CITY OF WINDY HILLS

Minutes of Regular Council Meeting

September 10, 2018

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the August 13, 2018 Council meeting; seconded by Councilman Skelton and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for August, 2018 were moved for approval by Councilwoman Rademaker, and seconded by Councilman Phillips and approved unanimously.

Councilwoman  Davis moved to approve the August bills, totaling $44,276.34 and was seconded by Councilwoman Skelton.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident, Tish Moore addressed the Council and asked for them to continue to support/offer recycling in the City.

COMMITTEE REPORTS:

Finance/Ordinances:  No report.

Code Enforcement:  Councilman Phillips asked Mr. Teaford to highlight some of the “hot spots” in the City.  He reported the #9 Pin Oak was an area he is working on – junk issue.  Another area he is working on is 4326 Rudy Lane – abandoned cars issue.  He also stated there are two rentals that failed inspection that he is working on getting cleared up.

Community Caring/Health & Fitness/Welcome to Windy Hills:   Councilwoman Spencer reported that there are 9 new residents.  She stated that she and Suzanne Ronniger will have signup sheets and handing out information at the Ice Cream Social regarding a Tai Chi program.

Community Events/Newsletter/Tree Board:   Councilwoman Greer stated the next newsletter deadline will be November 11.  The  delayed Arbor Day celebration will be included with the Ice Cream Social on September 23.  Also included at the Ice Cream Social will be records shredding and information regarding Tai Chi.  Glow on the Green will be held on November 25.  She also reported the Tree Board has developed their 2018/2019 work plan.

Public Works:  Councilman Phillips reported the wash out on Brownsboro Road by Coach Gate has been cleaned up.  He also stated a resident called about his house flooding on Rudy Lane and asked what the City could do.  After some research, Councilman Phillips told the resident his house is in the flood plain and would be his responsibility.  He also reported a tree at Rudy and Foeburn was trimmed and is waiting to meet with Metro regarding the intersection at Rudy and Ambridge.

Police Liaison/Real Estate Signs:  Councilwoman Rademaker read the report she had previously distributed.  She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 114.2 hours. 1.0 hour of radar time was spent on Ambridge.  Rudy Lane received about 19.0 hours of radar time, resulting in four citations and four warnings.  An abandoned car with expired tags was towed on Ambridge. House watches were in effect on Highfield, Chelsea, Tottenham and Grassy Fork.  Parking citations were given on Highfield, Tottenham (2) and Ambridge.  Warnings were issued on Bonfire, Clerkenwell, Taxham Ct., and Windhurst.  A complaint about parking on Ambridge proved to be unfounded.  A suspicious vehicle was stopped at Sojourn Church with juveniles with a small amount of marijuana…parents were called.  An intoxicated person was found in a car parked on Rudy Lane….parents were called.  A missing 15 year old was located hiding in a closet on Foeburn.  Two suspicious persons walking around on Tottenham were checked.  They also had three business checks at Brownsboro Center and an unfounded burglar alarm on Brownsboro Rd.

Windy Hills Green/City Beautification:  Councilman Skelton reported Brownsboro Lawn Care replaced the four dead bushes at the Wexford Place entrance and he has also cleaned up the entrance at Foeburn and Westport Rd., with the exception of one fence pole with utilities connected to it.  That will be completed in the near future.

UNFINISHED BUSINESS:

Recycling Update:  Councilman Phillips reported that there seems to be a great interest in recycling from the participation that has been observed

Communications Service Franchise Ordinance, Ord #2, Series 2018-2019:  Councilwoman Greer made a motion for Attorney Hodge to have the first reading of Ord. #2, Series 2018-2019.  Her motion was seconded by Councilwoman Davis and passed unanimously.  Attorney Hodge proceeded with the first reading summary of Ordinance #2, Series 2018-2019.  No further action needed.

Code Enforcement Board Participation:  Attorney Hodge reported that the Council has proposed for Windy Hills to join local enforcement instead of taking cases to Circuit Court.  He stated Graymoor/Devondale has to approve our City joining this group.  Their meetings are held on the 3rd Tuesday of the month at 6:30.  Councilwoman Davis plans to attend this month along with Code Enforcement Officer Steve Teaford and possibly Attorney Hodge if he can make it.

Code of Ordinance Codification update from American Legal Publishing Corp.:  Clerk Moore stated that the draft Code of Ordinances Codification has been received.  Mayor Ising had passed out a time line of what will take place and in what order.  It appears the Codification is on schedule and will be completed soon.

