CITY OF WINDY HILLS

Minutes of Special Council Meeting

December 31, 2018

The Council and Officers of the City of Windy Hills met at the Summit Executive Suites, 4350 Brownsboro Rd., Suite 110, Boardroom at 1:00 P.M.  The Courier Journal was notified and a Special Meeting notice was placed at the meeting place.  Mayor Ising called the meeting to order and stated that the sole purpose of the meeting was to vote on Ordinance #4, Series 2018/2019 to establish the position of the City’s Code Enforcement officer.  The second item on the agenda is the swearing in of all the newly elected members and mayor of the City.

ROLL CALL:  The following were present:

Ordinance 4, Series 2018/2019 – Relating to Code Enforcement Officer Position:   Councilwoman Greer made a motion to have the Ordinance read into record and was seconded by Councilwoman Davis.  The motion was approve unanimously.  Attorney Hodge read the Ordinance into record.  Councilman Skelton made a motion to approve Ordinance 4, Series 2018/2019 and was seconded by Councilwoman Rademaker.  The unanimous vote was as follows:

Attorney Hodge had all new and re-elected Council members as well as the new Mayor and the Code Enforcement Officers raise their right hands as he read the oath of office, all of which replied that they will abide by the oath of office.  Those members sworn in are:

Councilwoman Rademaker moved to adjourn the meeting at 1:11 P.M., seconded by Councilwoman Greer and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

December 10, 2018

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

The Mayor introduced individually all the new and current Councilmembers  as well as the new Mayor and congratulated each one for winning the election.  He also thanked Councilman Phillips and Skelton (who did not run for re-election) for their years of work and service to the City.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the November 12, 2018 Council meeting; seconded by Councilwoman Davis and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for November, 2018 were moved for approval by Councilwoman Davis, seconded by Councilman Skelton,and approved unanimously.

Councilwoman  Rademaker moved to approve the November bills, totaling $47,171.90 that was seconded by Councilwoman Greer.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  None

COMMITTEE REPORTS:

Finance/Ordinances:  No report.

Code Enforcement:  Steve Teaford, the City’s Code Enforcement Officer, reported that there have been 47 rental letters mailed and will start the inspection process of the rental properties in March.

Community Caring/Health & Fitness/Welcome to Windy Hills:   There were 4 new residents.  Councilwoman Spencer reported that she spoke with a woman that lives on Victoria and has Christmas decorating experience and has asked her to help in the future with the Windy Hills Christmas decorations.

Community Events/Newsletter/Tree Board:   Councilwoman Greer stated the next newsletter deadline will be February 15.  She reported that there will be two new Tree Board members to replace the two that have been elected to the City’s Council.  These new board members will be approved at the January meeting.

Public Works:  Councilman Phillips reported there was a catch basin sinking on Two Springs that he has reported to MSD.

Police Liaison/Real Estate Signs:  Councilwoman Rademaker reviewed the report from November, 2018.  She stated the Graymoor/Devondale Police patrolled the City over 100 hours.  Eleven hours of radar time was spent on Ambridge, resulting in two citations and six warnings.  Eight hours of radar time was spend on Rudy which resulted in two citations and one warning.  Officers assisted motorists on Kitty Hawk and Ambridge.  Home watches were in effect on Highfield, Indian Ridge, Chelsea and Grassy Fork..  Two parking citations were issued on Clerkenwell.  A suspicious person was reported on Ambridge, but not located by police.  Also reported was a possible identity theft, open fire at a construction site, a shooting, and possible overdose.

Windy Hills Green/City Beautification:  No report.

UNFINISHED BUSINESS:

Annual Audit:  Councilwoman Greer made a motion to accept the corrected Audit for 2017/2018 that was seconded by Councilwoman Davis.  The motion passed unanimously.

Communications Franchise Update – Attorney Hodge stated the City needs to advertise for the bid. 

Code of Ordinance Codification update from American Legal Publishing Corp.:  City Clerk, Sandy Moore, reported that the last two ordinances will be forwarded to American Legal for publishing.

Oath of Office – Monday, December 31, 2018 – 1:00 pm – City Hall:  There will be a Special Meeting notice posted for December 31.

Other:  The Rudy Lane and Ambridge intersection has been approved by Metro  and Safe-T-Co will be doing the work to install flexible yellow posts and move the sign.

