CITY OF WINDY HILLS

Minutes of Regular Council Meeting

December 9, 2019

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Davis called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the November 11, 2019 Council meeting; seconded by Councilman Bruce and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for November, 2019 were moved for approval by Councilwoman Rademaker, seconded by Councilman Blue, and approved unanimously.

Councilwoman Myers moved to approve the November bills, totaling $52,984.10 and was seconded by Councilwoman Trachtenberg.   The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident Jim Ising thanked the officials, staff and volunteers for a great year.

Andy and Jane Sontag of 4417 Westport Rd. addressed the Council with concern about cars that miss the curve driving on Westport Road and coming onto their property and some ending up in their pond.  They fear there could be a fatality due to a car going into their pond.  They asked if a fence could be built to keep cars from ending up in their pond.  The Mayor pointed out that Westport Road is a state road and any changes done along the road would have to be approved through the state.

MAYOR’S REPORT:  The Mayor reported that the City is still collecting taxes.  She sent notices to six residents who paid the discounted rate after the deadline, stating their balance due and the deadline of January 1, 2020.  Progressive Insurance sent the City a check to cover the trees and damage from the accident at Foeburn and Westport Rd.

Police Report:  Chief Throneberry was out of town so she will give the November report in January.  This is the October report – 118 hours of Windy Hills police support, of which 3 hours were spent on house watch (a significant reduction from previous months).  98 hours of radar and parking monitoring resulted in 2 parking citations, 3 speeding citations, and 6 speeding warnings.  There was an increased overnight patrol on Two Springs – based on residents’ complaints.  A suspicious man reported on Indian Ridge was actually an older gentleman wearing an allergy mask.  Also a missing cat was reported.  Suzanne Spencer contacted the police twice about IRT activity – there was  a car stolen on Two Springs (Metro police filed a report and Graymoor-Devondale is assisting).  The Mayor sent out follow up notices to individuals who have not paid their parking fines.  The Council needs to decide on what to do about delinquent fines.  The unpaid parking fines will be referred to our inter-local appeals board.

She also reported that she has completed the City Official update form and asked the Council to verify their information so that she can submit it.  She also completed the 2019 UFIR form and will file it with the state.

She stated that we received a notice from the Federal Reserve with the updated First Financial account balance. We listened to a presentation from the KLC Investment Pool Advisers at our Friday caucus meeting.  We will review the proposal in January 2020 for action at that time.

She ended her report with thanking everyone for their help with Glow on the Green. Everybody had a great time.  She appreciated everyone on the council’s help.

COMMITTEE REPORTS:

Code Enforcement:  Steve Teaford asked if there were any questions/comments pertaining to his report for November.  There were no comments.  He also reported that there are 49 rental and 8 vacant homes.

City Maintenance/Windy Hills Green/Tree Board – Councilwoman Greer:  Councilwoman Greer reported on the following items:

Green:

• Kentucky Tree advises that the Christmas tree lights be removed as the tree is growing over the wires and the tree could die. She will consult with Mike Hayman and Caroline Westfall to see if this is a problem.  It would be a tremendous expense.

Tree Board:

• The winner of the 2018 Arbor Day tree got his tree. Caroline Westfall is going to send two corrected letters to the homeowners with the dangerous trees.

Glow on the Green:

• Mike O’Brian said that he can get us a Bluegrass-type band for the Ice Cream Social and Metro would pay for it.

Westport Road Trees:

• The insurance company is sending a check to cover the damaged trees and replacement. She will talk to Mike Hayman about obtaining the new trees.

Newsletter – Councilwoman Myers:  Councilwoman Myers reported that The Breeze was delivered to 703 people in November; 51% opened (our average being 46% and national average is 37%).  The December newsletter will be a print edition – a year-end wrap up edition.  Deadline is Wednesday, December 11th with “in-home” delivery target date of December 20th. The next print edition will be March 2020.  She reported on the Community Impact – Mailings reach 1200 homes, Digital communication reaching 700 homes – actual impact is 350 who open.  Alerts – equally small number, likely the same digital-comfortable residents.  Currently no way to effectively reach all residents quickly.  She asked the Council to think about: Opportunities to increase the number of e-mail addresses, use of contact, digital access – don’t overuse, and consider ways to communicate with non-digital residents.

Community Caring/Welcome to Windy Hills – Councilwoman Spencer:   Councilwoman Spencer reported that there are 3 new residents.  She also reported that an Apple Watch has been donated and will be given away to a resident who is 55 years old or older.  The drawing will be at the January Council meeting.  She has prepared a newsletter story with instructions on how to register for the drawing.  She thanked Mr. Dan Schusterman, his son, Richard, and Best Buy for donating the Apple Watch.  She reported that a plaque to honor Adam Volgelsang’s father has been installed on the Green and the Ellerkamp plaque has been moved out from under the tree.  She thanked Kim Robarts, Lesley Ferrish and Ro Van Vorren for their help with the Christmas Decorations.  The decorations were installed the day before and morning of Thanksgiving.  She reported she is well under budget for decoration supplies and will purchase more while they are on sale.

Finance – Councilwoman Rademaker:  Councilwoman Rademaker reported that a CD came due and the money was placed in First Financial Bank, since their rates are higher.

Public Works – Councilman Blue:  Councilman Blue reported:

• Repair has been made on pavement on the bridge on Rudy Lane.
• A light pole on Two Springs Place was damaged and he has notified LG&E.
• A light pole on the Green has been damaged and he has notified LG&E.
• He purchased caution tape and has extra if anyone has a need for some.
• He is working on a review of the sidewalks to see where they need to be repaired.
• He received notice that a light pole at Victoria Place and Brownsboro Rd. has been knocked down and he will look into it for repair.
• He also reported that some residents on Two Springs have inquired about a Neighborhood Watch. Councilwoman Rademaker stated that she had tried to head up a similar program with little interest.
• He reminded everyone that Yard Waste is now every other week through February.

Ordinances/Community Standards – Councilwoman Trachtenberg:  Councilwoman Trachtenberg reported that she is working with Steve to identify the vacant houses.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None

ATTORNEY’S REPORT:  Attorney Hodge reported that he will be working with Steve Teaford on vacant properties.

Comments/Questions to the Council as a Whole:   None.

Mayor Davis thanked everyone for their support during her first year in office.

Councilwoman Greer moved to adjourn the meeting at 7:34M., seconded by Councilwoman Rademaker and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

November 11, 2019

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Davis called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the October 14, 2019 Council meeting; seconded by Councilman Bruce and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for October, 2019 were moved for approval by Councilwoman Rademaker, seconded by Councilman Blue, and approved unanimously.

Councilwoman Rademaker moved to approve the October bills, totaling $70,663.48 and was seconded by Councilman Blue.   The motion passed unanimously.

AUDITOR’S REPORT:  Debbie Stumler, an auditor with Bechtler, Parker & Watts, presented the 2018/2019 audit to the Council.  She reviewed the financial statements and highlights in depth.  After she presented the review of the audit she asked for and answered all questions from the Council.  Councilwoman Rademaker made a motion to accept the 2018/2019 Audit.  Her motion was seconded by Councilman Blue and passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  None

MAYOR’S REPORT:  The Mayor reported that on October 24, she and Councilwoman Greer attended the KY Public Service Commission sponsored program on Pipeline Response and Mock Line Strike Event.   She stated that it was very beneficial and information from the seminar will be in a newsletter article.  The Mayor also reported that William Seifrit, VP of PNC, who is managing the KLC investment pool, will be attending the December caucus meeting.  If the City decides to explore this option, an inter-local agreement with the KLC will need to be signed.  It will not commit us to placing funds with them but it does give the City an option.

She also reported that she spent many hours analyzing the finances and creating the 2019 audit MDA.  She thanked Debbie Stumler for presenting the 2019 audit at the meeting.  She stated that based on some of the auditor’s comments, she has made some changes in the office operations and is researching having an outside firm handle the payroll operations.  She thanked the City of St. Matthews staff for sharing their insight and expertise in this area.

She stated that 95% of the taxes have been collected and thanked Councilwomen Rademaker and Greer for their help in the process.

She talked about a Mayor and City Clerk’s handbook, stating that the KY Municipal Clerks Association will help with the clerk’s handbook and Councilwoman Trachtenberg will assist in updating the City Clerk’s manual.

She also reported that Councilwoman Greer will be reporting, in more detail, about the trees that were damaged in an October 31 accident.  She has been working with Officer Jones with Graymoor/Devondale to make sure we have a police report and can follow up with the insurance company.  She has filed a claim with the insured’s insurance company and an adjuster has been assigned and will contact her in the next few days.