NEW BUSINESS:

Revised Rental Ordinance #1, Series 2018-2019, first reading:  Attorney Hodge stated that the revision of the Ordinance is to add regulations for short term rentals, such as Air B and B.  Councilwoman made a motion to have the first reading and was seconded by Councilwoman Davis.  The motion was approved unanimously.  Attorney Hodge proceeded to read the summary of Ordinance #1, Series 2018-2019 into record.  No further action necessary.

Election 2018:  Mayor Ising stated that candidates will have the opportunity to expand their bio’s and have them published on the City’s web page.  The dead line for these bio’s is October 15, 2018.

ATTORNEY’S REPORT:  No report.

MAYOR’S REPORT:  Mayor Ising stated that there will be a program put on by KLC and JCLC for newly elected officials and encouraged all that are elected to attend one of these sessions.

Comments/Questions to the Council as a Whole:  Mike Luebeach, a resident, recommended that the Coach Gate residents be given a large rolling can for recycling.  Most of the residents are elderly and  that would be helpful for them.

Councilwoman Greer moved to adjourn the meeting at 7:48 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

August 13, 2018

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the June 11, 2018 Council meeting; seconded by Councilman Skelton and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for July, 2018 were moved for approval by Councilwoman Rademaker, and seconded by Councilwoman Davis and approved unanimously.

Councilman  Skelton moved to approve the July bills, totaling $39,694.82 and was seconded by Councilwoman Spencer.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident, Terry Breland thanked the Council for implementing the recycle program.  Resident, Charlie Redmon also thanked the Council for starting a recycle program.  John Roberts, a resident, thanked the Council for the sidewalks that were added years ago.  He would like to suggest adding a few more benches, maybe along Hubbards Lane or on Rudy Lane, closer to Hubbards Lane.

COMMITTEE REPORTS:

Finance/Ordinances:  No report.

Code Enforcement:  Steve Teaford reported that there are 47 rentals in the City and he is working with our attorney, Jim Hodge on a revised rental ordinance to include short term rentals.

Community Caring/Health & Fitness/Welcome to Windy Hills:   Councilwoman Spencer reported that there are 10 new residents.  She stated that she and Suzanne Ronniger will have signup sheets and handing out information at the Ice Cream Social regarding to a Tai Chi program.

Community Events/Newsletter/Tree Board:   Councilwoman Greer stated the newsletter deadline will be August 17.  She also pointed out that there will be space for all the candidates to have a 75 word bio in the newsletter.  The Ice Cream Social will be on September 23 with multiple events taking place.  There will be Ice Cream, document shredding, the delayed Arbor Day celebration, and recycling information all on September 23.  She also reported that the Tree Board will be meeting later in August.

Public Works:  Councilman Phillips reported the paving will begin the week of August 20. He reported there is a sink hole on Brownsboro and he is reporting it to get it taken care of.  He also stated he is meeting with a Metro official to determine what can be done to improve the markings at the intersection of Rudy Lane and Ambridge Dr.

Police Liaison/Real Estate Signs:  Councilwoman Rademaker read the report she had previously distributed.  She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 102.21 hours. 3.0 hours of radar time was spent on Ambridge, resulting in two citations and five warnings.  Rudy Lane received about 17.0 hours of radar time, resulting in one warning.  There was also a warning issued on Windy Way.  25 minutes of radar time at Brownsboro and Coach Gate, resulting in two citations.  A driver at Westport and Ambridge was warned about texting while driving and there was a traffic violation at Bentwood and Rudy.  House watches were in effect on Highfield, Kingslook, and Copperfield.  Parking citations were given on Clerkenwell and Tottenham/Windhurst and a warning on Highfield.  The department dealt with a malfunctioning burglar alarm on Indian Ridge, an accident at Brownsboro/Antrim, and did business checks at the Brownsboro Center.  A yard sale caused traffic problems on Rudy, and someone hit a tree on Ambridge.  There were numerous suspicious vehicles reported, none of which amounted to any real problems.   Councilwoman Rademaker would like to recommend to Graymoor/Devondale to have them run radar for 10 hours on Rudy Lane and 10 hour on Ambridge.

