Agenda December 13, 2021
C I T Y O F W I N D Y H I L L S
A G E N D A
COUNCIL MEETING
DATE: MONDAY, DECEMBER 13, 2021
TIME: 7:00 P. M.
LOCATION: SOJOURN COMMUNITY CHURCH
2501 RUDY LANE
AGENDA: ROLL CALL
MINUTES OF COUNCIL MEETING (11/08/21)
FINANCIAL REPORTS
APPROVAL OF BILLS (Totaling $68,806.85)
RESIDENTS’ COMMENTS/CONCERNS
MAYOR’S REPORT
COMMITTEE REPORTS
Finance – Councilwoman Rademaker
Code Enforcement – Steve Teaford
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer
Newsletter/Windy Hills Breeze – Councilwoman Myers
Community Caring/Welcome to Windy Hills – Councilwoman Spencer
Public Works – Councilman Blue
Ordinances/Community Standards – Councilwoman Trachtenberg
Clerk – Lisa Kraft
UNFINISHED BUSINESS:
- Other
NEW BUSINESS:
- Other
ATTORNEY COMMENTS:
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE:
ADJOURN
HELEN M. DAVIS, MAYOR
- Published in Agendas 2021
Agenda November 8, 2021
C I T Y O F W I N D Y H I L L S
A G E N D A
COUNCIL MEETING
DATE: MONDAY, NOVEMBER 8, 2021
TIME: 7:00 P. M.
LOCATION: SOJOURN COMMUNITY CHURCH
2501 RUDY LANE
AGENDA: ROLL CALL
MINUTES OF COUNCIL MEETING (10/11/21)
FINANCIAL REPORTS
APPROVAL OF BILLS (Totaling $47,582.12)
RESIDENTS’ COMMENTS/CONCERNS
MAYOR’S REPORT
COMMITTEE REPORTS
Finance – Councilwoman Rademaker
Code Enforcement – Steve Teaford
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer
Newsletter/Windy Hills Breeze – Councilwoman Myers
Community Caring/Welcome to Windy Hills – Councilwoman Spencer
Public Works – Councilman Blue
Ordinances/Community Standards – Councilwoman Trachtenberg
Clerk – Lisa Kraft
UNFINISHED BUSINESS:
- Other
NEW BUSINESS:
- Other
ATTORNEY COMMENTS:
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE:
ADJOURN
HELEN M. DAVIS, MAYOR
- Published in Agendas
Agenda October 11, 2021
C I T Y O F W I N D Y H I L L S
A G E N D A
COUNCIL MEETING
DATE: MONDAY, OCTOBER 11, 2021
TIME: 7:00 P. M.
LOCATION: SOJOURN COMMUNITY CHURCH
2501 RUDY LANE
AGENDA: ROLL CALL
MINUTES OF COUNCIL MEETING (9/13/21)
FINANCIAL REPORTS
APPROVAL OF BILLS (Totaling $69,748.58)
RESIDENTS’ COMMENTS/CONCERNS
MAYOR’S REPORT
COMMITTEE REPORTS
Finance – Councilwoman Rademaker
Code Enforcement – Steve Teaford
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer
Newsletter/Windy Hills Breeze – Councilwoman Myers
Community Caring/Welcome to Windy Hills – Councilwoman Spencer
Public Works – Councilman Blue
Ordinances/Community Standards – Councilwoman Trachtenberg
Clerk – Lisa Kraft
UNFINISHED BUSINESS:
- Snow Removal
NEW BUSINESS:
- Resolution
ATTORNEY COMMENTS:
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE:
ADJOURN
HELEN M. DAVIS, MAYOR
- Published in Agendas 2021
Agenda November 8, 2021
C I T Y O F W I N D Y H I L L S
A G E N D A
COUNCIL MEETING
DATE: MONDAY, NOVEMBER 8, 2021
TIME: 7:00 P. M.
