman Phillips) and 1 abstain (Councilwoman Rademaker).
ATTORNEY’S REPORT: Attorney Hodge had no report.
MAYOR’ REPORT: Mayor Ising reported that Attorney Hodge is now semi-retired, keeping Windy Hills and Norborne Estates. He also stated that the City had collected over $400 in door prizes for the 4th of July Picnic and Parade and will be handed out at the next City event.
Comments/Questions to the Council as a Whole: None
Councilwoman Greer made a motion to adjourn the meeting at 8:25 P.M., seconded by Councilman Phillips and the motion passed unanimously.
E. James Ising, Mayor Sandy Moore, City Clerk
- Published in 2016 Council Meetings Minutes, CouncilMinutes
Minutes June, 2016
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
June 13, 2016
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR COUNCIL MEMBERS OTHER CITY OFFICIALS
E. James Ising Helen Davis Sandy Moore
Kate Greer Carrie Ritsert
Lou Phillips Steve Teaford
Marianne Rademaker
Mike Skelton
Suzanne Spencer
MINUTES:
Councilwoman Greer moved to approve the minutes of the May 9, 2016 regular council meeting; seconded by Councilwoman Davis and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for May, 2016 were moved for approval by Councilwoman Davis, seconded by Councilwoman Rademaker and approved unanimously.
Councilwoman Rademaker moved to approve the May bills, totaling $39,415.54 and was seconded by Councilwoman Spencer. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Lynn Renau, a resident on Waterford, stated she is concerned about a rental house in her subdivision that is being used as a half-way house. Mayor Ising reminded her that she was at the Working Session and heard what the City Attorney had stated/advised the City to do regarding this rental property. He stated it is out of the City’s hands and our attorney is looking into how to best and legally handle it. Councilwoman Davis suggested that she would look into an Ordinance that would deal with rental homes. Allan Atherton also addressed the Council regarding the same rental property. He stated that some of the neighbors were creating unnecessary neighborhood trauma and spreading false rumors. He also stated the people living there were just trying to better themselves and should not be unnecessarily judged.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Davis stated she will bring a proposed Ordinance relating to rental properties at a future meeting. She also reported that she has appointments with two accounting firms to discuss recommendations for our audit. She will take our latest audit with her for them to review.
Code Enforcement: Steve Teaford had distributed his report to the Council earlier and there were no questions or comments. He added that there was a lot of tree damage due to the recent storm, but had been cleaned up.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported the Community Caring team will have a booklet relating to Emergency Preparedness ready for distribution at the 4th of July Picnic and Parade. She prepared an article on illegal drugs and treatment options for the newsletter. She also reported that 4 plaques were installed on the Green and one ordered. She proposed that she contact Mike Hayman to let him know of the tree being planted in his honor. She also will contact him to discuss mapping/labeling the trees on the Green. There were 9 new residents to Windy Hills in May.
Community Events/Newsletter/Tree Board: Councilwoman Greer reported that the plans for the 4th of July picnic and parade is progressing. The newsletter is at the printers and should be mailed shortly. She also reported that the Ice Cream Social and Shredding event will be either Sept. 18 or Sept. 25 (probably the 25th). The next newsletter deadline is August 4, 2016. She also reported that Caroline Westfall with be assessing the Right-of-Way Trees.
Public Works: Councilman Phillips reported he has finished the specs for this year’s paving project. He also reported he had some sidewalk repair work done on Tottenham.
Safety/Real Estate Signs: Councilwoman Rademaker reviewed the report she had previously handed out for the months of April and May. She reported Graymoor-Devondale Police patrolled for 108 hours in April and 102.25 hours in May. In April, almost 28 hours were spent on radar; 3.5 hours on Rudy Lane resulting in two warnings and four citations and the balance on Ambridge resulting in 13 warnings and six citations on Ambridge. Ten warnings and one citation were issued for parking violations. In addition, in April, the officers dealt with various issues; car break-ins, loud party, open garage door, alarms, loose dog, suspicious person, theft on Windy Way, suspicious vehicle and assisted with the removal of an illegal sign on Rudy Lane – also one house on house watch.