Windy Hills Green/City Beautification:  Councilman Skelton reported that the tree and bushes on Jonlyn Court have been removed and the stump has been ground up.  All of this has been replaced with gravel.  He also stated that he will have the City’s landscaper/maintenance keeper to remove the fencing and trim the bushes at Foeburn Lane and Westport Road.

UNFINISHED BUSINESS:

Code Enforcement Board participation:  Attorney Hodge stated that a group from Windy Hills needs to attend the next meeting at Graymoor/Devondale and ask to be included in the Code Enforcement Board.  Mayor Ising will contact the Mayor of Graymoor/Devondale to discuss further.

Recycling Update:  Mayor Ising reported that he has received many comments from residents.  Councilman Skelton made a motion to award a Good Neighbor Award to the Recycling Team and was seconded by Councilwoman Davis.  The motion passed unanimously.  Mayor Ising read the Good Neighbor Award and stated they had presented it to the group because one person had to leave early.  It was brought to the Council’s attention that one name had been left off the list of participants and the Mayor stated that Charles Redman would be added to the award.  Discussion ensued regarding how to determine what residents want in relation to recycling…once a week pickup and once a week trash pickup; twice a week trash pickup and once a week recycling, etc.  It was suggested that the Council use “Survey Monkey” to have residents express their opinions.  The subject will be further discussed at the September caucus meeting.

Communications Service Franchise Ordinance, Ord #2, Series 2018-2019:  Attorney Hodge reported that he will have a summary of the Ordinance for 1st reading for the September meeting.  He will invite Attorney Linda Ain to the caucus meeting to further explain the Ordinance.

NEW BUSINESS: 

Donation to Healing Place:  Councilwoman Spencer made a motion to donate $1,250 to the Healing Place and was seconded by Councilwoman Rademaker.  Councilwoman Davis explained that while she likes the Healing Place and the work they do, she is not in favor of donating to them.  She stated that if the City decides to move forward with recycling, it will cost the City an additional $16,000 for weekly collection.  Councilwoman Spencer stated the money for the donations was already budgeted.  Councilman Skelton stated that the City has enough money to do both.  The motion passed with the following 4-2 votes:

ATTORNEY’S REPORT:  Attorney Hodge reported that he had to refer a rental property client to another attorney due to a conflict of interest.  He also reported that he left a message for the lowest paving bidder who had questioned why the bid was awarded to the middle bidder.

MAYOR’S REPORT:  Mayor Ising thanked Councilman Phillips setting up the storm cleanup.

Comments/Questions to the Council as a Whole:  Charles Redman addressed the Council and stated that if the City decided to do once a week trash pickup and once a week recycle, the City would save money.  He also stated that he disagreed with the City giving tax dollars to charity.  He believes that the resident should receive something in return…paying less for trash/recycle but should get more or like lower taxes, bigger tax discount, etc.  Councilwoman Spencer stated that there is a huge addiction problem and it does affect Windy Hills.  She further stated that the Healing Place needs the donations.  Councilman Skelton pointed out that Windy Hills has the lowest taxes of all Satellite Cities.

Kim Greenrose addressed the Council stating that the fence at Victoria Place had not been painted.  Councilman Phillips stated he will check into it.  She also asked what the process was for paving streets, as she thought Victoria Place needs to be re-paved.

Councilwoman Greer moved to adjourn the meeting at 8:05 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

July 9, 2018

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the June 11, 2018 Council meeting; seconded by Councilwoman Davis and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for June, 2018 were moved for approval by Councilwoman Davis, and seconded by Councilman Skelton and approved unanimously.

Councilman  Phillips moved to approve the June bills, totaling $55,570.45 and was seconded by Councilwoman Davis.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident, Jodie Mudd thanked the Council for deciding to have a trial of Recycling for all residents in the City.  He asked when will it begin, if there will be larger recycling bins since it will be going from once a week to every other week and if a person already subscribes, will Waste Management automatically discontinue the billing.

Douglas Scott from The Healing Place addressed the Council, thanking them for their past donation and gave a funding need update.  He stated there is always a great need.

COMMITTEE REPORTS:

Finance/Ordinances:  Councilwoman Davis reported that after some research she has located two rental homes and a few other possible rentals.  She has passed the information on to Steve Teaford.  She thanked the City officials and staff for keeping city expenses to a minimum as it appears the City will end the 2017-2018 fiscal year with a surplus.  She will have an exact number in October after receiving the auditor’s report.