LOCATION: SOJOURN COMMUNITY CHURCH
2501 RUDY LANE
AGENDA: ROLL CALL
MINUTES OF COUNCIL MEETING (10/11/21)
FINANCIAL REPORTS
APPROVAL OF BILLS (Totaling $47,582.12)
RESIDENTS’ COMMENTS/CONCERNS
MAYOR’S REPORT
COMMITTEE REPORTS
Finance – Councilwoman Rademaker
Code Enforcement – Steve Teaford
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer
Newsletter/Windy Hills Breeze – Councilwoman Myers
Community Caring/Welcome to Windy Hills – Councilwoman Spencer
Public Works – Councilman Blue
Ordinances/Community Standards – Councilwoman Trachtenberg
Clerk – Lisa Kraft
UNFINISHED BUSINESS:
- Other
NEW BUSINESS:
- Other
ATTORNEY COMMENTS:
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE:
ADJOURN
HELEN M. DAVIS, MAYOR
- Published in City of Windy Hills
Agenda October 11, 2021
C I T Y O F W I N D Y H I L L S
A G E N D A
COUNCIL MEETING
DATE: MONDAY, OCTOBER 11, 2021
TIME: 7:00 P. M.
LOCATION: SOJOURN COMMUNITY CHURCH
2501 RUDY LANE
AGENDA: ROLL CALL
MINUTES OF COUNCIL MEETING (9/13/21)
FINANCIAL REPORTS
APPROVAL OF BILLS (Totaling $69,748.58)
RESIDENTS’ COMMENTS/CONCERNS
MAYOR’S REPORT
COMMITTEE REPORTS
Finance – Councilwoman Rademaker
Code Enforcement – Steve Teaford
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer
Newsletter/Windy Hills Breeze – Councilwoman Myers
Community Caring/Welcome to Windy Hills – Councilwoman Spencer
Public Works – Councilman Blue
Ordinances/Community Standards – Councilwoman Trachtenberg
Clerk – Lisa Kraft
UNFINISHED BUSINESS:
- Snow Removal
NEW BUSINESS:
- Resolution
ATTORNEY COMMENTS:
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE:
ADJOURN
HELEN M. DAVIS, MAYOR
- Published in Agendas 2021
Minutes August 9, 2021
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
August 9, 2021
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
Helen M. Davis | Bruce Blue – absent | Lisa Kraft |
Kate Greer | Attorney -absent | |
Marcia Myers | Steve Teaford | |
Marianne Rademaker | ||
Suzanne Spencer | ||
Laura Trachtenberg |
MINUTES:
Councilwoman Greer moved to approve the minutes of the July 12, 2021 Council meeting; seconded by Councilwoman Rademaker. The motion passed unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for July 2021 were moved for approval by Councilwoman Rademaker, seconded by Councilwoman Trachtenberg. The motion passed unanimously.
Councilwoman Greer moved to approve the July bills, totaling $12,631.10, and was seconded by Councilwoman Rademaker. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS:
Martha Davis, a resident at 613 Rudy Lane addressed the Council about the status of the trees on Brownsboro Road. The Mayor explained a letter from our arborist Caroline Westphal has been forwarded to the Kentucky Department of Transportation (KDOT).
MAYOR’S REPORT:
“As I reported in July, I completed an open records request for the MSD records pertaining to drainage fees paid by our residents since 2009 and the projects completed and the dollar amount spent in our city during this time frame. They did not respond to the residents’ fees but did send me the WH projects that totaled $106,000. I thus used my own MSD bill and calculated that our residents had paid approximately $1.8 million in storm water fees to MSD since 2009.
Our attorney, David Spenard, Marianne Rademaker, and I met with MSD and discussed our drainage concerns. We shared the pictures of specific problems within the City. I believe it was a very productive meeting and the MSD staff agreed to meet with us again on site so hopefully we can develop a plan to address our issues. The problems won’t be corrected overnight but at least we are on MSD’s radar and I thank David for setting up the meeting.