There was no police report due to Chief Throneberry’s vacation.  She will give the report in December.

COMMITTEE REPORTS:

 Code Enforcement:  Steve Teaford asked if there were any questions/comments pertaining to his report for October.  There were no comments.  He also reported that there are two driveways out of compliance.  After he contacted the homeowner in Kirkwood Glen, they mailed in the application and their driveway complied with City requirements. Councilwoman Greer made a motion to waive the penalty for mailing the application late.  Her motion was seconded by Councilwoman Myers and passed unanimously.  Councilwoman Rademaker made a motion to enforce the fines for the homeowners of the driveway on Wexford Place (due to them not mailing in the application after being contacted).  Councilman Blue seconded the motion and it passed unanimously.

City Maintenance/Windy Hills Green/Tree Board – Councilwoman Greer:  Councilwoman Greer reported on the following items:

• Arborist Westfall advised that, due to the drought, there should be a delay in planting the trees that the Tree Board had awarded to 15 lucky residents. Cheri Silvey-Slusher will send a letter to the 15 homeowners with a list of acceptable trees and nurseries from which they can choose. The homeowner will pay for the tree and bring the receipt for reimbursement.
• Bids will be coming in concerning removal of 5 trees and their stumps on Ambridge that were declared to be in serious decline by arborist Westfall.
• Arborist Westfall suggested that the plaque for the Ellerkamp tree on the Green be moved further out and mulch added. She also pointed out that this plaque will have to be moved every few years as the tree gets wider.
• An SUV drove off the road at Foeburn and Westport Rd. on Oct. 31 and knocked down two of the trees Mike Hayman planted. Pictures were taken of the damage.  Greenhaven is sending a written estimate of the value of the trees.  Mike Hayman has another Zelkova and an evergreen to replace them with.  The owner of the car has been contacted and the insurance company will cover all the expenses including the removal of the dead trees, filling in the divots made by the wrecker, and the new replacement trees.
• The Glow on the Green will be held on Sunday, December 1. Councilwoman Greer reported that she has contacted the accordion player, Ballou’s for the cider container, and Kentucky Tree to fix the lights on the tree.  She has purchased 20 strands of 100 lights and 8 strands of 50 lights as starters.  She will ask Brownsboro Hardware to lend us tables and fire pits.  She is contacting our Metro Councilwoman to request money to pay for the accordion player as they have in the past.  She will also purchase cookies and cider closer to the event.

Newsletter – Councilwoman Myers:  Councilwoman Myers reported that Breeze was delivered to 606 people in October and stated the deadline for the next Breeze would be on Wednesday.  The deadline for the print copy of the newsletter will be December 11.

Community Caring/Welcome to Windy Hills – Councilwoman Spencer:   Councilwoman Spencer reported that there are 2 new residents.  She also reported that she and her committee are working on the light post decorations.  She stated she is running out of storage space.  She also reported that there were no takers for the November 8 Sojourn volunteer day.  She had one person ask for snow removal help in the event of snow, but she didn’t know how that would work.  She will have an article on safety pointers for “seniors” in the newsletter.

Finance – Councilwoman Rademaker:  No report.

Public Works – Councilman Blue:  Councilman Blue reported:

• The residents of Greenbriar and Old Farm have asked for the circle to be taken out and landscaped. Councilman Blue reported that he will inform them that the Council will approve up to a limited amount of funds for this project.
• A hanging limb has been removed from Rudy Lane.
• He is walking the sidewalks to note which ones need repair work done on them.
• He is reporting to LG&E that a tree on their property needs to be taken down on Foeburn.
• He attended the JCLC October meeting and found it to be very informative.

Ordinances/Community Standards – Councilwoman Trachtenberg:  Councilwoman Trachtenberg reported that the census information was sent.  She is looking into Police protection alternatives.  She also reported she will be working on the City Clerk manual.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None

ATTORNEY’S REPORT:  Attorney Hodge reported that there is currently National Opiod litigation going on and the City could get at least $500.  He feels the City would qualify because of our past contributions made to some related organizations.  He also reported that the Waste Management appeal to the Supreme Court is ongoing and no decision has been made.  He stated he returned the garnishment check the City received in error and that there is a Westport Road corridor hearing coming up and will report on that at a later date.

Comments/Questions to the Council as a Whole:   Bids for the Greenbriar project will not be considered until July 2020- after the Budget has been approved.

Councilwoman Greer moved to adjourn the meeting at 7:37M., seconded by Councilwoman Myers and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

October 14, 2019

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Davis called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the September 9, 2019, Council meeting; seconded by Councilman Bruce and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for September 2019 were moved for approval by Councilwoman Trachtenberg, seconded by Councilwoman Rademaker, and approved unanimously.

Councilwoman Rademaker moved to approve the September bills, totaling $35,353.23 and was seconded by Councilwoman Trachtenberg.   The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident Ralph Williams, addressed the Council with concerns over the poor service from Spectrum Cable Company.  Mayor Davis stated that she reported this issue at the Kentucky League of Cities meeting. Resident, Jim Ising, stated that Operation Brightside Cleanup will be on October 19 and will be meeting at Stock Yards Bank parking lot at 9:00 am.  He encouraged all to attend.  Mayor Davis thanked Mr. Ising for his help with this project.

MAYOR’S REPORT:  The September Police report:  126 hours of Police support, although only 118 hours were actually in Windy Hills.  There were 4 hours of house watch, which was a major decline from prior months.   Radar monitoring of 77 hours resulted in 3 parking citations and 4 warnings.  Based on residents’ complaints, we increased targeted overnight parking enforcement.  She advised the residents at 744 Wicklow Rd. that they were in violation of the parking ordinance and will be ticketed if they are not in compliance.

The remainder of the Mayor’s report is summarized as follows:

• Attended the Kentucky League of Cities Conference, September 24-27. She reported on these workshops:
  • KLC Investment Pool – William Seifrit, VP of PNC, will attend the November or December caucus meeting to explain more about this program.
  • Audits 101 – Learned more about the MDA (Management Discussion and Analysis). After a discussion with the Somerset City Manager, she has been working on the City’s MDA and will finish after she receives the draft auditor’s report.  She also stated that if the City received FEMA funds, the City would be required to complete an additional single audit for the Federal Government.
  • Energizing your younger residents – Included discussion on grants for shopping centers to plant container flowers and shade trees, ideas for city parks or green spaces, programming (such as movies on the Green), and more flowers to provide visual “pop”.
  • Cracker Barrel Networking – Helping the Public Works officer identify streets for repaving, census update, and a one-on-one with the KLC legal team to discuss the Green (state law says the Council cannot restrict any future councils) – Chris Johnson, KLC Municipal Law Attorney, said he would be glad to talk to any council members if they still had questions.
  • Mayor and City Clerk Handbooks – The City should have a handbook for each position. Jim Ising had started one and Mayor Davis will use this as a starting point.  The Kentucky Municipal Clerk’s Association (KMCA) will assist with the clerk’s handbook.
• Auditors – In office on September 10 and 11. Questioned why City Maintenance /Green account was over budget.  The City should have had a budget hearing to reallocate those funds, but moving forward the categories have been realigned for the 2019-2020 budget so we will not have to have a hearing.
• Attorney Hodge has filed the delinquent tax liens.
• Mayor Davis and Councilman Blue will attend a free Safety Improvements for Road Seminar on October 14, 2019.

COMMITTEE REPORTS:

Code Enforcement:  Steve Teaford asked if there were any questions/comments pertaining to his report for September.  There were no comments.  He also reported that there is one new rental.

City Maintenance/Windy Hills Green/Tree Board – Councilwoman Greer:  Councilwoman Greer reported on the following items:

• Tree Board meeting was held on Thursday, October 3.
• Cheri Silvey-Slusher, with the Tree Board, will notify the winners of the trees and they will be planted later in the year provided we get rain.
• City Arborist advised that all trees are in need of water, even well-established trees.
• Getting bids on removing dying trees on Ambridge, but may delay replacing.
• Councilwoman Greer has advised Brownsboro Landscaping to water the vegetation at all the entrances until the drought is over and to slow down on cutting the grass.
• Indian Ridge resident who was instructed to cut down a dangerous tree will have said tree replaced by the City when the weather is more suitable.

Newsletter – Councilwoman Myers:  Councilwoman Myers reported that the print edition of the newsletter was mailed the week of September 16th.  She and Kate Greer are streamlining the newsletter process and have extra copies to share with new residents and others.  The October Breeze deadline is Wednesday, October 16 and will be emailed to residents on October 17th or 18th.  The future deadlines are:  The Breeze – November 13 – in homes November 15.  The Print edition – December 11 – in homes December 20.  Councilwoman Myers also reported she is gathering policies and information from other cities regarding Social Media and communications.