In May, 23 hours spent on radar – 21.5 hrs on Ambridge and 2.5 hours on Rudy, resulting in 9 traffic warnings and 3 citations on Ambridge and 3 warnings and no citations on Rudy Lane. In addition, there were citations on Westport Rd. near I-264 and Brownsboro Rd at Antrim and an citation for an expired tag. There were 11 parking warnings and one citation. The officers checked Falgate, Greenbriar, and Two Springs at the request of zoning enforcement, but found no violations in most cases. One house on house watch. The officers also dealt with a scooter rider with a toddler as a passenger without a helmet, items left in front yard and garage door open. Checks were done on a mentally challenged juvenile. Suspicious person and vehicle on Rudy, burglar alarm, accident on Westport Rd at Ambridge. The officers also moved a basketball goal off roadway and returned a lost dog.
Windy Hills Green/City Beautification: Councilman Skelton reported that Adam Vogelsang did work on the bridge at Kinglan – Adam Vogelsang trimmed. This issue has been reported to MSD, but they have not responded yet. Councilman Skelton made a motion to have Brownsboro Landscaping trim the weeds in this area and was seconded by Councilwoman Davis. After some discussion the motion and second were withdrawn. No further action.
UNFINISHED BUSINESS:
Second Reading Ordinance 1, Series 2016/2017 regarding Ad Valorem Taxes: Councilwoman Davis made a motion to have the summary, second reading of Ordinance 1, Series 2016/2017 regarding the Ad Valorem Taxes. The motion was seconded by Councilman Skelton and passed unanimously. Attorney Ritsert read the summary, second reading of Ordinance 1, Series 2016/2017 into record. The Ordinance was approved by a voice vote as follows:
Councilwoman Davis Aye Councilwoman Greer Aye Councilman Phillips Aye
Councilwoman Rademaker Aye Councilman Skelton Aye Councilwoman Spencer Aye
Second Reading Ordinance 2, Series 2016/2017 regarding2016/2017 Budget: Councilwoman Greer made a motion to have the summary, second reading of Ordinance 2, Series 2016/2017 regarding the 2016/2017 Budget. The motion was seconded by Councilwoman Davis and passed unanimously. Attorney Ritsert read the summary, second reading of Ordinance 2, Series 2016/2017 into record. The Ordinance was approved by a voice vote as follows:
Councilwoman Davis Aye Councilwoman Greer Aye Councilman Phillips Aye
Councilwoman Rademaker Aye Councilman Skelton Aye Councilwoman Spencer Aye
Second Reading Ordinance 3, Series 2016/2017 regarding Amended Tree Board Ordinance: Councilwoman Greer made a motion to have the summary, second reading of Ordinance 3, Series 2016/2017 regarding the Amended Tree Board Ordinance. The motion was seconded by Councilman Phillips and passed unanimously. Attorney Ritsert read the summary, second reading of Ordinance 3, Series 2016/2017 into record. The Ordinance was approved by a voice vote as follows:
Councilwoman Davis Aye Councilwoman Greer Aye Councilman Phillips Aye
Councilwoman Rademaker Aye Councilman Skelton Aye Councilwoman Spencer Aye
Second Reading Ordinance 4, Series 2016/2017 regarding Uniform Franchise Agreement (Google): Councilwoman Davis made a motion to have the summary, second reading of Ordinance 4, Series 2016/2017 regarding the Uniform Franchise Agreement (Google). The motion was seconded by Councilwoman Greer and passed unanimously. Attorney Ritsert read the summary, second reading of Ordinance 4, Series 2016/2017 into record. The Ordinance was approved by a voice vote as follows:
Councilwoman Davis Aye Councilwoman Greer Aye Councilman Phillips Aye
Councilwoman Rademaker Aye Councilman Skelton Aye Councilwoman Spencer Aye
Goal Setting for 2016: No report – will discuss in July.
NEW BUSINESS:
Trees Update: Councilwoman Greer reported that some of the trees on Ambridge are in need of attention and the City’s Arborist, Caroline Westfall has evaluated them. She also stated four arborists have been contacted to get bids to have the work done. This is a one-time only circumstance.
Councilman Phillips made a motion that the City Council vote only on projects/proposals for which we have a plan, firm cost estimates, bids, or a dollar cap on the job. Councilwoman Rademaker seconded the motion and was approved unanimously.
Councilwoman Greer also reported that the Tree Board sent letters to two residents that have dangerous trees on their right of way and need attention. She stated she has heard from one of the residents, but has not had a chance to return their call.
ATTORNEY’S REPORT: Attorney Ritsert reported that she has filed 6 property tax liens and has only heard from one. The Clerk told her the City will be filing a weed lien.