The City received our 2021 funds from the American Rescue Act totaling $256,462.50. Marianne Rademaker, Suzanne Spencer, and I met with the retail business owners at the Brownsboro Shopping Center to discuss the City plan to offer grants to those businesses that were adversely affected by the Covid shut-down. I had created an application that was vetted by our City Attorneys that met the Federal requirements for documentation and reporting. We passed out 9 application packages and explained that the forms would also be available in an electronic format. I also emailed a copy of the form to Bonnie Jung as a prototype that other cities could use if they so choose. The form is available in both Word and PDF formats. The deadline for submitting applications to the City is September 30, 2021.
Bailey Loosemore, from the Courier-Journal, interviewed me about our American Rescue Act funds. She is writing an article about the small Metro cities, the funds that the cities received, and any plans to expend said funds. I do not know when the article will be printed.
Police Report: There were 96 hours of Police support. The police made multiple checks at the Brownsboro Shopping Center, Sojourn Church, and the Summit Executive Suites. There were directed radar checks on Two Springs, Rudy, and Ambridge with no tickets or warnings. Three houses were on house watch. There was a homeless person asleep on the sidewalk in front of the Gasthaus.
There was a car stolen out of a drive on Waterford but the residents contacted Metro police not our police. Chief Throneberry notified me that Graymoor-Devondale and Metro police responded this afternoon to a “suspicious” package containing a white substance at a house on Killiney Place. Since I did not get an update, I am assuming that everything was alright.”
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported we received the American Relief Act funds and the City ended the fiscal year in a surplus.
Code Enforcement: Steve Teaford asked if there were any questions about his monthly report and there were no questions.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:
Councilwoman Greer reported The Tree Board met in July. A long range plan for Westport Road was discussed. The trees on Westport Road are not suitable and need replacements. Also, the wooden fences at several of the entrances need to be painted.
Newsletter – Councilwoman Myers: Councilwoman Myers reported an issue of The Windy Hills Breeze was sent to 714 residents and friends e-mail addresses on Friday, July 30th. It will also be posted to the city website “newsletters” page. This issue included information about upcoming Food Trucks and the Fall Festival scheduled for Saturday September 25th, Windy Hills garden photos.
Next issue is a print issue. Deadline is Monday, August 30th at noon.
Fall Festival Report and Recommendations: Covid Concerns –
With the rapid rise in Covid cases among the unvaccinated including young children and among fully vaccinated persons, the Council needs to consider the health and safety of our residents at this event. With school starting, it is likely that cases will continue to rise significantly toward the time of the event. Louisville Metro is expected to be a red county very soon meaning that our incident rate in the county is deemed “critical”.
It is an outdoor event, which is the safest venue.
Plans have minimized necessary bunching, crowding, but persons are likely to forget social distancing as they visit with neighbors, line-up for food, etc.
We must ask everyone to mask up when they go inside for food or restrooms.
For Council Consideration and Decision:
Councilwoman Myers asked the Council to vote on how to proceed with Festival in light of escalating Covid cases do we:
- Cancel the potluck and have a full catered picnic meal for those who make reservations?
- Cancel the meal, but offer ice cream and invite residents to bring food for themselves if they wish?
- Cancel the event?
A motion to cancel the Fall Festival was made by Councilwoman Myers and seconded by Councilwoman Greer.
A roll call vote was held:
Councilwoman Greer – yes
Councilwoman Myers – yes
Councilwoman Rademaker – abstain
Councilwoman Spencer – yes
Councilwoman Trachtenberg – yes
The Fall Festival will be cancelled with 4 votes yes and 1 abstention.
Community Caring/Health & Fitness/Welcome to Windy Hills – Councilwoman Spencer:
Councilwoman Spencer reported the following:
- Welcome to Windy Hills – We had 4 new residents in July.
Public Works – Councilman Blue:
As reported by the City Clerk in his absence:
- Councilman Blue contacted Hall Contracting and asked for a bill for the current project on Copperfield. It will be paid out of 2021-2022 budgeted funds.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported the food truck turnout in July was good. The food trucks will continue through October. She is still working on a Swale Ordinance.
UNFINISHED BUSINESS: None
NEW BUSINESS: Vote on Grounds Maintenance Bids
The Mayor read the bid published in the Courier Journal Legal Ads. We received inquiries from 5 different companies or individual, but only received 3 Bids.