Community Caring/Welcome to Windy Hills – Councilwoman Spencer:   Councilwoman Spencer reported there are 7 new residents.  She also reported that November 10 has been designed by Sojourn Church as a “help day” for seniors and others in need to receive help with fall clean-up jobs around their yards.  An article will be in the Breeze regarding this.  If the Church begins a snow removal program, info will be included in the print edition of the newsletter.  She is working on a new Community Caring initiative with a Windy Hills resident and individuals in the medical community to check on residents who are living alone.  She also reported there may be a donor for a new bench on the Green dedicated to the KY Orchid Society.  She stated that two Windy Hills residents will be assisting her with the holiday decorations starting in November.

Finance – Councilwoman Rademaker:  Councilwoman Rademaker reported that the City is receiving the 2019 property taxes.  She also stated that First Financial Bank has provided the City with a collateralized agreement to protect any accounts above the FDIC limits of liability.

Public Works – Councilman Blue:  Councilman Blue reported:

• Brownsboro Landscaping removed a large possum near Rudy and Ambridge
• Contacting LIBs paving to patch a few missed areas.
• Reported to Eagle Sign a loose sign on Kitty Hawk.
• Purchased a paint to cover graffiti on sign on Wexford Place and will go back to cover an additional one.
• Two flooding areas have now been repaired.
• Louisville Water has not finished the repair problem on the Green.
• Some Winter Issues to consider:
  • If irrigation system freezes in the winter – call Lawnco to repair – although it is drained in the fall.
  • If large trees need removal from winter storms, call Ken Jones with Kentucky Tree Service although Metro has been taking care of emergency storm tree work.
  • Brownsboro Lawn Care takes care of storm damage and does the City’s snow removal.
  • Power outages call LG&E power interruption line (589-1444). They have maps that show where outages are located.  Or, text:  Outage to 4LGEKU (454358)
• Area by the bridge on Rudy is still being reviewed for repair.
• Will be attending the JCLC October meeting.

Ordinances/Community Standards – Councilwoman Trachtenberg:  Councilwoman Trachtenberg had nothing to report.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None

ATTORNEY’S REPORT:  Attorney Hodge reported that Metro is in the final stage of appealing the decision in the lawsuit regarding Metro waste services.

Comments/Questions to the Council as a Whole:   Jodi Smiley stated she will help with the cul-de-sac and Greenbriar landscaping.

Councilwoman Greer moved to adjourn the meeting at 7:44 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

September 9, 2019

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Davis called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the August 12, 2019 Council meeting; seconded by Councilwoman Myers and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for August, 2019 were moved for approval by Councilman Blue,  seconded by Councilwoman Trachtenberg, and approved unanimously.

Councilwoman Myers moved to approve the August bills, totaling $94,646.97 and was seconded by Councilwoman Trachtenberg.   The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident, Jim Ising, stated that Operation Brightside Cleanup will be on October 19 and will be meeting at Stock Yards Bank parking lot at 9:00 am.  He encouraged all to attend.  He also stated how much he likes the new electronic newsletter, The Breeze.

Sandy Norcross, a resident, stated that there is a speeding issue on Indian Ridge and is especially concerning at Kitty Hawk and the three curves.  She asked if speed humps could be added to slow drivers down.

MAYOR’S REPORT:  The August Police report:  109.2 hours of Police support, although only 108 hours were actually in Windy Hills.  There were 6.95 hours of house watch, which was a considerable reduction from prior months.   Radar monitoring of 47 hours resulted in 3 warnings.  The highest noted speed on Rudy was 38 miles per hour.  We had one parking violation.  She reported there are several unpaid parking violations and she sent warning letters to the violators.  There are a couple of violators who were sent second notices and still have not paid.  She will follow up with Jim Hodge regarding this issue.

She also reported that we have some delinquent taxes that we are continuing to pursue.  The auditors will be in the office on September 10 and 11 and she and Councilwoman Rademaker will be working on our management report that will be included in the official audit.

COMMITTEE REPORTS:

Code Enforcement:  Steve Teaford asked if there were any questions/comments pertaining to his report for August.  There were no comments.  He also reported that he had completed inspection on 57 rental properties.

City Maintenance/Windy Hills Green/Tree Board – Councilwoman Greer:  Councilwoman Greer reported on the following items:

• Tree Board meeting was held on Thursday, September 5.
• The Tree Board announced in the newsletter that they would give 15 trees away to the first 15 residents that applied. They had 22 apply.  The trees will be planted in late fall or early winter and be provided by the City’s approved nurseries.  The City Arborist will meet with the homeowners to determine the appropriate trees.  If there are any funds left over the Tree Board hopes to provide a tree to all those that applied.
• She is meeting with Brownsboro Landscaping to discuss the City Arborist’s recommendations for the trees in the right-of-way on Ambridge. Brownsboro Landscaping will do the pruning on those trees.  Bids will be taken on removing the trees that may have to be removed.
• Councilwoman Greer and Martha Davis removed the dead limb in Lou Phillips’ Dawn Redwood on the Green. Mike Hayman will fix the tree later so it will mature normally.  Hayman will also reexamine the maple near the parking pad to see if it needs removal now and she will get estimates if this needs to be done.
• The next Tree Board meeting will be held on October 3.
• Councilwoman Greer reported that there is a dying oak tree on Foeburn and she discussed with the owner, as it would probably damage her house if it fell. The homeowners are getting estimates for its removal.
• Brownsboro Landscaping removed the dead Chinese fringe tree on Ambridge and will probably have to remove the two dead Laurels at the entrance of Old Farm.

Newsletter – Councilwoman Myers:  Councilwoman Myers reported that the Breeze newsletter was sent out on August 16.  She stated that 700 received, 437 were opened, so was read by 62% of the recipients.  The September printed newsletter deadline is September 10 and in house by September 20.  Minuteman Press is doing our graphic design, printing, and mailing.  Councilwoman Myers and  Councilwoman Greer are co-editors of the newsletters, using “Dropbox” in order to organize and edit files.  They have set up an email address for the newsletters – newsletters@cityofwindyhills.com where residents can send responses or questions.  They will be referred to the appropriate person and copies sent to Mayor Davis.  All issues are on the website as well as the link to The Breeze issues.  She stated that The Breeze is for short articles conveying information that is needed soon.  The print edition allows for longer articles, more photos, and documents that must reach every household to satisfy legal requirements.  She also stated they are looking for more articles with a light, positive tone, or conveying practical information.  She asked for other suggestions and photos to be sent to her.  Councilwoman Myers also suggested that a short communications policy be developed to be used to determine what articles are appropriate for publication.  The next Breeze deadline is October 16.

Community Caring/Welcome to Windy Hills – Councilwoman Spencer:   In Councilwoman Spencer’s absence, Clerk Moore read her report.  There were 6 new residents.  If the current Tai Chi instructor decides to discontinue, Councilwoman Spencer will try to find another one.  There are 5 or 6 individuals still attending and they are hoping more will attend as the weather cools.  Councilwoman Spencer reported that several have asked about the City’s emergency plan in regards to electrical outages, storms/severe weather, or shooters.  She wants to know if the Council would like for her to contact different agencies to determine if there would be a need for this in the City.  She also reported the Kentucky Orchid Society will be commemorated with the purchase of a bench on the Green.  Councilwoman Spencer has asked that the City’s Holiday decorations be delivered by Brownsboro Lawn Care to her garage by mid-October and her committee will be meeting to determine any additional costs for consideration at the October meeting.

Finance and Ice Cream Social – Councilwoman Rademaker:  Councilwoman Rademaker reported that the Ice Cream Social will be on September 29 from 2 – 4 with the addition of volleyball, croquet and corn hole games.  She will remind the police to direct traffic.  There will be an Ecotech representative there to demonstrate how the recycle cans should be placed at the curb.  Councilwoman Rademaker also stated the finances are normal for this time of year as the taxes will start coming in during October and have an increase in revenues.

Public Works – Councilman Blue:  Councilman Blue reported that there is a delay in clearing up the drainage issue.  They are waiting on a return call from LGE, as there is a gas line immediately under the area to be repaired and Brownsboro Landscaping has to have approval before the work can be done.  Councilman Blue is continuing to get Louisville Metro to review the sinking pavement by the bridge on Rudy Lane.  He also reported that the Louisville Water Company has not completed the issue on the Green.  He reported that everything with Ecotech is going as planned and he has received very few negative comments and many positive ones.  He also reported that he is currently reviewing plans for handling potential winter issues.