MAYOR’ REPORT: Mayor Ising reported he has received a request from the Healing Place and expect to receive a formal request soon.
Comments/Questions to the Council as a Whole: Ralph Williams addressed the Council stating that Ambridge is a major cut though and set up as a Blvd. and people will tend to speed on it. He suggested the City put in a Round-a-about to slow traffic.
Councilwoman Rademaker made a motion to adjourn the meeting at 7:59 P.M., seconded by Councilwoman Greer and the motion passed unanimously.
E. James Ising, Mayor Sandy Moore, City Clerk
- Published in 2016 Council Meetings Minutes, CouncilMinutes
Minutes May, 2016
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
May 9, 2016
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR COUNCIL MEMBERS OTHER CITY OFFICIALS
E. James Ising Helen Davis Sandy Moore
Kate Greer Carrie Ritsert
Lou Phillips Steve Teaford
Marianne Rademaker
Mike Skelton
Suzanne Spencer
MINUTES:
Councilman Phillips moved to approve the minutes of the April 11, 2016 regular council meeting; seconded by Councilwoman Davis and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for April, 2016 were moved for approval by Councilwoman Davis, seconded by Councilman Skelton and approved unanimously.
Councilwoman Davis moved to approve the April bills, totaling $139,861.34 and was seconded by Councilwoman Spencer. It was noted that $100,000 of the total was to purchase a CD. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Laura Trachtenberg, a resident on Rudy Lane, stated that a dead limb fell on their new van and will have to be repaired. She asked if the Council could have someone look at the trees to see if any needed attention before they fell on a person. She believes the limb that fell on their van was from the yard at 1615 Two Springs Place. Attorney Ritsert would look into the City’s liability of falling limbs.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Davis reported she had received a request for information about the City’s finances for the last 10 years and she had provided the resident with the open records ordinance and request form. She also stated that residents had asked about the City providing recycling and adding it to the 2016-2017 budget. She stated this will be deferred to the next fiscal year to give the Council time to research the issue and the fact that the Waste Management Contract is up for renewal in July 2017.
Code Enforcement: Steve Teaford had distributed his report to the Council earlier and there were no questions or comments.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported the Community Caring team will have a booklet ready for distribution at the 4th of July Picnic and Parade. She is preparing an article on illegal drugs for the newsletter. She also reported that 4 plaques are ready to be installed on the Green and that there were 4 new residents.
Community Events/Newsletter/Tree Board: Councilwoman Greer reported that she has reserved the caterer and ice cream vendors for the 4th of July picnic and parade. The committee will meet later in the week. The deadline for the newsletter is May 20th. She also presented the changes/amendments to the Tree Ordinance. Councilwoman Davis made a motion to have the summary of Ordinance #3, Series 2016/2017 read into record. Councilwoman Greer seconded the motion and was passed by unanimous vote. Attorney Ritsert read the summary of Ordinance #3, Series 2016/2017 Amending the Tree Board Ordinance Item #3, Section C, and Item #5.
Public Works: Councilman Phillips reported the City has received 4 Building Permits; 1 for the shopping center and 3 residential. He also stated he is working on paving estimates (what roads need to be paved and estimating the cost) and he is also getting prices for sign post repairs/replacement.
Safety/Real Estate Signs: Councilwoman Rademaker reported she had not received the Police Report from Graymoor-Devondale Police. Clerk Moore stated she had received it that day in the mail and handed it over to her. Councilwoman Rademaker stated she would prepare the report and distribute it to the Council once she has finished it.
Windy Hills Green/City Beautification: Councilman Skelton reported that Brownsboro Landscaping had planted flowers at the Rudy Lane entrance. He also stated a tree was lost on Rudy Lane and arborist, Mike Hayman, will suggest replacement trees. Councilman Phillips made a motion to go forward with the Christmas in July banner that Councilman Skelton designed. His motion was seconded by Councilman Skelton and passed with a 4 aye and 2 nay vote. Councilwomen Greer and Davis asked the record to show that they were opposed to the wording of the banner.
UNFINISHED BUSINESS:
Goal Setting for 2016: The Mayor reported he had received 3 new project proposals; 2 from Councilwoman Greer and 1 from Councilman Phillips.
NEW BUSINESS:
Chief Grady Throneberry: The Mayor reported that Chief Throneberry had an accident while on a mission trip, breaking his shoulder so he could not attend the meeting as scheduled. It will be rescheduled.