Brownsboro Lawn Care Co. $36,465.00
Greenway Landscape $39,965.00
Klausing Group $32,855.56
A motion to accept Greenway Landscape Services was made by Councilwoman Trachtenberg; seconded by Councilwoman Rademaker. Discussion followed: Greenway Landscaping was highly recommended by the City of Prospect. There was a question about “limbing and watering”. Greenway’s bid included these services at no additional charge.
A roll call vote was held:
Councilwoman Greer – yes
Councilwoman Myers – no
Councilwoman Rademaker – yes
Councilwoman Spencer – no
Councilwoman Trachtenberg – yes
The vote was 3 yes and 2 no to accept Greenway Landscape Services.
ATTORNEYS COMMENTS: No Report
Comments/Questions to the Council as a Whole:
Resident Allan Ware asked about Municipal Taxes and how they are dispersed. It was explained that payments come from individual insurance companies and not through the State.
The Mayor thanked Doug Maurer for all his hard work setting up for our meetings.
Ralph Williams asked about 726 Indian Ridge. The Mayor responded that the owners were in violation of the Rental Ordinance. Three letters were sent with no response so the city filed a lien for the cumulated fines.
Councilwoman Greer moved to adjourn the meeting at 7:59 p.m., seconded by Councilwoman Rademaker and the motion passed unanimously.
_______ __________________ _______________________
Helen M Davis, Mayor | Lisa Kraft, City Clerk |
- Published in City of Windy Hills
Minutes August 9, 2021
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
August 9, 2021
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
Helen M. Davis | Bruce Blue – absent | Lisa Kraft |
Kate Greer | Attorney -absent | |
Marcia Myers | Steve Teaford | |
Marianne Rademaker | ||
Suzanne Spencer | ||
Laura Trachtenberg |
MINUTES:
Councilwoman Greer moved to approve the minutes of the July 12, 2021 Council meeting; seconded by Councilwoman Rademaker. The motion passed unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for July 2021 were moved for approval by Councilwoman Rademaker, seconded by Councilwoman Trachtenberg. The motion passed unanimously.
Councilwoman Greer moved to approve the July bills, totaling $12,631.10, and was seconded by Councilwoman Rademaker. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS:
Martha Davis, a resident at 613 Rudy Lane addressed the Council about the status of the trees on Brownsboro Road. The Mayor explained a letter from our arborist Caroline Westphal has been forwarded to the Kentucky Department of Transportation (KDOT).
MAYOR’S REPORT:
“As I reported in July, I completed an open records request for the MSD records pertaining to drainage fees paid by our residents since 2009 and the projects completed and the dollar amount spent in our city during this time frame. They did not respond to the residents’ fees but did send me the WH projects that totaled $106,000. I thus used my own MSD bill and calculated that our residents had paid approximately $1.8 million in storm water fees to MSD since 2009.
Our attorney, David Spenard, Marianne Rademaker, and I met with MSD and discussed our drainage concerns. We shared the pictures of specific problems within the City. I believe it was a very productive meeting and the MSD staff agreed to meet with us again on site so hopefully we can develop a plan to address our issues. The problems won’t be corrected overnight but at least we are on MSD’s radar and I thank David for setting up the meeting.
The City received our 2021 funds from the American Rescue Act totaling $256,462.50. Marianne Rademaker, Suzanne Spencer, and I met with the retail business owners at the Brownsboro Shopping Center to discuss the City plan to offer grants to those businesses that were adversely affected by the Covid shut-down. I had created an application that was vetted by our City Attorneys that met the Federal requirements for documentation and reporting. We passed out 9 application packages and explained that the forms would also be available in an electronic format. I also emailed a copy of the form to Bonnie Jung as a prototype that other cities could use if they so choose. The form is available in both Word and PDF formats. The deadline for submitting applications to the City is September 30, 2021.
Bailey Loosemore, from the Courier-Journal, interviewed me about our American Rescue Act funds. She is writing an article about the small Metro cities, the funds that the cities received, and any plans to expend said funds. I do not know when the article will be printed.