NEW BUSINESS:

Ordinance 3, Series 2018/2019 – Repeal of Ordinances – 2nd Reading:   Councilwoman Greer made a motion to have the Ordinance read into record and was seconded by Councilman Skelton.  The motion was approve unanimously.  Attorney Hodge read the Ordinance into record.  The unanimous vote was as follows:

Ordinance 4, Series 2018/2019 – Relating to Code Enforcement Officer Position – 1st reading:  Councilwoman Greer made a motion to have the Ordinance read into record and was seconded by Councilman Skelton.  The motion passed unanimously.  Attorney Hodge read Ordinance #4, Series 2018/2019 relating to the Code Enforcement Officer Position into record.  No further action was needed.

Other:  Councilman Skelton pointed out that the City was charged for the Reach Alert service at $3 per user.  Currently there are 435 people signed up to receive Reach Alert.

ATTORNEY’S REPORT:  No report.

MAYOR’S REPORT:  Mayor Ising stated that this is his last meeting as Mayor and thanked everyone for their service to the City.   He also thanked Councilman Phillips and Councilman Skelton for their combined 35 years of service.  He stated that they would be available to help the new members.  He congratulated the new Mayor and members.

Comments/Questions to the Council as a Whole:  Resident, Ralph Williams reported that there is a big hole on the east side of Indian Ridge at Brownsboro Rd.

Councilwoman Greer moved to adjourn the meeting at 7:35 P.M., seconded by Councilman Phillips and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

November 12, 2018

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

The Mayor introduced individually all the new and current Councilmembers  as well as the new Mayor and congratulated each one for winning the election.  He also thanked Councilman Phillips and Skelton (who did not run for re-election) for their years of work and service to the City.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the October 8, 2018 Council meeting; seconded by Councilman Phillips and approved unanimously.  Councilwoman Davis moved to approve the minutes of the October 23, 2018 Special Council meeting; seconded by Councilman Skelton and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for October, 2018 were moved for approval by Councilman Skelton, and seconded by Councilwoman Davis and approved unanimously.

Councilwoman  Rademaker moved to approve the October bills, totaling $44,054.05 and was seconded by Councilwoman Davis.  The motion passed unanimously.  (Councilman Phillips pointed out that there were 22 tax refunds made in October.)

RESIDENTS’ COMMENTS/CONCERNS:  Resident Kevin Middleton at the corner of Indian Ridge and Kitty Hawk (616 Indian Ridge) stated he would like to build and place a Little Free Library on his property.  Code Enforcement Officer, Steve Teaford, told him it would have to be 15 feet in from the street.  He would like for the City to invest the money to build this and will get back to the Council when he is ready to build it.  He also addressed the recycle program, stating that he would really like once a week recycle pick up.

COMMITTEE REPORTS:

Finance/Ordinances:  No report.

Code Enforcement:  Steve Teaford, the City’s Code Enforcement Officer, reported that the dead tree on Ambridge has been taken care of; the shrubs at Rudy and Ambridge have been cut back.  He also stated that he has 2 open issues he is currently working on to resolve – one is at 1006 Chesham (a lien has been filed) and #9 Pin Oak (hopes the issue will be resolved soon).

Community Caring/Health & Fitness/Welcome to Windy Hills:   No report.

Community Events/Newsletter/Tree Board:   Councilwoman Greer stated the next newsletter deadline will be November 12.  She stated the Glow on the Green will be held the Sunday after Thanksgiving, November 25.

Public Works:  Councilman Phillips reported the work at Brownsboro Rd and Rudy Lane has been finished as well as the repair work on the Windsong sidewalk and Deerfield curb.

Police Liaison/Real Estate Signs:  Councilwoman Rademaker reviewed the reports from September and October, 2018.  She stated the Graymoor/Devondale Police patrolled the City over the 100 hours each month.  The majority of radar time was spent on Ambridge resulting in two citations, four warnings and one arrest for speeding and fleeing the police.  They also had radar on Rudy Lane resulting in resulting in two citations and two warnings.  There were house watches and business checks in September and October.  There was one parking warning on Clerkenwell and two citations issued on Pin Oak for a driveway being blocked.  Other miscellaneous items reported were suspicious persons (unfounded), theft on Bonfire, possible bicycle theft, theft from an unlocked truck (Greenbriar)and garage (Kinglan), returned a found checkbook and a stolen backpack.

Windy Hills Green/City Beautification:  Councilman Skelton reported that the Verizon poles have been removed from the Green.