Ordinances/Community Standards – Councilwoman Trachtenberg:  Councilwoman Trachtenberg reported that the Community Standards Resolution has been passed and that she is currently working on the Census regarding new properties in the City since the last census was taken.

UNFINISHED BUSINESS: Mayor Davis reported that there had been some concern over trees being removed around the “Corn” Property.  She has been in contact with the owner of the property and everything has been done within their rights.

NEW BUSINESS: None

ATTORNEY’S REPORT:  Attorney Hodge reported that Metro has asked to appeal the decision in the lawsuit regarding Metro waste services.  This won’t be decided until the hearing.  He also reported that he sent information regarding social media, but no one received it and will re-send it.

Comments/Questions to the Council as a Whole:   None

Councilwoman Greer moved to adjourn the meeting at 7:43 P.M., seconded by Councilwoman Trachtenberg and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

August 12, 2019

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Davis called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the July 8, 2019 Council meeting; seconded by Councilwoman Trachtenberg and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for July, 2019 were moved for approval by Councilwoman Rademaker,  seconded by Councilman Blue, and approved unanimously.

Councilwoman Rademaker moved to approve the July bills, totaling $38,360.23 and was seconded by Councilwoman Greer.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  None.

MAYOR’S REPORT:  Mayor Davis reported that the sanitation contract has had a few hiccups, which was to be expected, but the Ecotech staff have been very patient and accommodating.  She stated that the office will have “in boxes” for each council member and staff.  All mail/documents pertaining to a particular area will be placed in the mailbox.  It will be placed on top of the file cabinet.  She also asked each council member to check the website pertaining to their area, to see if the information is correct.  She gave an example of the previous sanitation rules were incorrect and specifically contradicted our ordinances.  She also reminded everyone to use their Windy Hills email addresses which would protect them from having their personal emails subject to Open Records search.

She further reported that the Audit contract has been signed and the auditors are working on the ’18-’19 documents.  She stated the she and Councilwoman Rademaker met to review the year end financials, which Councilwoman Rademaker will discuss in her report, and all council members have received a detailed copy of their area’s expenses from ’18-’19 for their review.

Mayor Davis also reported that she met the Mayor of Worthington Hills at the Federal Reserve meeting and he told her that he liked our Rental Ordinance and they “borrowed” it for their city.

The July Police report:  129 hours of Police support.  The report was formatted in an “unusual” way and it took her 2 hours to convert it into a usual format.  There were 23.6 hours of house watch including 5 hours of early morning patrol. Upon her request a mobile radar unit was deployed to Two Springs.  Radar monitoring resulted in 2 tickets on Ambridge, 1 on Rudy at Highfield, and 5 warnings.  One young man on Foeburn was admonished to fix his noisy motorcycle and to stop riding too fast.

There were 5 parking violations.  There were 3 suspicious males on Rudy, and upon completing his house watch, the officer found one of the males hiding in the bushes but the individual fled and the officer was unable to catch him.  There was a reported burglary on Wicklow.

COMMITTEE REPORTS:

Code Enforcement:  Steve Teaford asked if there were any questions/comments pertaining to his report for July.  There were no comments.

City Maintenance/Windy Hills Green/Newsletter/Tree Board – Councilwoman Greer:  Councilwoman Greer reported that she met with Mike Hayman and inspected the Green and addressed some other issues.  The following are the results of this meeting:

• The main leader of the Dawn Redwood is broken and Mike Hayman will supervise Adam to correct the problem.
• Mike Hayman recommended that the Christmas tree get a 4 hour watering, which Adam will do shortly. He stated it looks healthy and has new growth.
• Mike Hayman recommended that the canopy trees be “limbed up” to 8 feet which will allow people to walk under them. Martha Davis and Councilwoman Greer worked on this project for 2 hours and finished most of the trees on the West side of the Green.  The big Hollies and some of the trees near Rudy Lane remain to be done.  They also removed growth on the bases of all the trees.
• The Appalachian Red Bud will be replaced.
• The newly planted Magnolia near the sundial has a water bag, which has been filled initially and will be filled on a weekly basis.
• The viburnum in the middle of the Green should come out.
• Mike Hayman will prune the three zelkovas himself. He plans to supervise Adam’s crew to heavily prune trees that need pruning in winter.
• There is a red maple near Rudy with one trunk that is dead with a dangerous branch. He recommends that we have that part of the tree removed.  He thinks the tree will probably live another 10 years.
• Mike Hayman would like to plant a new tree north of the path where the bench is closest to the parking pad to provide shade to people sitting on the bench in the afternoon.
• He would like plant another Norman Fir directly beyond the parking pad.
• The sundial is being repaired.
• Mike was concerned about the newly planted Zelkova on Westport Rd., near Foeburn because of the drought. He put 10 gallons of water on it and Councilwoman Greer and Martha Davis added another 10.  Councilwoman Greer will add a water bag to that tree and Adam will add water to it weekly through October.

Councilwoman Greer also reported that the Faye Ellerkamp sign should not have been placed at an evergreen due to their growth upwards and outwards.  This would mean the memorial sign would have to be moved every couple of years.  These evergreens cannot be limbed up as it would look disfigured.  She suggested the Ellerkamp family choose another tree and place a new sign at that tree.

Councilwoman Greer’s Tree Board report included:  Caroline Westfall evaluated the City planted trees on Ambridge.  Councilwoman Greer is meeting with Adam Vogelsang to discuss what they can do to remedy the problems, including pruning.  There is a dying tree on Ambridge that Andy Smart of the Plant Kingdom is going to examine and try to figure out what is killing it.  The Ambridge work will come out of Tree Board funds.  The next Tree Board meeting is September 5.

She also looked into the disfigured shrub (due to the Victoria Place paving) and reported that it is on the right-of-way, but was planted there by the owner to stop drivers from driving through his yard when they went around the circle.  She suggested that the City replace it.

The next newsletter deadline is September 10.

Electronic Newsletter – “The Breeze” – Councilwoman Myers:  Councilwoman Myers stated that the Breeze newsletter is in residents’ homes within 3 days of the reporting deadline and the printed newsletter is in the residents’ homes within 10 days of the reporting deadline.

Community Caring/Welcome to Windy Hills – Councilwoman Spencer:   Councilwoman Spencer reported there were 5 new residents.  She also reported that she is starting on the Christmas decorations.

Finance – Councilwoman Rademaker:  Councilwoman Rademaker reported that she and Mayor Davis had reviewed the finances and stated that they are in good shape.  Councilwoman Spencer stated that FEMA is a good resource for the City to use in cases of emergencies.  It was reported that the City has reached out to FEMA in the past, but the Governor has to declare a “State of Emergency” before the City can request funds from FEMA.

Public Works – Councilman Blue:  Councilman Blue reported that all paving (circles on Victoria Place and Jonlyn Ct and the entire Old Stone Lane) is complete.  The potholes were also repaired with the exception of one he recently discovered and will report to LIBS.  He also reported the manhole cover on Ambridge is repaired.  He stated the hole at the Green is a Louisville Water Co issue.  They have placed a cone and tape around the area.  The curb at Foeburn has been repaired.  The hole in front of a drain at Coach Gate has been reported to MSD.  There was a drainage issue at new construction on Kinglan and has been reported to Metro Louisville.  Councilman Blue has contacted MSD regarding the asphalt collapse at the bridge on Rudy Lane.  He will continue to find the proper department to repair the pavement.  He also thanked the Mayor and Councilwoman Greer for helping him on a complaint that had been received.  He stated the speeding monitor on Two Springs did not seem to be working and reported it to Graymoor/Devondale Police.  He also received a complaint regarding noisy neighbors and referred it to Code Enforcement Officer, Steve Teaford.

In regards to Recycling and Garbage:  Councilman Blue commended Ecotech on the excellent job they are doing in the City and appreciates the immediate attention they give to any issue brought to them.  They have placed recycling stickers on all green containers with yellow tops to help alleviate the problem of mixing waste and recycling in the recycling container.  He suggested an article in either or both of the newsletters to remind residents not to put trash in the recycle bin.

Councilman Blue made a motion to repair the drainage issues on Windy Way and Highfield at a cost up to $1,890.  His motion was seconded by Councilwoman Greer and passed unanimously.

Ordinances/Community Standards – Councilwoman Trachtenberg:  Councilwoman Trachtenberg reported that the Committee met in July, and Councilwoman Rademaker and Code Enforcement Officer, Steve Teaford ran the meeting in her absence.  She stated the Council will vote on the Community Standards Resolution in the “New Business” section.