Code Enforcement:  Steve Teaford stated he will be meeting with Jim Hodge to review the revised Rental Ordinance and to tweak the Encroachment Ordinance.

Community Caring/Health & Fitness/Welcome to Windy Hills:   Councilwoman Spencer reported that there are 4 new residents.  She stated that she and Suzanne Ronniger created and handed out informational material dealing with Opioid and other addictive substances at the 4th of July Picnic.  She also stated that she is meeting with Jodie Mudd and Paula Barmore regarding Tai Chi routines on the Green.  She reported that she is working on two plaques on the Green.

Community Events/Newsletter/Tree Board:   Councilwoman Greer congratulated everyone for a successful 4th of July Picnic and Parade and thanked everyone for all the work they put in.  She stated the Tree Board will meet in August.  The next newsletter deadline is August 18 and will need all candidate’s bios by then (limiting the bios to 75 words).

Public Works:  Councilman Phillips reported the Council held the paving bid opening on Friday, July 6, receiving three bids.  See below for further details.  He also reported that he hired Adam Vogelsang to clean up the storm debris.

Police Liaison/Real Estate Signs:  Councilwoman Rademaker read the report she had previously distributed.  She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 102.35 hours. 1.13 hours of radar time was spent on Ambridge, resulting in one warning.  Rudy Lane received about 21.14 hours of radar time six warnings.  House watches were in effect on Highfield, Kingslook, and Copperfield.  Parking warnings were given on Indian Ridge and Kinglan and a citation was issued on Copperfield.  Extra patrols were done on Copperfield and Jonlyn Court, a suspicious white van was reported on Indian Ridge and a homeowner set off an alarm on Two Springs.  An investigation was done on East Gate concerning a parking ticket.  Two suspicious persons were reported on the Green – turned out to be nothing and a possible homeless camp was investigated at 2501 Brownsboro Rd.

Windy Hills Green/City Beautification:  Mayor Ising stated how beautiful the flowers at the Rudy Lane signature entrance are.

UNFINISHED BUSINESS:

Recycling Update:  Councilman Phillips reported that he will call Waste Management to get the most recent update.

Telecommunication Franchises:  Attorney Hodge reported that Metro is reconsidering their initial decision and he is waiting to see what that decision is.

Independence Day Celebration Results:  Councilwoman Greer stated the Picnic was a huge success even with the hot weather.  She reported that the caterer did an excellent job and most preferred this caterer over the last one.  Everyone also like the new ice cream flavors that Haywood’s Dairy added this year – Bourbon and Run Raisin.  Kate also stated that this year she added a rented tent to supply some shade.  Next year they will shorten the length of the event and have more tables inside.  She again thanked everyone for all their help.

Code Enforcement Board Participation:  Attorney Hodge reported that our petition has been made to Graymoor/Devondale and he is currently waiting on their decision for us to join this Board.

NEW BUSINESS: 

Community Standards Committee – Municipal Order:  Resolution No 1, Series 2018-2019 – to set up a Community Standards Committee.  Councilwoman Greer made a motion to approve Municipal Order and was seconded by Councilwoman Davis.  The motion passed with a unanimous vote.

Road Paving Bids:  Councilman Phillips reported that he and Code Enforcement Officer opened the three bids received on Friday, July 6 at 10:00.  There were no representatives present from the bidding companies.  Hall Construction was the highest bidder at $43,158, Libs Paving was next bidder at $39,520, and Mac Construction was lowest at $38,733.  After some discussion, Councilwoman Rademaker made a motion to award the paving bid to Libs paving due to the favorable experience the City has had with them in the past and the bid being just $787 over the lowest bidder.  Her motion was seconded by Councilwoman Spencer and approved with a split vote as follows:

ATTORNEY’S REPORT:  No report.

MAYOR’S REPORT:  Mayor Ising thanked Councilman Phillips for being Mayor Pro tem in his absence on vacation.

Comments/Questions to the Council as a Whole:  None

Councilwoman Greer moved to adjourn the meeting at 7:54 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

June 11, 2018

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the May 14, 2018 Council meeting; seconded by Councilman Phillips and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for May, 2018 were moved for approval by Councilman Skelton, and seconded by Councilwoman Spencer and approved unanimously.

Councilwoman  Rademaker moved to approve the May bills, totaling $38,751.79 and was seconded by Councilwoman Davis.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident, Marty Hoehler, introduced himself and stated he will be running for Windy Hills City Council in the upcoming November elections.