Police Report: There were 96 hours of Police support. The police made multiple checks at the Brownsboro Shopping Center, Sojourn Church, and the Summit Executive Suites. There were directed radar checks on Two Springs, Rudy, and Ambridge with no tickets or warnings. Three houses were on house watch. There was a homeless person asleep on the sidewalk in front of the Gasthaus.
There was a car stolen out of a drive on Waterford but the residents contacted Metro police not our police. Chief Throneberry notified me that Graymoor-Devondale and Metro police responded this afternoon to a “suspicious” package containing a white substance at a house on Killiney Place. Since I did not get an update, I am assuming that everything was alright.”
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported we received the American Relief Act funds and the City ended the fiscal year in a surplus.
Code Enforcement: Steve Teaford asked if there were any questions about his monthly report and there were no questions.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:
Councilwoman Greer reported The Tree Board met in July. A long range plan for Westport Road was discussed. The trees on Westport Road are not suitable and need replacements. Also, the wooden fences at several of the entrances need to be painted.
Newsletter – Councilwoman Myers: Councilwoman Myers reported an issue of The Windy Hills Breeze was sent to 714 residents and friends e-mail addresses on Friday, July 30th. It will also be posted to the city website “newsletters” page. This issue included information about upcoming Food Trucks and the Fall Festival scheduled for Saturday September 25th, Windy Hills garden photos.
Next issue is a print issue. Deadline is Monday, August 30th at noon.
Fall Festival Report and Recommendations: Covid Concerns –
With the rapid rise in Covid cases among the unvaccinated including young children and among fully vaccinated persons, the Council needs to consider the health and safety of our residents at this event. With school starting, it is likely that cases will continue to rise significantly toward the time of the event. Louisville Metro is expected to be a red county very soon meaning that our incident rate in the county is deemed “critical”.
It is an outdoor event, which is the safest venue.
Plans have minimized necessary bunching, crowding, but persons are likely to forget social distancing as they visit with neighbors, line-up for food, etc.
We must ask everyone to mask up when they go inside for food or restrooms.
For Council Consideration and Decision:
Councilwoman Myers asked the Council to vote on how to proceed with Festival in light of escalating Covid cases do we:
- Cancel the potluck and have a full catered picnic meal for those who make reservations?
- Cancel the meal, but offer ice cream and invite residents to bring food for themselves if they wish?
- Cancel the event?
A motion to cancel the Fall Festival was made by Councilwoman Myers and seconded by Councilwoman Greer.
A roll call vote was held:
Councilwoman Greer – yes
Councilwoman Myers – yes
Councilwoman Rademaker – abstain
Councilwoman Spencer – yes
Councilwoman Trachtenberg – yes
The Fall Festival will be cancelled with 4 votes yes and 1 abstention.
Community Caring/Health & Fitness/Welcome to Windy Hills – Councilwoman Spencer:
Councilwoman Spencer reported the following:
- Welcome to Windy Hills – We had 4 new residents in July.
Public Works – Councilman Blue:
As reported by the City Clerk in his absence:
- Councilman Blue contacted Hall Contracting and asked for a bill for the current project on Copperfield. It will be paid out of 2021-2022 budgeted funds.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported the food truck turnout in July was good. The food trucks will continue through October. She is still working on a Swale Ordinance.
UNFINISHED BUSINESS: None
NEW BUSINESS: Vote on Grounds Maintenance Bids
The Mayor read the bid published in the Courier Journal Legal Ads. We received inquiries from 5 different companies or individual, but only received 3 Bids.
Brownsboro Lawn Care Co. $36,465.00
Greenway Landscape $39,965.00
Klausing Group $32,855.56
A motion to accept Greenway Landscape Services was made by Councilwoman Trachtenberg; seconded by Councilwoman Rademaker. Discussion followed: Greenway Landscaping was highly recommended by the City of Prospect. There was a question about “limbing and watering”. Greenway’s bid included these services at no additional charge.