First Reading Ordinance 1, Series 2016/2017 regarding Ad Valorem Taxes: Councilwoman Greer made a motion to have the summary, first reading of Ordinance 1, Series 2016/2017 regarding the Ad Valorem Taxes. The motion was seconded by Councilwoman Davis and passed unanimously.
First Reading Ordinance 2, Series 2016/2017 regarding the 2016/2017 Budget: Councilwoman Greer made a motion to have the summary, first reading of Ordinance 2, Series 2016/2017 regarding the 2016/2017 Budget. The motion was seconded by Councilman Skelton and passed unanimously.
ATTORNEY’S REPORT: Attorney Ritsert reported that she has filed 6 property tax liens
MAYOR’ REPORT: Mayor Ising reported that the JCLC membership renewals are due and listed the benefits of being a member of the JCLC. He also stated the Google Franchise Agreement Ordinance will be on the June agenda; Gave highlights from Metro Councilwoman Leet’s Mayor’s Advisory Council Meeting; Received sketches of the proposed St. Matthews Fire Dept. expansion and are available for review at City Hall. The Mayor also announced that Attorney Ritsert and law partner John Singler have been retained as the attorneys for the City of St. Matthews.
Comments/Questions to the Council as a Whole: Martha Davis asked why the City was lighting the Christmas Tree in July. The reason stated was to be able to observe the tree to see if any repairs needed to be done and if so, they would be able to get a head start on it instead of waiting until November.
Councilwoman Greer moved to adjourn the meeting at 7:36 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.
E. James Ising, Mayor Sandy Moore, City Clerk
- Published in 2016 Council Meetings Minutes, CouncilMinutes
Minutes April, 2016
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
April 11, 2016
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR COUNCIL MEMBERS OTHER CITY OFFICIALS
E. James Ising Helen Davis Sandy Moore
Kate Greer Carrie Ritsert
Lou Phillips Steve Teaford
Marianne Rademaker
Mike Skelton
Suzanne Spencer
MINUTES:
Councilwoman Greer moved to approve the minutes of the March 14, 2016 regular council meeting; seconded by Councilwoman Davis and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for March, 2016 were moved for approval by Councilwoman Rademaker, seconded by Councilwoman Davis and approved unanimously.
Councilman Skelton moved to approve the March bills, totaling $32,495.13 and was seconded by Councilwoman Davis. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Greg Fleischaker, a resident on Bentwood Place, asked the Council if the City would consider doing the maintenance of their entrance, cutting grass, mulching, etc. The Council said they would have our contractor add it to his list of entrances to take care of.
Laura Trachtenberg, a resident, reported there was a sign in a tree along Rudy Lane, that states “Hillary for Prison”. It was determined that since it is on the right of way, it could be taken down. The Code Enforcement Officer will have the police department assist him.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Davis stated she is currently checking rates for CD’s.
Code Enforcement: Steve Teaford reported the expense to take care of the cleanup at 4320 Rudy Lane is $650 and asked the City Attorney to file a lien on the property.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported there are 3 new residents and 3 new plaques plus a replacement for trees on the Green. Councilwoman Spencer made a motion to spend up to $100 to cover expenses of printing Emergency Preparedness booklets. The motion was seconded by Councilman Skelton and passed unanimously.
Community Events/Newsletter/Tree Board: Councilwoman Greer reported that there are two properties with dangerous trees and the Tree Board intends to write letters to the owners. She also stated that Arbor Day is Sunday and the give-away trees will not be there in time but the drawing will still be held with the trees available in the fall. There will also be a pruning demonstration. The 4th of July Picnic and Parade will be held at Sojourn with the food being served from the inside and the people in attendance sitting outside. She is going to reserve a tent(s) which have a 36 hour cancellation policy. She also stated the next newsletter deadline is May 20.
Public Works: Councilman Phillips reported the Windy Hills quadrant landscape at Westport R. and I-264, as well as the others at the Watterson Expressway has been updated by Brightside. He also reported that the free stack wall at Old Stone has been repaired. He reiterated that letters will be sent to the homeowners where there are damaged/dangerous trees.