COMMITTEE REPORTS:

Finance/Ordinances:  Councilwoman Davis stated she will address the Tax and Budget Ordinances later in the meeting.

Code Enforcement:  Steve Teaford stated the Rental and unlicensed vehicles Ordinances will have to be re-designed to include Air B&B properties and more stringent rules for unlicensed vehicles.  He also sent an email with the addresses that need to be grandfathered in to the parking pad Ordinance/Resolution.

Community Caring/Health & Fitness/Welcome to Windy Hills:   Councilwoman Spencer reported that there are 12 new residents.  She stated that the Community Caring Team will have a hand out at the 4th of July Picnic.

Community Events/Newsletter/Tree Board:   Councilwoman Greer reported that Arbor Day has been rescheduled to be held at the Ice Cream Social on September 23.  She made a motion to appoint Bruce Blue and Scott Breland to the Tree Board.  Her motion was seconded by Councilwoman Rademaker and passed unanimously.  She also stated that the Tree Board sent out letters to the residents on Clerkenwell offering new trees, but had no response.  The Tree Board will use the money for those trees to replace damaged or dying trees on Ambridge.  A tree has died on Indian Ridge and Plant Kingdom will replace it at cost.  The next tree board meeting will be on August 23.  The next newsletter deadline is August 18.

Public Works:  Councilman Phillips reported the dead dogwood tree on the Green has been removed.  He also reported that advertisement for paving bids will be placed in the Courier Journal.

Police Liaison/Real Estate Signs:  Councilwoman Rademaker read the report she had previously distributed.  She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 109.22 hours. 95 minutes of radar time was spent on Ambridge, resulting in three warnings.  Rudy Lane received about 17 hours of radar time, resulting in two citations and two warnings.  There was an additional forty minutes of radar time that was not identified.  Additional citations were issued at Brownsboro and Hubbards and Westport and Ambridge.  There was one house on house watch.  Suspicious persons were reported on Windygo Ct. and Windhurst.  Investigations were done on Ambridge and Foeburm.  There was a hit and run on Clerkenwell with minor damage.  Included in the report were 15 City Ordinance citations – no location as well as a citation on Tottenham.  There was a note that the police department was using a new reporting method and fewer activities were reported at first.

Windy Hills Green/City Beautification:  No report.

UNFINISHED BUSINESS:

Recycling Update:  Councilman Phillips reported that Waste Management will be ordering tubs for everyone and it may be an August start date.

First Reading of Ordinance 4, Series 2017/2018 Ad Valorem Taxes for 2018:  Councilwoman Rademaker made a motion to have Ordinance 4, Series 2017/2018 regarding the Ad Valorem Taxes for 2018 read into record.  Councilwoman Spencer seconded the motion and it passed unanimously.  Attorney Hodge read the summary of  Ord 4, Series 2017/2018.  Councilman Phillips made a motion to approve Ordinance 4, Series 2017/2018 and was seconded by Councilwoman Davis.  The motion passed by a roll call vote as follows.

First Reading of Ordinance 5, Series 2017/2018 Budget for 2018:  Councilwoman Greer made a motion to have Ordinance 5, Series 2017/2018 regarding the 2018 Budget read into record.  Councilwoman Rademaker seconded the motion and it passed unanimously.  Attorney Hodge read the summary of Ordinance 5, Series 2017/2018 into record.  Councilwoman Rademaker made a motion to approve Ordinance 5, Series 2017/2018 and was seconded by Councilwoman Davis.  The motion passed by a roll call vote as follows.

Telecommunication Franchises:  Attorney Hodge stated there will be a meeting with the Jefferson County Cable Commission for further action.

Ordinance Codification Update:  Clerk Moore stated that she had a meeting with Pam Howarah with the State Libraries and Archives.  They filed a report that was due.  Ms. Howarah stated that everything seemed to be on schedule.  Mrs. Moore stated that once this project is completed it will allow anyone to research all of the City’s Ordinances on line and in a very organized way.

Other:  Jonlyn Court – Councilman Skelton made a motion to hire Adam with Brownsboro Lawn Care for a price of not greater than $1,500 depending on the approval of the majority of the residents on that street to remove and relocate all the plantings (except the tree), remove the tree, and place gravel on the island after all is removed.  The motion was seconded by Councilwoman Davis.  After a long discussion Councilwoman Rademaker called the question and was seconded by Councilman Phillips and passed unanimously.  The original motion passed with a vote of 5 Ayes and one abstaining – Councilman Phillips.

