Minutes, January 14, 2019
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
January 14, 2019
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
| MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
| Helen M. Davis | Bruce Blue | Sandy Moore |
| Kate Greer | Jim Hodge | |
| Marcia Myers | Steve Teaford | |
| Marianne Rademaker | ||
| Suzanne Spencer | ||
| Laura Trachtenberg |
MINUTES:
Councilwoman Greer moved to approve the minutes of the December 10, 2018 Council meeting; seconded by Councilwoman Trachtenberg and approved unanimously.
Councilwoman Trachtenberg moved to approve the minutes of the December 31, 2018 Special Council Meeting; seconded by Councilman Blue and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for December, 2018 were moved for approval by Councilwoman Rademaker, seconded by Councilman Blue, and approved unanimously.
Councilwoman Greer moved to approve the December bills, totaling $68,968.97 that was seconded by Councilwoman Trachtenberg. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: None
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported that she will be reviewing the budget in preparation of the 2019/2020 budget. She stated that one goal is to streamline the budget categories. Councilwoman Rademaker made a motion that all expenditures over $50 must have prior written approval from the Mayor or a designee. Forms to document such expenditures will be provided. Her motion was seconded by Councilwoman Greer and passed unanimously.
Code Enforcement: Steve Teaford, the City’s Code Enforcement Officer, reported that the house at 4320 Rudy Lane appears to be vacant. Some of the windows are broken. He will try to reach the owner to get the property brought up to code.
Community Caring/Health & Fitness/Welcome to Windy Hills: There were 4 new residents. Councilwoman Spencer reported she may plan a meet and great for the new residents. She also stated that the Aging in Place Committee will meet to update the materials in the Aging in Place binders to distribute at a later date.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer: Councilwoman Greer reported Mayor Davis had met with Mike Hayman to evaluate the trees on the Green. She stated they will be adding a new Zelkova as well as a tree at Westport & Foeburn entrance to replace a dead one. She stated the next newsletter deadline will be February 22.
Public Works: Councilman Blue thanked Councilman Phillips, Councilman Skelton and Code Enforcement Officer, Steve Teaford for all their help in setting up his job as the chair of Public Works.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported that the focus has been on Rental Houses and that the Community Standards Committee will be meeting to discuss their purpose and moving forward.
UNFINISHED BUSINESS:
Recycling Update – Councilwoman Myers: Councilwoman Myers presented a timeline for the Waste Services Contract process.
Tree Board Members: The two new tree board members appointed are: Jim Ising and Erin Morris. Councilwoman Greer made a motion to appoint these new members as per Memorandum of Agreement #1, Series 2018/2019 and was seconded by Councilwoman Trachtenberg. The motion passed unanimously.
Community Standards Members: Councilwoman Trachtenberg stated the Community Members appointed to this Committee are: David Volmer, Martha Davis, Steve Miller, Kate Greer, Martha Davis, Attorney Jim Hodge, and Code Enforcement Officer, Steve Teaford. Councilwoman Trachtenberg made a motion to approve Memorandum of Agreement #2, Series 2018/2019 to appoint these members. The motion was seconded by Councilwoman Rademaker and approved unanimously.
NEW BUSINESS:
Ordinance 6, Series 2018/2019 – regarding Driveway Regulations: Councilwoman Greer made a motion to have the Ordinance read into record and was seconded by Councilwoman Tractenberg. The motion was approve unanimously. Attorney Hodge read the summary, first reading into record. No further action taken.
Other: Code Enforcement Officer, Steve Teaford, stated the cleanup at Pin Oak has been accomplished. The Original fee was $1,150, but will impose only $200 of the fee if paid by the next meeting of February 11, 2019. The balance of the penalty of $950 will be suspended for 2 years on the condition the property is kept clean and after which the penalty will expire. Attorney Hodge will send a letter stating this to the homeowner.
ATTORNEY’S REPORT: No report.
MAYOR’S REPORT: Mayor Davis thanked everyone for coming and invited all to attend the Caucus meetings. She stated she welcomes and encourages input. Her report is summarized below:
- She talked to all Council Members regarding their role in the City and assigned the Committee Chairs – Marianne Rademaker – Mayor Pro tem, Finance , and Ice Cream Social Chair; Suzanne Spencer – Community Caring and “Buff and Fluff”; Kate Greer – Newsletter and City Maintenance including the Green, Tree Board Liaison; Bruce Blue – Public Works; Laura Trachtenberg – Ordinances and Community Standards Committee; Marcia Myers – July 4th Celebration, Newsletter Assistant, and will work on new communication avenues for the City including Facebook, etc.
- Recycling – Marcia and Bruce open forums
- Green Update – Met with Mike Hayman and Jim Ising to review the Green. Mike Hayman will remain as the Green Consultant and identified some trees that need care. He will work with Adam Volgelsang to take care of this. A water maple is dying and needs to be removed. Three trees will be planted – all on the original design.
- She will be handling Public Safety and working directly with Graymoor/Devondale. There was 8.2 hours of house watch, and motorist assistance and the rest of the time was devoted to radar and traffic control – resulting in 1 citation on Ambridge and 5 warnings on Rudy and Ambridge. We will be enforcing the overnight parking ordinance effective February 1 after notifying the residents.
- City hall hours are 10:00 am – 2:00 pm Monday through Friday. The hours will be posted on the office door and the City website. Marianne Rademaker has agreed to serve as Mayor Pro tem and has a key to the building and office.
- Ordinance Update – The City hired Mark Madison as consulting engineer who will be consulting on various ordinances including driveways, encroachment, etc. Community Standards Committee – City voted to create this committee to review and address our community standards. Marianne Rademaker and Kate Greer will serve for a 1 year carryover from the previous year’s committee. There will also be 4 Windy Hills residents on the committee.
- Chelsea Road – Surveying has been conducted at the property at 4417 Westport Rd – a cornfield at the end of Chelsea Rd. She is sending a letter to the property owner and residents asking for their help in monitoring the proposed development.
Comments/Questions to the Council as a Whole: None.
Councilwoman Rademaker moved to adjourn the meeting at 7:37 P.M., seconded by Councilwoman Myers and the motion passed unanimously.
_______ __________________ _______________________
| Helen M Davis, Mayor | Sandy Moore, City Clerk |