Ordinance appeal – Kitty Hawk:  Councilwoman Rademaker stated that Ms. Reise did not realize she needed an application to re-do her driveway.  Ms. Reise was at the Friday Caucus meeting and stated she would get a letter from her contractor to verify that she just paved over her existing driveway and had not expanded it.  The Council received the letter from her contractor and Councilwoman Rademaker made a motion to drop the complaint and grandfather the driveway dimensions.  Councilwoman Myers seconded her motion and it passed unanimously.  It was determined that the application would be put on the front page of the City’s website so it would be more noticeable and accessible to the residents.

UNFINISHED BUSINESS: None

NEW BUSINESS:

Resolution #1, Series 2019/2020 – Community Standards:  Councilwoman Trachtenberg made a motion to approve the Community Standards Resolution and was seconded by Councilwoman Rademaker.  The motion was approved unanimously.

Resolution #2, Series 2019/2020 – Code Enforcement Salary:   Councilwoman Greer made a motion to approve the Resolution regarding the Code Enforcement Officer’s Salary (increasing it to $30 per hour) and was seconded by Councilwoman Trachtenberg.  The motion was approved unanimously.

Other:  None

ATTORNEY’S REPORT:  Attorney Hodge reported that the lawsuit regarding Metro waste services has been resolved in favor of the suburban cities.  In summary, it gives the suburban cities a voice in the decisions and will continue to have their own contracts.  Basically, reserving the Cities’ rights relating to waste services.

Comments/Questions to the Council as a Whole:   None

Councilwoman Greer moved to adjourn the meeting at 7:40 P.M., seconded by Councilwoman Myers and the motion passed unanimously.

­_____          __________________                                                ­­­­­_______________________

CITY OF WINDY HILLS

Minutes of Regular Council Meeting

July 8, 2019

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Davis called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the June 10, 2019 Council meeting; seconded by Councilwoman Myers and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for June, 2019 were moved for approval by Councilwoman Rademaker,  seconded by Councilwoman Trachtenberg, and approved unanimously.

Councilwoman Trachtenberg moved to approve the June bills, totaling $34,347.45 and was seconded by Councilwoman Myers.  The motion passed unanimously.

PUBLIC HEARING ON SPENDING ROAD AID FUNDS ON CITY PAVING:  Attorney Hodge stated the Public Hearing is not a Town Hall meeting and the residents have the privilege to have input at the beginning of the meeting.  He also stated that the Caucus meeting is held to discuss the City business issues but there is no voting done at that meeting.  Voting only happens at the City’s Council Meeting.  He then announced that the City would be dispersing Road Fund money for paving in Windy Hills and asked if anyone had any comments.  Councilwoman Spencer stated that the Road Fund monies are from the State.  Resident Martha Davis stated that there were a number of pot holes on Old Stone.  It was reported that the roads to be paved are Old Stone – which the roads would be closed for a few hours while being done, the Victoria Place circle, and the Jonlyn Court circle and pot holes that have been designated to be repaired.

BOBBY LEE (ECOTECH PREPRESENTATIVE):  Bobby Lee with Ecotech introduced himself, stating that Ecotech is a local family owned business for 21 years.

Other points that he made were:

• Waste Management employees did not lose their jobs due to Ecotech taking over Windy Hills
• Responses are done in a timely manner
• Yard Waste is the same as with Waste Management – tree limbs in 4′ bundles
• 3 can garbage limit
• Recycle needs to be brought to the curb
• Boxes have to be broken down so the recycling can lid will shut
• Bulk items will be picked up three times per year and residents need to call to schedule a pick-up
• They offer one “cleanout” per year, but ask that the resident call in advance.
• They ask that all shredded paper be placed in a clear bag.
• He had recycle and yard waste stickers available for residents and the leftover stickers would be available in the City’s office.

RESIDENTS’ COMMENTS/CONCERNS:  None.

MAYOR’S REPORT:  Mayor Davis reported that the July 4th celebration was a resounding success thanks to Councilwoman Myers and her committee of volunteers.  She recognized that the picnic and parade were a tremendous undertaking, that is often taken for granted, it takes a great team with superb leadership, and she thanked Councilwoman Myers and the volunteers again.  She also thanked all the Windy Hills’ businesses and friends who donated door prizes.

The June Police report:  111 hours of Police support.  There was a dispute between neighbors to which the police responded and no further action was required.  Radar monitoring resulted in no tickets.

Mayor Davis thanked the Windy Hills team for all their hard work during the very busy month and stated how she appreciated everyone’s efforts.

COMMITTEE REPORTS:

Finance/Ordinances:  Councilwoman Rademaker pointed out that the City’s Interest Income has increased approximately 300%.

Code Enforcement:  There were no comments/questions regarding the Code Enforcement’s report.  Councilman Blue made a motion that the Police only perform 30 days house-watch per house per year.  His motion was seconded by Councilwoman Myers.  Councilwoman Rademaker stated that some residents are over using this privilege, which takes the Police attention away from other issues.  The motion passed unanimously.

Community Caring/Health & Fitness/Welcome to Windy Hills:   There were 3 new residents.  Councilwoman Spencer reported that the Tai Chi program has taken place four times in June (twice in the parking lot and twice in the arcade due to rain).  She stated that a few people have dropped out of the program due to the extreme heat.

Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:  Councilwoman Greer reported that the Tree Board has received an overwhelming number of requests for new trees and they now have a waiting list for the tree giveaway program.  She stated the Arborist has reported some tree issues with trees on Ambridge.  She stated that new chips have been added to the pathway on the Green, the shrubs by the benches have been pruned as well as the bush on the Howard property.  She also reported that she is making arrangements for the sun dial on the Green to be repaired.

Public Works:  Councilman Blue reported that he is working on the drainage issue on Highfield and at Windy Way.  He further reported that Brownsboro Landscaping has painted yellow paint 30 feet on Ambridge (at both ends).  He stated that MSD has been of no help in getting the hole on the Green repaired but he will continue to work on getting the issue corrected.  He received a complaint about dirt pouring down the street and has contacted the builder to correct the issue.  He has also called Metro regarding the roadway at the bridge on Rudy Lane (where it is starting to collapse).

Ordinances/Community Standards – Councilwoman Trachtenberg:  Councilwoman Trachtenberg reported that the Committee did not meet in July, but is meeting on Wednesday July 10.

4th of July Picnic and Parade and Newsletter – Councilwoman Myers:  Councilwoman Myers reported that the 4th of July picnic and parade was a huge success and stated that all the volunteers showed up and thanked everyone involved.  She stated the highlight for her was to see the pictures that Ed Bridge had taken of all the happy, smiling faces.  She stated the Breeze will be out by the end of the week (July 12th).  She is planning on the Breeze being sent out once a month soon after the meetings.  The deadlines coming up for the Breeze articles are July 12 and August 14.  The next deadline for printed newsletter will be September 10.  The Mayor thanked Martha Davis and Joyce Bridge for their help with the Picnic.

UNFINISHED BUSINESS:  None

NEW BUSINESS:

Paving Bid Review and Vote:  Councilwoman Rademaker made a motion to accept the Paving bid from LIBS paving, being the lowest bid.  Councilwoman Trachtenberg seconded her motion and the LIBS paving bid was accepted by unanimous vote (subject to proof of insurance).

Good Neighbor Award:  Councilwoman Rademaker, Councilwoman Greer and Mayor Davis presented a Good Neighbor Award to resident Martha Davis for her work and dedication as the Ethics Chair for six years.

Other:  None

ATTORNEY’S REPORT:  None

Comments/Questions to the Council as a Whole:   Highfield Rd. resident, Faye Gardner stated that the drainage issue still has not been addressed.

Councilwoman Greer moved to adjourn the meeting at 7:54 P.M., seconded by Councilwoman Trachtenberg and the motion passed unanimously.

­_____          __________________                                                ­­­­­_______________________

CITY OF WINDY HILLS

Minutes of Regular Council Meeting

June 10, 2019

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Davis called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the May 13, 2019 Council meeting; seconded by Councilwoman Trachtenberg and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for May, 2019 were moved for approval by Councilwoman Trachtenberg,  seconded by Councilman Blue, and approved unanimously.

Councilwoman Rademaker moved to approve the May bills, totaling $47,580.17 and was seconded by Councilwoman Trachtenberg.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident Faye Gardner addressed the Council with her concerns regarding draining issues at Rudy Lane and Highfield.   A Wexford Place resident addressed the Council with her concerns regarding on-street parking.

MAYOR’S REPORT:  Mayor Davis reported that she and the Clerk, Sandy, met with Bryan Slade and Bobby Lee from Eco-tech.  It was a good meeting and Bryan suggested some corrections to the waste services info for the website.  She also stated that she received a call from a distraught Windhurst resident regarding the new garbage collection contract saying that she and her neighbors were told by Waste Management personnel that the contract price was the same and the level of service would not continue at the same level.  Mayor Davis explained the bid process and that there was a $24,000 difference in the bids and the service would be the same with an increase to weekly recycle pickup.