NEW BUSINESS: 

Independence Day Celebration:  Councilwoman Greer reported that the City has hired a new caterer for the same price.  There will be no soft drinks provided, but tea and lemonade will be included.  The parade will start a little later with Uncle Sam driving his red Corvette after handing out flags and a copy of the Constitution.  Rain will not cancel, as the new caterer will provide tents if needed.

Code Enforcement Board Participation:  Attorney Hodge stated that everything has been filed for us to participate in the Suburban Code Enforcement Board.  He is waiting for the Council from Graymoor/Devondale to approve our participation in this Board.

ATTORNEY’S REPORT:  Attorney Hodge reported that the impound property is full and due to that, Metro would be slow in moving disabled cars to the impound lot.

MAYOR’S REPORT:  Mayor Ising commented on the article he had distributed regarding local governance in regards to the Drug Crisis.  He also stated that the filing of papers to run for local office is August 14 at 4:00 pm at 710 W. Ormsby.  There is a $50 filing fee.  He also reminded all that their Bios for the newsletter would be due to Councilwoman Greer by August 18.  He reported that he attended the Tree Board meeting and stated they are doing a good job with Councilwoman Greer representing the City.  He has asked Councilman Phillips to be Mayor pro-tem while he is on vacation.  He also reported that Brownsboro Hardware will be celebrating their 20th Anniversary and he will be presenting a proclamation from the City to Jim Lehrer.

Comments/Questions to the Council as a Whole:  A new resident from Victoria Place asked if she could approach her neighbors about keeping up their newspaper boxes or remove them.  She said they are in need of repair.  She also reported that the fence into Victoria Place is in need of painting/repair.

Councilwoman Rademaker moved to adjourn the meeting at 7:59 P.M., seconded by Councilwoman Greer and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

May 14, 2018

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the April 9, 2018 Council meeting; seconded by Councilman Phillips and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for April, 2018 were moved for approval by Councilman Skelton, and seconded by Councilwoman Rademaker and approved unanimously.

Councilwoman  Davis moved to approve the April bills, totaling $142,378.40($100,000 of which was for a CD) and was seconded by Councilwoman Spencer.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  None

COMMITTEE REPORTS:

Finance/Ordinances:  Councilwoman Davis stated she will address the Budget details later in the meeting.

Code Enforcement:  Steve Teaford stated he will have a discussion with the City Attorney, Jim Hodge regarding Air B&B within the City.  He had no other updates to his report that was discussed at the Working Meeting.

Community Caring/Health & Fitness/Welcome to Windy Hills:   Councilwoman Spencer reported that there are 5 new residents.  She also reported that there is one new plaque and will need to talk with Mike Hayman as to what kind of tree will be planted.  She stated that she is working with Paula Barmore, from Anoosh Nosh on a possible Health and Fitness Event relating to Tai Chi on the Green as well as a possible art show.  She had nothing to report on Community Caring.

Community Events/Newsletter/Tree Board:   Councilwoman Greer reported that Arbor Day was postponed due to the weather and has been rescheduled to be held at the Ice Cream Social.  She also stated there will be a Tree Board meeting on June 7.  She reported the City Wide Yard Sale will be held on the following Saturday, May 19 and asked the City Clerk to send out a blast email to inform the residents that each participant will be responsible for placing balloons to direct to their house for the sale.

Public Works:  Councilman Phillips reported he will discuss paving later during the meeting.

Police Liaison/Real Estate Signs:  Councilwoman Rademaker read the report she had previously distributed.  She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 112 hours. About 3 hours of radar time was spent on Ambridge, resulting in one citation and three warnings.  Rudy Lane received about 19.5 hours of radar time, resulting in five citations and eight warnings.  An additional citation was issued at Brownsboro and Antrim for an expired license plate..  Thirteen  parking citations were issued on Windsong, Windhurst, Chesham, Wicklow, Kitty Hawk, and Deerfield.  Four of them were for $15, seven were for $25 and two were for $50.  House watches include:  Indian Ridge, Highfield, Kingslook and Tottenham.  Two suspicious persons were reported, but were solicitors.  Two suspicious vehicles were also reported, but not found by police.  There was also a medical alert caused by a faulty device.

Windy Hills Green/City Beautification:  No report.