A roll call vote was held:
Councilwoman Greer – yes
Councilwoman Myers – no
Councilwoman Rademaker – yes
Councilwoman Spencer – no
Councilwoman Trachtenberg – yes
The vote was 3 yes and 2 no to accept Greenway Landscape Services.
ATTORNEYS COMMENTS: No Report
Comments/Questions to the Council as a Whole:
Resident Allan Ware asked about Municipal Taxes and how they are dispersed. It was explained that payments come from individual insurance companies and not through the State.
The Mayor thanked Doug Maurer for all his hard work setting up for our meetings.
Ralph Williams asked about 726 Indian Ridge. The Mayor responded that the owners were in violation of the Rental Ordinance. Three letters were sent with no response so the city filed a lien for the cumulated fines.
Councilwoman Greer moved to adjourn the meeting at 7:59 p.m., seconded by Councilwoman Rademaker and the motion passed unanimously.
_______ __________________ _______________________
Helen M Davis, Mayor | Lisa Kraft, City Clerk |
- Published in 2021 Council Meeting Minutes, CouncilMinutes
Agenda September 13, 2021
C I T Y O F W I N D Y H I L L S
A G E N D A
COUNCIL MEETING
DATE: MONDAY, SEPTEMBER 13, 2021
TIME: 7:00 P. M.
LOCATION: SOJOURN COMMUNITY CHURCH
2501 RUDY LANE
AGENDA: ROLL CALL
MINUTES OF COUNCIL MEETING (8/09/21)
FINANCIAL REPORTS
APPROVAL OF BILLS (Totaling $47,653.41)
RESIDENTS’ COMMENTS/CONCERNS
MAYOR’S REPORT
COMMITTEE REPORTS
Finance – Councilwoman Rademaker
Code Enforcement – Steve Teaford
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer
Newsletter/Windy Hills Breeze – Councilwoman Myers
Community Caring/Welcome to Windy Hills – Councilwoman Spencer
Public Works – Councilman Blue
Ordinances/Community Standards – Councilwoman Trachtenberg
Clerk – Lisa Kraft
UNFINISHED BUSINESS:
- Other
NEW BUSINESS:
- Other
ATTORNEY COMMENTS:
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE:
ADJOURN
HELEN M. DAVIS, MAYOR
- Published in Agendas 2021
Minutes June 14, 2021
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
June 14, 2021
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
Helen M. Davis | Bruce Blue | Lisa Kraft |
Kate Greer | Attorney David Spenard | |
Marcia Myers | Steve Teaford | |
Marianne Rademaker | ||
Suzanne Spencer | ||
Laura Trachtenberg |
MINUTES:
Councilwoman Myers moved to approve the minutes of the May 10, 2021, Council meeting; seconded by Councilwoman Greer. The motion passed unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for May 2021 were moved for approval by Councilwoman Rademaker, seconded by Councilwoman Trachtenberg. The motion passed unanimously.
Councilwoman Myers moved to approve the May bills, totaling $37,137.64, and was seconded by Councilwoman Trachtenberg. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS:
Martha Davis: 2411 Rudy Lane there is a hole in the sidewalk that is getting larger.
Jim Ising: Would first like to compliment the Council on keeping the City running smoothly during the last year. A question for the City Attorney about the size of outbuildings in Windy Hills. Mayor Davis answered the question stating that at last month’s Planning Commission meeting, the JCLC took a stand against automatically granting building permits for outbuildings. JCLC believes that the current practice of requiring a variance hearing before granting a building permit should continue as the standard procedure.
Issue for Kate Greer – Shrubs at Westport and Ambridge are covering the Windy Hills sign.
Money question from Mike Skelton via Jim Ising – “Are the Windy Hills funds secure?” Mayor Davis explained the funds are guaranteed by securities pledged by First Financial Bank at the Federal Reserve.
MAYOR’S REPORT:
“I have spent lots of hours on the computer participating in virtual meetings with KLC and JCLC discussing the American Rescue Plan Act. I have signed and returned ALL of the required documents to the State. The process is lengthy and has many layers of built-in accountability. I have read and reread all of the documents since my name and signature are on same. Two weeks ago, we set up a separate account in anticipation of receiving the funds. It technically is not required but it certainly makes the documentation and verification process much easier.