Mayor Davis also reported that an Indian Ridge resident who removed a tree on the advice of our city arborist, has requested that the city reimburse her for part of the cost of the tree removal.  She explained to her that is not the policy, per the ordinance, but the city would provide a replacement tree.  The resident stated the removed tree was not diseased and expensive to remove.  The Mayor stated she would submit a request to the Tree Board but there was no guarantee that she would be reimbursed.

Financially we will end the fiscal year in good shape.  The city has collected more than the budgeted municipal insurance tax monies, interest revenue, and parking fines have increased.  Overall expenses have been within the budgeted amount.

The May police report: 34.43 hours of house watch devoted to 5 houses.  One house that has been on house watch for 4 1/2 months stopped in the middle of May.  Two houses have been on house watch for 2 plus weeks, one for a month, and a house on Grassy Fork has been on for 8 weeks.  There were 50 hours of radar and enforcement with 6 courtesy citations.  Follow up to the previous month’s report:  per a resident’s request, the police deployed a mobile radar unit on Indian Ridge at Kitty Hawk.  No results yet.  There was a complaint about a house on Wicklow having too many cars but the residents were not in violation of the parking ordinance.  The officer conveyed the info to the Wexford resident who had complained.  There were 2 parking citations issued in Wexford Place, one for the Wicklow house but it was a car parked the wrong way.  There was also a report of a man found asleep on the Green with his pants down.  There were 3 complaints about a solicitor for Vivint.  She had the proper permits but was escorted out of Wexford Place based on a resident’s complaint.

COMMITTEE REPORTS:

Finance/Ordinances:  Councilwoman Rademaker reported that she has been working with the Mayor on the end of year review of the previous budget.

Code Enforcement:  Steve Teaford reported the City has 57 rentals and he is working on inspection of these properties.

Community Caring/Health & Fitness/Welcome to Windy Hills:   There were 4 new residents.  Councilwoman Spencer reported that Tai Chi practiced on the Green twice in May.  Due to the unevenness of the Green they tried the parking lot at Stock Yards Bank and may meet at the Brownsboro Arcade during the hot summer months – the Tai Chi instructor will pay the required insurance).  Councilwoman Spencer also met with Mike Hayman on the Green to assess the number of trees removed and new plantings.  She also reviewed how many trees were available for memorial/commemorative contributions (she distributed a map of the Green).  She expressed an interest in exploring a Conservation Easement for the Green.

Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:  Councilwoman Greer reported that she cut the suckers off the trees on Ambridge.  She also reported that new mulch had been laid on the path on the Green and the Tree Board has an article in the newsletter offering a canopy tree to the first 15 residents who apply.  In regards to the newsletter, she and Councilwoman Myers have compared prices/services and have used a new printer to handle the newsletter.  This new printer can handle the typesetting, printing and mailing instead of out sourcing each service.

Public Works:  Councilman Blue reported that he has received a bid on the drainage issues at Highfield and Windy Way.  He is also getting a bid on painting no parking lines on both sides of Ambridge.  He stated that he will look at the benches on the Green and try to solve the problem with the growth of the bushes.  He also has called MSD again regarding the sinkhole on the North West side of the Green.  He also reported that there is an overgrown bush in the neighbor’s yard at the northwest point of the green that is growing over the sidewalk…he has referred this issue to Councilwoman Greer who is in charge of the Green.  He reported that he has received a bid from Libs paving to repair the pot holes in the city and paving on some other streets in the City.

Ordinances/Community Standards – Councilwoman Trachtenberg:  Councilwoman Trachtenberg reported that she has done some research on the Conversancy of the Green issue.  She also stated the Community Standards Committee is finished with their recommended resolution and will be reviewed and considered at a future meeting for a vote.

4th of July Picnic and Parade and Newsletter – Councilwoman Myers:  Councilwoman Myers reported that the newsletter was in the mail.  She reminded everyone to please RSVP for the picnic and to bring chairs and encouraged everyone to eat outside as the inside tables would be for the handicapped and elderly only.  She also stated the signs will be put in place.  The Moon Dogs Band will play again this year as well as having Haywood Dairy ice cream.  She said there will be children’s activities  and a representative from Ecotech will be there.  

UNFINISHED BUSINESS:

Ordinance No. 8, Series 2018/2019 – Ad valorem Taxes – 2nd Reading:  Councilwoman Greer made a motion to have Ordinance No. 8, Series 2018/2019 read into record and was seconded by Councilman Blue.  The motion passed unanimously.    Attorney Hodge read the Ordinance into record.  Councilman Blue made a motion to approve Ordinance No. 8, Series 2018/2019 and was seconded by Councilwoman Rademaker.  The unanimous vote was as follows:

 Ordinance No. 9, Series 2018/2019 – 2019/2020 Budget – 2nd Reading:  Councilwoman Rademaker made a motion to have Ordinance No. 9, Series 2018/2019 read into record and was seconded by Councilwoman Greer.  The motion passed unanimously.    Attorney Hodge read the Ordinance into record.  Councilwoman Rademaker made a motion to approve Ordinance No. 9, Series 2018/2019 and was seconded by Councilwoman Trachtenberg.  The unanimous vote was as follows:

 Ordinance No. 10, Series 2018/2019 – Vacant House Ordinance 2nd Reading:  Councilwoman Greer made a motion to have Ordinance No. 10, Series 2018/2019 read into record and was seconded by Councilwoman Rademaker.  The motion passed unanimously.    Attorney Hodge read the Ordinance into record.  Councilwoman Rademaker made a motion to approve Ordinance No. 10, Series 2018/2019 and was seconded by Councilwoman Trachtenberg.  The unanimous vote was as follows: 

NEW BUSINESS:

Other:  Mayor Davis presented the “Mike Skelton Golden Paperclip Award” to Councilman Blue and Councilwoman Myers for all of their hard work and dedication on the Sanitation Bid Process and Recycle gathering information.

ATTORNEY’S REPORT:  None

Comments/Questions to the Council as a Whole:   None

Councilwoman Greer moved to adjourn the meeting at 8:12 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.

__­_____          __________________                                                ­­­­­_______________________

CITY OF WINDY HILLS

Minutes of Regular Council Meeting

May 13, 2019

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Davis called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the April 8, 2019 Council meeting; seconded by Councilman Blue and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for April, 2019 were moved for approval by Councilwoman Rademaker,  seconded by Councilman Blue, and approved unanimously.

Councilwoman Trachtenberg moved to approve the April bills, totaling $42,605.56 and was seconded by Councilwoman Myers.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident Ralph Williams addressed the Council, complimenting them on the article on dogs.  He also warned the Council and asked if an article could be published about companies pushing “reverse mortgages” to the residents of Windy Hills.  Resident Jim Ising complimented the City on publishing the new electronic newsletter “The Breeze”.  Resident Staci Farris, of Windsong Way, addressed the Council concerning the lack of street curbs on her street, which is causing drainage issues.

MAYOR’S REPORT:  Mayor Davis reported that the property at 623 Rudy Lane was on the Planning and Zoning Board agenda regarding a requested building limit line variance to complete an addition.  Mayor Davis attended and spoke at the public hearing on May 6.  The variance was granted.  She discussed with the homeowner her concern that their rendering showed a larger addition than the site plan and if they followed through on the larger addition, we would follow up with Metro.  The homeowner said they didn’t think they would.

The April police report: Total of 102 hours. Radar – 18 1/2 hours divided between Ambridge, Rudy, Foeburn, and Coach Gate/Brownsboro, and Indian Ridge resulting in 6 citations, 2 warnings, and on several days the fastest speed was only 3-4 miles over the posted limit.  We had received a request from a Foeburn resident and we complied with the request, but the police report indicated that the vehicles’ speed did not exceed 28 miles/hr.  An Indian Ridge resident requested radar enforcement, which the police checked on two days.  Mayor Davis asked Chief Thronberry to transfer the enforcement from Brownsboro Rd. to Indian Ridge to see if there is a problem.  The police continued to issue several parking citations and the Mayor will send out follow up letters to those who have not paid.

The Mayor also reported that she and Councilwoman Rademaker have been working on the budget which we be discussed and have first reading tonight.  The Mayor thanked Councilwoman Rademaker and Councilman Blue for representing the City at the sanitation bid opening since she was at the Zoning hearing.

COMMITTEE REPORTS:

 Finance/Ordinances:  Councilwoman Rademaker reported that they have finished the budget including the Sanitation bid.  She also reported the they moved money from Stock Yards Bank to First Financial – including checking and CDs.