UNFINISHED BUSINESS:

Telecommunication Franchises:  Attorney Hodge stated that Metro is close to a resolution on this issue and we will wait to see what action they take

Recycling Update:  Councilman Phillips had passed around a Wall Street Journal article noting that right now there is not a big payoff for recycled materials and they end up in the dump.  Councilwoman Greer made a motion for the City to set up biweekly recycling for the entire City for a three month trial period.  The motion was seconded by Councilwoman Davis.  Councilman Phillips asked what parameters would be used to determine if the City would continue after the 3 month trial.  No one gave out specific parameters.  The motion passed with 5 Ayes and one No vote (Councilman Phillips).  Councilman Phillips will be the person for making the arrangements with Waste Management.

NEW BUSINESS:

First Reading of Ordinance 4, Series 2017/2018 Ad Valorem Taxes for 2018:  Councilwoman Greer made a motion to have Ordinance 4, Series 2017/2018 regarding the Ad Valorem Taxes for 2018 read into record.  Councilman Skelton seconded the motion and it passed unanimously.  City Clerk, Moore, read the summary of Ordinance 4, Series 2017/2018 into record.

First Reading of Ordinance 5, Series 2017/2018 Budget for 2018:  Councilwoman Greer made a motion to have Ordinance 5, Series 2017/2018 regarding the 2018 Budget read into record.  Councilwoman Rademaker seconded the motion and it passed unanimously.  Attorney Hodge read the summary of Ordinance 5, Series 2017/2018 into record.

Repaving 2018:  Councilman Phillips stated that $48,000 is budgeted for repaving.  He reported that the streets scheduled for repaving are in Coach Gate – Creighton Hill, Wellington Place and Chamberlain Hill.

Other:  Councilman Skelton suggested that an email blast be sent out to inform the residents of the recycling decision.

ATTORNEY’S REPORT:  Attorney Hodge reported that the latest COLA for administration is 2.1%.

MAYOR’S REPORT:  Mayor Ising stated he attended the Mayors’ advisory meeting at which the Westport Road traffic was discussed.  He also stated that the VA Hospital is still under consideration, but there is not a lot of hope for any changes.  He reported that Air B&B is big in the South end of town.  He also stated the there are 200 unfilled police positions, 8 new radar machines have been purchased and St. Matthews has a new EMS vehicle.  He reported that he and Councilman Phillips attend the Volunteers of America grand opening and there is a room dedicated to the City of Windy Hills for the donation the City made to them.

Comments/Questions to the Council as a Whole:  Allan Ware asked if anyone knew what the time frame is for the payoff of the new EMS vehicle and would there ever be a reduction or elimination of the tax for the vehicle.

Councilman Phillips moved to adjourn the meeting at 7:48 P.M., seconded by Councilwoman Greer and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

February 12, 2018

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the January 8, 2018 Council meeting; seconded by Councilman Phillips and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for January, 2018 were moved for approval by Councilman Skelton, seconded by Councilwoman Davis and approved unanimously.

Councilwoman  Davis moved to approve the January bills, totaling $37,809.20 and was seconded by Councilman Skelton.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident, Charles Redmon addressed the Council to compliment the City, stating that they enjoy the loop.  He added that he would like to see once a week trash pickup and add recycling instead of twice a week trash pickup.  The Council explained to him the reasons for their decision of not paying for recycling due to the recycling center within the City limits on Hubbards Lane.

COMMITTEE REPORTS:

Finance/Ordinances:  Councilwoman Davis reported that she is working with Code Enforcement Officer, Steve Teaford on the rental properties and overnight parking issues.

Code Enforcement:  Steve Teaford stated he is working with Chief Throneberry on parking issues.

Community Caring/Health & Fitness/Welcome to Windy Hills:   Councilwoman Spencer reported that there are 6 new residents.  She also reported that she will have a Christmas decoration meeting to determine what they will need for next year.  She had nothing to report for Health and Fitness and stated there is one new plaque on order.

Community Events/Newsletter/Tree Board:   Councilwoman Greer stated that the next newsletter deadline is February 23.  She stated the two trees received from Ecotech were planted at Rudy and Regency.  She reported that the Arbor Day celebration will be April 15 with children activities being planned.

Public Works:  Councilman Phillips reported that Rudy II, the bear, will be lighted soon.