The funds and uses are VERY specific. This list includes grants for small business development to help mitigate the costs of business interruption. In February, I asked Marianne Rademaker and Suzanne Spencer to work with the retail stores in the Brownsboro Center to ascertain their losses so we could develop a plan to provide business grants to them. As a team, they will only be dealing with one portion of the funds, business interruption.
Not all of the retail stores will be eligible – only those businesses that actually suffered lost sales/revenues. Thus some of the stores will be ineligible. We will also add the funds that we would have spent with Haywood Dairy. Documentation will be required to show past revenue using a date of January 24, 2020, compared to revenue covering the Covid period.
Marianne Rademaker and I will be handling ALL of the documentation and Federal financial requirements for this piece of the funds. I will be working on a document that outlines the requirements and all pertinent information for the businesses to receive the funds. Additional signed documents will be required that meet the Federal compliance guidelines.
I am appointing Marianne Rademaker as chair of a committee with Marcia Myers, and Bruce Blue serving on said committee to recommend how the City should disperse the remaining funds. That committee will not begin working until approximately January 2022. Council members and residents will be asked by the committee to share their ideas on expending the remaining funds.
As I stated at previous Council meetings, we will receive the funds over two years. We should receive the first funds in June or July 2021 and the remaining funds in June 2022. We have until 2024 to spend and account for the funds. Additionally, our funds cannot be used for infrastructure.
Police Report: There were a total of 102.8 hours in April. Radar= 23 hours evenly divided between Ambridge and Rudy resulting in one warning and no tickets. Based on residents’ complaints, our police have been doing “targeted” parking enforcement and wrote 18 tickets for illegal overnight parking. We had had some “repeat” offenders and I hope that the increased enforcement will relieve the situation.
There were a total of 99.9 hours in May. Radar= 12 hours evenly divided between Ambridge and Rudy resulting in no warnings or tickets. The “targeted” parking enforcement continued and resulted in 9 tickets for illegal overnight parking. We had had less “repeat” offenders. We have only received 4 paid fines so I will be sending follow-up letters regarding the violations.
Someone told them to patrol the shopping center during the two-month period and the police conducted business checks. There was one shoplifting incident but the perpetrator had fled before the police arrived.
I want to thank everyone for your help during Lisa’s leave. I especially want to thank Kate and Laura for staffing the office for the three days that I was out of town.
I will discuss the taxes and budget under unfinished business and the council will vote on the two ordinances.”
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported we are now earning .25% interest on our market account.
Code Enforcement: Steve Teaford reported he has been busy with rental and vacant housing inspections.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:
Councilwoman Greer reported The Tree Board has not met since February but is going to meet in July to discuss an educational activity for the September event. Cornerstone will mulch the 4 trees on Ambridge. We need to advertise for a new Grounds Maintenance person. Some of the trees replaced by LG&E on Westport Road have died. She talked to Rick Grismer from LG&E and told him they need to be replaced with something hardier.
Newsletter – Councilwoman Myers: Councilwoman Myers reported an issue of The Windy Hills Breeze was sent on May 14th. Only about half were opened. Two additional info e-mails were sent – a waste schedule holiday change and a food truck reminder.
The June print issue is in process. The deadline will be next Wednesday, June 16th at noon. That will be a hard deadline and it will be greatly appreciated if articles can be submitted earlier. In order to improve our newsletter appearance and give a KCTC design student an opportunity, we will be utilizing the services of Kyle Shook. Kyle will prepare the issue to be print-ready, then it will be sent to Minuteman Press for printing and mailing. This change should not impact our newsletter costs substantially and we hope will create a better product. Our arrangement with Kyle is a one-issue commitment at this point.
Thinking ahead – We rely on a print newsletter to publicize our annual 4th of July event. With the change of date this year, our regular newsletter schedule would get the September issue into homes the day before the Fall Festival. In light of that, I propose that we move our publishing schedule to very early September BEFORE OUR COUNCIL MEETING, to get the issue in homes no later than 2 weeks before the event. Our deadline for articles would then need to be Wednesday, September 1st at noon.