Code Enforcement:  Steve Teaford reported the City has 55 rentals, which is an increase of 7, some have failed the inspection, and he will follow-up with them.

Community Caring/Health & Fitness/Welcome to Windy Hills:   There were 7 new residents.  Councilwoman Spencer reported that on May 11, they had 18 participants in the new Tai Chi program and the next one will be on May 25th.  She also reported that she will be meeting with Mike Hayman to discuss how many trees are available for commemorative gifts.

Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:  Councilwoman Greer reported that the Arbor Day celebration was postponed from Sunday, April 14 to Tuesday, April 16, because of rain.  The Tree Board raffled 5 fruit trees.  She also reported that Caroline Westfall had evaluated some trees on Indian Ridge to determine if they needed attention.  The Mayor will send out letters to those whose trees needed to be removed or attended to.  She stated that a newsletter article will announce that the Tree Board will offer a free tree for the first 15 residents who apply.  They will be planted in the fall.  The next newsletter will be out in June, and the first electronic newsletter was sent on April 25.  Councilwoman Myers reported that it was sent to 744 emails, 468 of which were opened, 69 bounced back, and 1 unsubscribed.  The Breeze will be sent out in between the quarterly newsletters.  Councilwoman Greer also reported that the water has been turned on at the Green and chips will be added to the path.  She also stated the sinkhole will be repaired and flowers had been planted.

Public Works:  Councilman Blue reported that the light pole on the northwest corner of the Green and the stop sign on Old Stone have been repaired.  He also reported that a dead deer and a tree limb were removed from the Green by Brownsboro Lawn Care.  He reported that he is working on a possible hazardous waste pickup after the new waste services contract is settled.  He reported that the drainage issues on Highfield and Windy Way are being investigated.  He said MSD said it is not their issue but he is still pursuing them to fix it.

Ordinances/Community Standards – Councilwoman Trachtenberg:  Councilwoman Trachtenberg reported that the Community Standards committee is presenting the Vacant House Ordinance tonight for first reading. She also reported she is working on the 2020 new property update.

UNFINISHED BUSINESS:  None

NEW BUSINESS:

Waste Services Bid:  Councilwoman Rademaker made a motion to accept Ecotech’s bid for twice weekly trash pickup, once weekly recycle pickup, and once weekly yard waste pickup for 9 months of the year and bi-weekly during December, January, and February.  Ecotech will provide large recycle rolling cans with lids for recycling but will not provide trash cans.   The motion was seconded by Councilwoman Greer and passed with a vote of 5 Ayes and one abstaining vote by Councilman Blue.  Councilwoman Myers stated that the Sanitation Committee tried to meet the needs of most people in the City.  Mayor Davis and Councilwoman Rademaker thanked Councilwoman Myers and Councilman Blue for their work on the Committee.

Ordinance No. 8, Series 2018/2109 – Ad Valorem Taxes – 1st Reading:  Councilwoman Greer made a motion to have the Ordinance read by Attorney Hodge for the first reading and was seconded by Councilwoman Trachtenberg.  The motion passed unanimously, and Attorney Hodge read Ordinance No. 8 into record.

Ordinance No. 9, Series 2018/2109 – 2019/2020 Budget – 1st Reading:  Mayor Davis read the following statement: As your Mayor, I am tasked with preparing and presenting the budget.  Your Mayor Pro Tem, Marianne Rademaker, and I have been working on this budget since February.  We attended the Jefferson County League of City January meeting about budget requirements and preparation to ensure state compliance.  You will be happy to know that we are in FULL compliance. Tonight we will have a first reading, where we will have questions and comments without any action.  In June, we will have a second reading and formally act on the budget.

Items of note for the budget:  based on assessments, we are forecasting a 2% increase in the property tax revenue which is within the 4% increase allowed by law. We are also projecting a 100% increase in interest revenue from our general fund CDs and checking account. We are projecting the other revenue to be flat.

One of the biggest variables is the municipal insurance premium tax.  We tried to be conservative in the projection because the amount collected can vary widely due to purchases of large life insurance policies and the taxes collected on said policies. Fiscal year 2017-18 we collected a record amount of municipal insurance premium tax revenue but quite frankly the 2018-19 revenue is lagging behind the projection.

On the expenditure side, we increased the budget for General government by 3% based on inflation, maintaining the City website, and preserving city standards including code enforcement, rental registry, etc.  I would like to note that donations to not-for-profits are not included in this budget.

The cost of our public safety provided by Graymoor-Devondale will increase by 4.3% beginning July 1.  The biggest increase will be on the Sanitation costs.  There is a projected 22% increase in sanitation costs, which is primarily the cost of recycling.   Our residents OVERWHELMINGLY favored a city-wide weekly recycling program and I am pleased that we are able to provide this without raising taxes.

On the Road Aid Fund part of the budget, we are projecting a 500% increase in interest income with other revenue flat.  We did not increase the budget for 2019-20 road fund expenditures.

I am pleased to announce that the tax rate will again be .17 per $100 with a 40% discount if paid during October, 2019.

Councilwoman Rademaker made a motion to have the Ordinance read by Attorney Hodge for the first reading and was seconded by Councilman Blue.  The motion passed unanimously and Attorney Hodge read Ordinance No. 9 into record.  Councilwoman Spencer asked about including Not-for-profit donations and Attorney Hodge stated the budget could be amended if needed.

Ordinance No. 10, Series 2018/2019 – Vacant House Ordinance – 1st Reading:  Councilwoman Trachtenberg made a motion to have the Ordinance read by Attorney Hodge for the first reading and was seconded by Councilman Blue.  The motion passed unanimously and Attorney Hodge read Ordinance No. 10 into record.

Other:  Councilman Blue reported that he will be meeting with LIBS paving regarding fixing pot holes on Old Stone and repaving the circle on Victoria and Jonlyn.

ATTORNEY’S REPORT:  No

Comments/Questions to the Council as a Whole:   Resident, Mike Skelton asked if the street on Windsong was privately owned verses City of Windy Hills-owned, that he seemed to recall it is privately owned and the City would not be responsible for the curbs.  He said it could be determined by looking up a map on LOGIC.org.

Councilwoman Greer moved to adjourn the meeting at 7:49 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

April 8, 2019

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Davis called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilman Blue moved to approve the minutes of the March 11, 2019 Council meeting; seconded by Councilwoman Trachtenberg and approved unanimously.

Councilwoman Trachtenberg moved to approve the minutes of the March 8, 2019 Special Council meeting; seconded by Councilman Blue and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for March, 2019 were moved for approval by Councilwoman Greer,  seconded by Councilwoman Trachtenberg, and approved unanimously.

Councilwoman  Rademaker moved to approve the February bills, totaling $44,463.84 plus $400,000 transferred to open new checking account that was seconded by Councilwoman Trachtenberg.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident Jim Ising addressed the Council, complimenting them on their work since taking office.  He also thanked the Council for the bench placed on Rudy Lane.  He stated the trees along Ambridge are budding out and very pretty.  He mentioned that Brightside Cleanup will be on Saturday, April 13 and he asked for any volunteers to help out.

Resident Carl Schultz also addressed the Council stating that there are seven pot holes on Old Stone Lane that need to be addressed.

MAYOR’S REPORT:  Mayor Davis reported that she and Metro Councilwoman McCraney had lunch on March 19.  They discussed Metro’s budget situation and how to maintain close cooperation between Metro and the City.  She stated the there is little financial help available from Metro due to the current budget situation.

Update on “Corn” property – no records could be found regarding this parcel.  She has been placed on the email list for Metro Planning and zoning and is receiving notifications and agenda for all their meetings.

Property at 623 Rudy Ln. – requested a building limit line variance to complete an addition.
She will attend public hearing on May 6.  She thanked Steve Teaford for the additional info regarding this property.

Police Report:  Total of 99 hours. Radar was 18.5 hours evenly divided between Ambridge and Rudy resulting in 2 citations, 6 warnings, and the fastest speed was only 1 – 3 miles over the posted limit.  Beginning on July 2019, the fee will increase by $2/hr ($200 monthly or $2,400 annually).  The police also issued several parking citations and she will send out follow up letters to those still unpaid.

She also reported that she and Steve Teaford worked on the debris situation at 726 Indian Ridge.  2 letters were sent with no response.  After approval from attorney Hodge, she had the debris removed which the resident will be charged for the removal and a fine.  They actual violated 3 ordinances, regarding refuse (2 charge $50/day and one $500/day).  We will be fining them $50/day for 45 days for a total fine of $2,250.  If it is not paid within 10 days, we will file a lien.