Police Liaison/Real Estate Signs:  Councilwoman Rademaker read the report she had previously distributed.  She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 112.0 hours.  11.0 hours were spent on radar which resulted with No citations or warnings on Rudy Lane.  Ambridge received 8.22 hours of radar time resulting in four warnings.  An additional warning was issued at Indian Ridge and Brownsboro Rd.  Parking warnings were given on Indian Ridge and Brookview and a citation issued on Bonfire.  The report included a note from Officer Steve Jesse stating that all parking complaints had been followed up on and that for now the overnight parking situation has been generally cleaned up.  (The Council members disagreed that the overnight parking issues had been cleared up, citing different examples).  Police assisted metro with a trouble run on Deerfied, checked on a suspicious person on Rudy Lane and checked on suspicious vehicles on Ambridge and Kitty Hawk.  All suspicions were unfounded.  There was also a false alarm about an injured person on Pin Oak.  The police did two business checks at Brownsboro Center, traffic control on Rudy Lane and Windsong, and house watches on Indian Ridge, Highfield, Crossgate, and Regency.  An open garage door was noted on Ambridge. A person on Regency requested assistance with a scam artist and there was drug activity reported on Old Stone Lane.

Windy Hills Green/City Beautification:  No Report.

UNFINISHED BUSINESS:

Website Update:  Councilman Skelton stated the Council reviewed the final changes to the new website and will forward the changes to the webmaster.  He is hoping to have the new website up and running within the next week or two.  The Council decided to stay with .com instead of .gov due to the cost of changing.

Encroachment Resolution:  Attorney Hodge, stated that he is working on the revised terms for the Encroachment Resolution and will have it at the March meeting.

Telecommunication Franchise Issues (Charter, Google, AT&T):  Mayor Ising stated that the Jefferson County League of Cities will host a special meeting to discuss Franchise issues.

NEW BUSINESS:

Pay for Council and Mayor beginning 2019:  Councilman Phillips stated the Council needs to decide if there is a need/desire to pay the Council members.  Councilwomen Greer and Spencer stated they are not in favor of the Council being paid.  Councilwoman Rademaker made a motion to pay the Council members $300 per month for a total of $3,600 annually.   The motion was seconded by Councilman Skelton.  After much discussion, Councilman Philips called the question, seconded by Councilwoman Davis. The motion failed by a vote of two Ayes – Councilwoman Rademaker and Councilman Skelton and four Nays – Councilwoman Davis, Councilwoman  Greer, Councilman Phillips, and Councilwoman Spencer.  After more discussion, Councilwoman Davis suggested the Council members be paid $100 per month for a total of $1,200 annually.  Councilwoman Spencer made a motion to have Attorney Hodge read into record the 1st reading of Ordinance No. 3, Series 2017-2018 pertaining to providing compensation for the Elected Officials for the City of Windy Hills.  The motion was seconded by Councilwoman Davis and passed with a vote of four Ayes – Councilwoman Davis, Councilwoman  Greer, Councilman Phillips, and Councilwoman Spencer and two Nays – Councilwoman Rademaker and Councilman Skelton.

Contribution Request from Community Foundation ($5,000):  Councilwoman Spencer made a motion for the City to contribute $2,000 to Light the Way Fund for financial assistance with setting up a Family Drug Treatment Court.  The motion was seconded by Councilman Skelton.  After much discussion, including a suggestion from Councilman Phillips to contribute $500 instead the motion passed with a vote of four Ayes – Councilwoman Davis, Councilwoman Greer, Councilman Skelton, and Councilwoman Spencer.  There were two abstaining – Councilman Phillips and Councilwoman Rademaker.

Contribution Request from Senior Care Experts ($4,500):  Councilman Skelton made a motion for the City to contribute $2,000 to Senior Care Experts and was seconded by Councilwoman Spencer.  The motion passed unanimously.

ATTORNEY’S REPORT:  No Report.

MAYOR’S REPORT:  Mayor Ising reported receiving information regarding the Ohio River Sweep sponsored by MSD.  It will be on June 16 from 9 to noon.  He also stated he has prepared a packet of information for perspective Council members.

COMMents/Questions to the Council as a Whole:  Kent Hall, an unopposed candidate running for Metro Council District 7 to replace Angela Leet, introduced himself to the Council and audience.  He gave an overview of his qualifications.

Councilman Phillips moved to adjourn the meeting at 8:17 P.M., seconded by Councilwoman Greer and the motion passed unanimously.

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