Safety/Real Estate Signs: Councilwoman Rademaker read the report she had prepared and handed out to the Council. She stated that Graymoor-Devondale Police patrolled for 101 hours. 12.21 hours of this time was radar enforcement (12.0 on Ambridge and 21 minutes on Rudy) resulting in 19 warnings and 2 citations on Ambridge; 2 warnings and 2 citations were issued on Rudy Lane. No parking tickets were issued. An additional citation was issued on Ambridge for an expired tag and a traffic warning on Foeburn. Police dealt with an unfounded burglar alarm on Indian Ridge and assisted Metro police with an injury accident on Brownsboro Rd. Police dealt with a possible intoxicated person walking on Rudy Lane, who had had an accident and parked his car in the church lot. EMS transported him to Suburban Hospital, since he was having medical issues. There was a report of an unknown vehicle on Regency parked in the driveway of a vacant house, but police found no problems. Councilwoman Rademaker stated she would contact the chief concerning the fact that there is still very little radar enforcement on Rudy Lane, as well as total radar hours being far short of the requested amount of 20 hours. She would also address why there have been no parking violations issued. Councilwoman Spencer suggested having the Chief attend the next Council meeting or working session to address their concerns.
Windy Hills Green/City Beautification: Councilman Skelton reported that Brownsboro Landscaping had mulched and trimmed bushes. He also stated there was a tree down on the Green which Brownsboro Landscaping took care of and the sunken area on the Green was filled in by Diago Home Maintenance. He also reported there are now 239 Reach Alert members. Councilman Phillips asked if Arborist, Mike Hayman should be consulted for replacing the tree on the Green that had fallen down. Councilwoman Davis had printed off a LOGIC map of the Green stating that the map showed all the trees on the Green and the map could be used to show where the new trees are planted as well as labeled to show what type of tree was planted.
UNFINISHED BUSINESS:
Goal Setting for 2016: The Mayor stated that the Council had good conversations regarding the City’s 2016 Goals and would have monthly updates.
Fourth of July Celebration: Councilwoman Greer reported that the Picnic committee would have a meeting in the next month.
NEW BUSINESS:
Other: Councilwoman Spencer asked if the Senior Care Experts donation request would be put on the July agenda and be included in the budget. The money would be put in the budget and discussed at the next working session.
Councilman Skelton would like the Council to consider holding a Christmas in July to check the lights on the tree and get a head start on any repairs that might be needed. He would like to put up a banner announcing the Christmas in July. There will be no formal celebration. Councilwoman Rademaker made a motion to finance Christmas in July. The motion was seconded by Councilwoman Greer and passed unanimously.
ATTORNEY’S REPORT: Attorney Ritsert reported that she received notice that the foreclosure on the Lapp house has been dismissed. She also stated she has filed 6 liens for the remaining unpaid tax parcels. She will send a letter to each of the six regarding payment.
MAYOR’ REPORT: Mayor Ising thanked Martha Davis for her efforts for the City receiving the Tree City award for the second year. He also announced that Brightside Cleanup would be held on Saturday, April 16 at 9:00 am, meeting at Stock Yards Bank parking lot. He also reported that Sojourn Church continues to work on their parking issues.
Comments/Questions to the Council as a Whole: Martha Davis stated that it was very hard to hear the Council during the meeting due to the Music lessons that were going on at the same time as the meeting. Mayor Ising will inquire to see if the set up could be altered during the future meetings.
Councilman Phillips moved to adjourn the meeting at 7:57 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.
E. James Ising, Mayor Sandy Moore, City Clerk
- Published in 2016 Council Meetings Minutes, CouncilMinutes
Minutes, March, 2016
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
March 14, 2016
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR COUNCIL MEMBERS OTHER CITY OFFICIALS
E. James Ising Helen Davis (absent) Sandy Moore
Kate Greer Carrie Ritsert
Lou Phillips Steve Teaford
Marianne Rademaker
Mike Skelton
Suzanne Spencer
MINUTES:
Councilwoman Greer moved to approve the minutes of the February 8, 2016 regular council meeting; seconded by Councilman Phillips and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for February, 2016 were moved for approval by Councilman Skelton, seconded by Councilwoman Spencer and approved unanimously.
Councilwoman Rademaker moved to approve the February bills, totaling $43,007.27 and was seconded by Councilwoman Greer. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Becky Ricketts with Senior Care Experts addressed the Council regarding the City’s annual donation. They have requested a $5,000 donation for 2016. Ms. Ricketts also offered use of their space for our Council Meetings if there was ever a space conflict with Sojourn.