She also reported that she signed the Verizon contract which was returned to Verizon with all the pertinent documents.  The $2,500 check was cashed which covered the legal expenses.

COMMITTEE REPORTS:

Finance/Ordinances:  Councilwoman Rademaker reported that the City has opened a new CD at First Financial Bank.

Code Enforcement:  Steve Teaford reported that he is beginning the rental inspections.

Community Caring/Health & Fitness/Welcome to Windy Hills:   There were 3 new residents.  Councilwoman Spencer reported that Tai Chi will be on Saturdays at 9:30 with a charge of $4/session paying for 10 sessions in advance.  She also stated she is working on a map of the Green to determine which trees are available to be purchased as memorial gifts.

Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer: Councilwoman Greer reported that three trees were purchased through the resident tree program.  She also reported that she and Councilwoman Myers have been working on the digital newsletter which will be sent out the following week.  She stated that they are also looking into possibly changing printers/mailers to reduce the cost of printing and mailing the quarterly newsletter.  She also reported that Arbor Day will be on Sunday, April 14 but rain is forecast and will be moved to a different date if they have to cancel due to the weather.

Public Works: Councilman Blue reported that he called Safe-T-Co to repair the flexible guard that is down at Ambridge and Rudy entrance.  He also stated he has called Libs paving to repair pot holes.  He introduced a representative from Best Equipment who addressed the Council with information regarding trash cans/totter equipment.  He can provide the City with 96 or 60 gallon cans that have a 12 year warranty.  They can also add our City’s logo on the cans.  They would take approximately 5 to 6 weeks for delivery.

Ordinances/Community Standards – Councilwoman Trachtenberg:  Councilwoman Trachtenberg reported that the Community Standards committee will be meeting again on April 17  at 4:30 to discuss the Vacant Home Ordinance.

UNFINISHED BUSINESS:

 Waste Services Update – Councilwoman Myers:  Councilwoman Myers reported on the results of the Waste Services survey, stating that they had a 56% return on the survey.  In summary, 71.3% prefer weekly recycling and 56% prefer twice weekly trash pickup with a strong expression of the need for rear door service and more adequate recycling bins.

NEW BUSINESS:

Budget:  Councilwoman Rademaker reported that she and Mayor Davis have been working on the budget, which is finished with the exception of the Sanitation area and property tax area (still waiting on the preliminary taxes to be received and the Waste Services bids to be received).

ATTORNEY’S REPORT:  Attorney Hodge reported that he verified that the City’s Uniform Financial Information Report (UFIR) had been prepared by the City’s CPA.  Councilman Blue reported that he will not be voting on the Waste Services contract due to the nature of his business being so closely related to the same industry.

Comments/Questions to the Council as a Whole:   Resident, Adam Vogelsang stated that he thought that back door waste pickup is important to the City and hopes it continues.  Resident Mike Skelton stated that he could hardly hear any of the information during the meeting due to the loud music in the adjoining room.  He also asked what the specifications were for the Waste Services bid.

Councilwoman Greer moved to adjourn the meeting at 7:49 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

March 11, 2019

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Davis called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the February 11, 2019 Council meeting; seconded by Councilwoman Trachtenberg and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for February, 2019 were moved for approval by Councilman Blue,  seconded by Councilwoman Trachtenberg, and approved unanimously.

Councilwoman  Rademaker moved to approve the February bills, totaling $46,664.61 that was seconded by Councilwoman Trachtenberg.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  None

MAYOR’S REPORT:  Mayor Davis stated that she and former Mayor Jim Ising attended the JCLC meeting where Bill Dieruf was honored for his leadership of the Jefferson County League of Cities and his new role as the President of the KY League of Cities.  She stated she networked and learned about the proposed Metro Insurance Tax and Bonnie Jung, Mayor of Douglas Hills furnished her with a template to use to create the Windy Hills proposed Insurance Ordinance.  She also  stated that she talked to Metro Councilwoman McCraney’s assistant, Julie Brackett and set up a lunch with Councilwoman McCraney.  Mayor Davis will be happy to share any concerns or issues with the Councilwoman  and to let her know.  She thanked Councilwoman Myers and Councilman Blue for their work on the Waste Services focus groups and surveys.  She also thanked Councilwoman Rademaker for her help with the City’s finances and banking.  She provided an update on the “Corn” property, stating that she has contacted Savannah Darr at the Louisville Forward office who is researching the property for us.  Ms. Darr will also be contacting the state to research the historic aspects of the property.

Police Report – Graymoor/Devondale patrolled for 99 hours.  Seventeen hours, divided evenly between Ambridge and Rudy, was spent on Radar. This resulted in 2 citations, 6 warnings and on several days the fastest speed was only 1 – miles over the posted limit.   There was on theft reported – Rudy Lane, 2 reports of suspicious teen activity on Regency (teens lived there) and no overnight parking violators were reported.  Two houses remain on “heavy” house watch – Highfield and Brookview.

COMMITTEE REPORTS:

Finance/Ordinances:  Councilwoman Rademaker reported that she, the Mayor and Clerk Moore went to 1st Financial Bank to open up a new checking and sweep (Money Market) accounts, transferring money from our current checking account at Stock Yards Bank.  The reason this decision was made is that 1st Finance offers much better interest rates on the accounts.

Code Enforcement:  No report.

Community Caring/Health & Fitness/Welcome to Windy Hills:   There were 4 new residents.  Councilwoman Spencer reported that Tai Chi flyers will be placed in paper boxes in mid March with practice beginning on April 6.  This meeting will also include an organizational meeting to establish a regular schedule and meet the instructor.  She is also preparing an updated map of the Green in anticipation of commemorating graduations, etc. with signs for the un-named trees.

Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:  Councilwoman Greer reported that the tree from Echo-Tech was planted on Kaelin.  She also reported that Arbor Day will be on April 14 from 2pm to 4pm.  The newsletter deadline will be on May 15.  She stated that she is comparing prices of mailing and printing of the newsletter to possibly save some mailing costs.  She reported that the next Brightside Cleanup will be on April 13.  Councilwoman Greer made a motion to purchase new Arbor Day banners at a cost not to exceed $200.  Her motion was seconded by Councilman Blue and passed unanimously.

Public Works:  Councilman Blue thanked Adam Vogelsang for the excellent job he did on the snow removal this season.  He also stated the mulch looks really good.  He also reported that he may need to get bids on filing pot holes.  He is preparing the Waste Services Bid Specs in preparation of the bidding process.

Ordinances/Community Standards – Councilwoman Trachtenberg:  Councilwoman Trachtenberg reported that the Community Standards committee will be meeting again on March 20 to discuss an Ordinance on vacant properties.

UNFINISHED BUSINESS:

Waste Services Update – Councilwoman Myers:  Councilwoman Myers reported that the survey was mailed and responses have been great.  The focus group is preparing the results of the survey and a report will be provided.

Ord #5, Series 2018/2019 Second Reading and Approval:  Councilwoman Greer made a motion to have Ordinance #5 read into record.  Her motion was seconded by Councilwoman Rademaker and  passed unanimously.  Attorney Hodge read the Ordinance regarding the Municipal Insurance Tax into record.  Councilwoman Trachtenberg made a motion to approve Ordinance 5, Series 2018-2019 and was seconded by Councilman Blue.  The Ordinance was approved unanimously by the following votes:

Ord #6, Series 2018/202+ Second Reading and Approval:  Councilwoman Myers made a motion to have Ordinance #6 read into record.  Her motion was seconded by Councilman Blue and  passed unanimously.  Attorney Hodge read the Ordinance regarding Encroachment Permits into record.  Councilwoman Greer made a motion to approve Ordinance 6, Series 2018-2019 and was seconded by Councilwoman Trachtenberg.  The Ordinance was approved unanimously by the following votes:

NEW BUSINESS:

Approval of Verizon Bid:  Councilwoman Greer made a motion to have Attorney Hodge read Resolution #2, Series 2018/2019 to accept the Bid from Verizon.  The motion was seconded by Councilwoman Trachtenberg and passed unanimously.  Attorney Hodge read the Resolution into record.  Councilwoman Rademaker made a motion to accept Resolution #2, Series 2018/2019 and was seconded by Councilwoman Myers.  The motion was approved unanimously.

ATTORNEY’S REPORT:  None

Comments/Questions to the Council as a Whole:   None

Mayor Davis thanked Councilwoman Rademaker for all the work she has done on working on the budget and City’s finances.  She presented her with the “Mike Skelton  Golden Paper Clip” award.

Councilwoman Greer moved to adjourn the meeting at 7:35 P.M., seconded by Councilwoman Myers and the motion passed unanimously.

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