With that change, I suggest that we plan 1 Breeze issue if needed in late July so our schedule would be:
June 16th deadline for the print issue to be in homes is around June 26th
July 28th deadline for Breeze to be sent by July 30th
Sept 1 deadline for the print issue to be in homes by September 11th.
Fall Festival Report: The festival will be held on September 25th at Sojourn Church. It will be an Arbor Day event featuring the “Moon Dogs”, great food, and Heywood Dairy
Community Caring/Health & Fitness/Welcome to Windy Hills – Councilwoman Spencer:
Councilwoman Spencer reported the following items:
- “Welcome to Windy Hills – We had 3 new residents in May.
- Community Caring – No report
- Windy Hills Green Amenities – The Waters family was in town from Florida and we met regarding their purchase of a memorial bench with a plaque naming their parents who were long-time residents of Windy Hills. They understand they will be paying for the bench itself and for all materials and labor to install it.
Public Works – Councilman Blue:
Councilman Blue reported:
- Old Stone wall is repaired.
- Will try to put another hidden entrance sign and possibly a mirror at the entrance of Old Stone Road.
- Working on the sinkhole on Copperfield Road.
- Working on getting a shredder for the September Festival.
- Will need to place an ad in the Courier for bids for snow removal.
- The bridge is overgrown again.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported about the Food Truck turnout in May. Everyone really liked the Lobster Truck.
UNFINISHED BUSINESS:
Ordinance No. 1, Series 2021/2022 – Ad Valorem Taxes – 2nd Reading
Councilwoman Rademaker made a motion to have the 2nd reading of the Ordinance and was seconded by Councilwoman Trachtenberg. A roll call vote was held, and the motion passed unanimously. Mayor Davis read Ordinance No. 1 into the record.
Ordinance No. 2, Series 2021/2022 Budget – 2nd Reading
A roll call vote was held, and the motion passed unanimously. Mayor Davis read Ordinance No. 2 into the record.
NEW BUSINESS:
ATTORNEYS COMMENTS: Attorney Dave Spenard responded to the following issues: drainage, American Recovery Act, and following up with LG&E on trees.
Comments/Questions to the Council as a Whole:
Cherie Baird and Stacie Farris both residents of Windsong Way asked about the drainage problem on their street. The Mayor assured them the City Engineer’s plan includes Windsong Way.
Councilwoman Greer moved to adjourn the meeting at 8:28 P.M., seconded by Councilwoman Trachtenberg and the motion passed unanimously.
_______ __________________ _______________________
Helen M Davis, Mayor | Lisa Kraft, City Clerk |
- Published in 2021 Council Meeting Minutes, CouncilMinutes
Agenda August 9, 2021
C I T Y O F W I N D Y H I L L S
A G E N D A
COUNCIL MEETING
DATE: MONDAY, AUGUST 9, 2021
TIME: 7:00 P. M.
LOCATION: SOJOURN COMMUNITY CHURCH
2501 RUDY LANE
AGENDA: ROLL CALL
MINUTES OF COUNCIL MEETING (7/12/21)
FINANCIAL REPORTS
APPROVAL OF BILLS (Totaling $12,631.10)
RESIDENTS’ COMMENTS/CONCERNS
MAYOR’S REPORT
COMMITTEE REPORTS
Finance – Councilwoman Rademaker
Code Enforcement – Steve Teaford
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer
Newsletter/Windy Hills Breeze – Councilwoman Myers
Community Caring/Welcome to Windy Hills – Councilwoman Spencer
Public Works – Councilman Blue
Ordinances/Community Standards – Councilwoman Trachtenberg
UNFINISHED BUSINESS:
- Other
NEW BUSINESS:
- Vote on Grounds Maintenance bids
ATTORNEY COMMENTS:
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE:
ADJOURN
HELEN M. DAVIS, MAYOR
- Published in Agendas 2021