COMMITTEE REPORTS:
Finance/Ordinances: No Report.
Code Enforcement: Steve Teaford reported he has been keeping on top of the vacant house at 4320 Rudy Lane. He also stated that he had the finalized Code Enforcement letter and would like the Council’s approval.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer stated she has distributed 59 Emergency Contact Questionnaires and the Committee is working on an emergency plan for residents. Health and Fitness Committee arranged for a newsletter article regarding insect/mosquito repellants. She also stated there have been three additional memorial plaques requested. She also reported there were 9 home sales this month with fewer than half having moved in.
Community Events/Newsletter/Tree Board: Councilwoman Greer reported that the plans for the 4th of July look promising in regards to planning with the new Sojourn Community Church. She will be meeting with them after the Easter holiday. She also stated the next newsletter deadline is May 25 so the newsletter will be out in plenty of time for the 4th of July celebrations. Councilwoman Greer also reported that the Tree Board has met with and have an agreement with Otte Landscaping on Bardstown Rd., Wallitsch Nursery on Hikes Lane and Plant Kingdom on Westport Rd. for trees for the City. She stated the annual Windy Hills Arbor Day celebration will be on April 17 from 3-4:30 with an education program to feature a pruning demo.
Public Works: See New Business
Safety/Real Estate Signs: Councilwoman Rademaker read the report she had prepared and handed out to the Council. She stated that Graymoor-Devondale Police patrolled for 103.47 hours. 14.18 hours of this time was radar enforcement (12.9 on Ambridge and 1.39 on Rudy) resulting in 17 warnings and 2 citations on Ambridge; 1 warning and 4 citations were issued on Rudy Lane. No parking tickets were issued. A suspicious vehicle was reported on Ambridge near Rudy Ln. Burglar alarms went off on Indian Ridge and Coach Gate, both unfounded. One residence was on house watch. Officers assisted EMS with a case of heroin withdrawal and an overdose on Indian Ridge. They also took three minors home after being kicked off a TARC bus at Brownsboro and Rudy.
Windy Hills Green/City Beautification: No Report.
UNFINISHED BUSINESS:
Goal Setting for 2016: The Mayor stated that this would be further discussed in April.
Other: Councilman Skelton reported there are 215 Reach Alert members at this time.
NEW BUSINESS:
Fourth of July considerations: Mayor Ising stated he will know more at the Council meeting in April. He has received a letter from Sojourn and will meet with them after the Easter holiday.
Free Stack Walls and Trees: Councilman Phillips reported he had contacted Tom Johnson with Keystone Restorations and is waiting to hear back from him regarding the free stack stone wall on Old Stone Lane. Based on Council direction he will get estimates to make repairs in several areas where the wall has badly deteriorated for “free stack” without mortar and a repair using mortar that has the appearance of free stack. He will also try to find out if the wall is a landmark and if it is what kind of restoration is possible. Regarding the two decayed trees on the Green property line, Caroline Westfall, the City’s Arborist could send a letter to the homeowner to inform them of the declining trees.
ATTORNEY’S REPORT: Attorney Ritsert reported that she will be placing a lien on the properties that are delinquent in paying their property taxes.
MAYOR’ REPORT: Mayor Ising reported that the City has received the Tree City Designation again this year. He also stated that the Google services is still moving along. In addition, he mentioned that the parking situation at Sojourn is somewhat of a mess due to the weather, but Sojourn is trying to come up with a temporary solution. He also stated that Metro Louisville is working on a program to have just one contractor to supply recycling for all of Metro Louisville. He reminded all of the Council of the upcoming KLC City Officials Academy and to let the Clerk know if they would like to attend. Lastly, he reported that Tony Lindaur will be at the next JCLC meeting.
Comments/Questions to the Council as a Whole: None
Councilwoman Rademaker moved to adjourn the meeting at 8:03 P.M., seconded by Councilwoman Greer and the motion passed unanimously.
E. James Ising, Mayor Sandy Moore, City Clerk
- Published in 2016 Council Meetings Minutes, CouncilMinutes
Minutes, February, 2016
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
February 8, 2016
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR COUNCIL MEMBERS OTHER CITY OFFICIALS
E. James Ising Helen Davis Sandy Moore
Kate Greer Carrie Ritsert
Lou Phillips Steve Teaford
Marianne Rademaker
Mike Skelton
Suzanne Spencer
MINUTES:
Councilwoman Greer moved to approve the minutes of the January 11, 2016 regular council meeting; seconded by Councilwoman Davis and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for January, 2016 were moved for approval by Councilwoman Rademaker, seconded by Councilman Skelton and approved unanimously.
Councilwoman Greer moved to approve the January bills, totaling $52,639.28 and was seconded by Councilwoman Davis. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: None
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Davis stated she may have a U of L Law Student Intern for the City to use in the future.
Code Enforcement: Steve Teaford reported he had nothing further than his written report. Councilman Skelton reported the house on Rudy Lane that looks abandoned is in the foreclosure process. It was also reported there are stakes on the Sojourn Church property where additional parking will be added.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer stated she had nothing to report in regards to Health and Fitness. She reported that the Community Caring Team has 59 Emergency contact questionnaires to be updated by the residents who were new to the City in 2013/2014. She also reported her team will be meeting to discuss a potential “Disaster Plan” and would like to publish articles in the newsletters or have a handout. She reported that she is waiting on one plaque for the Ellerkamp tree. She stated she has added the new Code Enforcement Guidelines to the Welcome Packets. The City welcomed 7 new residents in January. She stated that the City’s demographics may be shifting per her observation of the new residents being younger in age. She also reported the City has had 59 new residents since January 1, 2015 and 54 total new residents for the years of 2013 and 2014.
Community Events/Newsletter/Tree Board: Councilwoman Greer reported that the next newsletter deadline is February 26. She also reported that the Grant that was prepared and submitted for the Tree Board by Cheri Silvey-Slusher was denied. She stated the Tree Board is planning an Arbor Day celebration for April.
Public Works: Councilman Phillips reported the City has received a building permit for a new house at 1002 Westgate and one for renovations for a house on Antrim. He also reported the Sojourn Church new entrance sign is up.
Safety/Real Estate Signs: Councilwoman Rademaker read the report she had prepared and handed out to the Council. She stated that Graymoor-Devondale Police patrolled for 103.46 hours. 13.38 hours of this time was radar enforcement (12.1 on Ambridge and 1.28 on Rudy) resulting in 7 warnings and 2 citations on Ambridge; 1 warning and 1 citation were issued on Rudy Lane. There was a traffic warning on Hubbards Lane at Pin Oak and a citation was issued on Indian Ridge for an expired tag. There was a parking warning on Victoria Place. Parked cars were also investigated on Bonfire and Victoria Place. Also reported were suspicious persons on Rudy at Ambridge and at Two Springs; 2 burglar alarms on Westgate; assistance with a motorist on Ambridge; three residences were on house watch.
Windy Hills Green/City Beautification: Councilman Skelton reported that Adam Vogelsang removed the green mold from all of the City’s white board fences.
UNFINISHED BUSINESS:
Ordinance No 4, Series 2015-2016 regarding Communications Services: Councilwoman Rademaker made a motion to have a summary first reading of Ordinance No. 4, Series 2015-2016 authorizing the Mayor to enter into a uniform franchise agreement relating to communications services. The motion was seconded by Councilwoman Davis and passed unanimously. Attorney Ritsert read the summary of Ordinance No. 4, Series 2015-2016 into record.
Goal Setting for 2016: Mayor Ising stated that Goal Setting was discussed at the Friday Working Session and would continue at the March working session. Councilwoman Rademaker suggested a goal for her to report on at the March Goal session.
NEW BUSINESS:
Delinquent Taxes: Attorney Ritsert stated that she will be sending out letters to the residents that are delinquent on their taxes.
ST. Matthews Fire Ambulance Service Resolution: Councilwoman Rademaker made a motion to approve Resolution No. 1, Series 2015-2016 in support of the Certificate of Need application of the St. Matthews Fire Protection District Holding Company, Inc. The motion was seconded by Councilwoman Greer and passed unanimously.
ATTORNEY’S REPORT: No report other than the property tax delinquent letters as stated above under New Business.
MAYOR’ REPORT: Mayor Ising reported that Sojourn church is progressing with their move into their new property and are addressing parking issues.
COMMents/Questions to the Council as a WholE: None
Councilwoman Greer moved to adjourn the meeting at 7:30 P.M., seconded by Councilman Phillips and the motion passed unanimously.
_______ __________________ _______________________
E. James Ising, Mayor Sandy Moore, City Clerk
- Published in 2016 Council Meetings Minutes