UNFINISHED BUSINESS:

 Vote on 1 Trash, 1 Recycle, and 1 Yard Waste per Week:  Councilman Phillips made a motion to have one trash, one recycle, and one yard waste pickup per week to be effective January 1, 2019.  The motion was seconded by Councilman Skelton.  Councilman Phillips stated this would be in effect until the new contract would be bid.  He stated by doing this, it would save the City $9,600.  He also stated the results of the survey, that was sent out to residents, was that the majority preferred one recycle, one trash, and one yard waste pickup per week.  He reported that residents could purchase a larger bin on wheels for about $20 and he would be responsible for getting the notice out to all residents.  After a long discussion, Councilman Phillips called the question and was seconded by Councilman Skelton.  The vote on the original motion ensued with the following vote:

The Mayor broke the tie with an Nay vote, therefore the motion failed.

Code of Ordinance Codification update from American Legal Publishing Corp.:  City Clerk, Sandy Moore, reported that she had filed for an extension, which had been granted.

Other:  Councilman Phillips made a motion to award The Healing Place with $1,250 contribution, stating the Council had previously awarded them with $1,250 (one-half of the requested amount).  The motion was seconded by Councilwoman Rademaker and passed with the following vote:

NEW BUSINESS:

Annual Audit:  Debbie Stumler, one of the City’s Auditors presented the 2017/2018 Audit Review.  After reviewing the Audit, she stated the City is in good financial position, and they found no problems.  She did report in the Independent Auditors Report that there were weaknesses that are common with all small Cities.  One of the findings is because of only having one employee that handles all of the office duties, there is a lack of separation of duties.  She stated that the Council is used to mitigate this issue.  She also stated the City is not able to prepare the Financial Statements Report – for the same reason.  She reported that this is reported every year and knowing this in advance, they perform more tests.  Councilman Skelton presented his list of questions regarding the Audit.  Ms. Stumler stated she would take the Audit back and review the questions and get back with the Council after her further review.  The Audit was not voted on.

Repeal of Ordinances:  Councilwoman Greer made a motion to have Ordinance #4, Series 2018/2019  to Repeal Ordinances no longer needed read into record for first reading.  The motion was seconded by Councilwoman Davis and passed unanimously.  Attorney Hodge read Ordinance #4, Series 2018/2019 relating to the Repeal of Ordinances into record.  No further action was needed.

Other:  Councilman Skelton made a motion to add yellow plastic lane dividers at the intersection of Ambridge and Rudy subject to the approval of Metro and traffic codes (not to exceed $1,500).  His motion was seconded by Councilwoman Rademaker.  Councilman Skelton stated that if someone hit these lane dividers they would bounce back and would not damage a car if driven over.  He also stated it would eliminate the need to have Metro replace the sign constantly due to vehicles hitting the sign and knocking it down.  The motion passed with the following vote:

ATTORNEY’S REPORT:  No report.

MAYOR’S REPORT:  Mayor Ising stated there would be training for the new Council members and encouraged all the new members to sign up for this training.  He also stated the City had received a “Thank You” from Volunteers of America for the City’s donation.

Comments/Questions to the Council as a Whole:  None

Councilwoman Greer moved to adjourn the meeting at 8:26 P.M., seconded by Councilman Phillips and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

October 8, 2018

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the September 10, 2018 Council meeting; seconded by Councilman Phillips and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for September, 2018 were moved for approval by Councilwoman Davis, and seconded by Councilman Skelton and approved unanimously.

Councilwoman  Davis moved to approve the September bills, totaling $110,312.83 and was seconded by Councilwoman Spencer.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Residents, Bill and Brandy Norton addressed the Council stating that they support the City wide Recycle program.  They suggested weekly pickup and trash twice weekly is unnecessary.  They would like to have tops to the recycle bins so everything would be contained in them.

COMMITTEE REPORTS:

Finance/Ordinances:  Councilwoman Davis read the report she had previously handed out to the Council.  She reported that she attended the KY League of Cities Conference, focusing on the finance/legal workshops.  She stated that if a contractor bills the City for work done that the City collects reimbursement from the resident that we have to file the sales tax the contractor has to charge.  The City will, therefore, have to open up a sales tax account and report those monies collected.  She also stated that she learned that Metro is rewriting their rental and temporary rental ordinances changing their passive registrations to a required registration (similar to  ours).  She also reported that she and Steve Teaford, our Code Enforcement Officer attended Graymoor/Devondale’s City Council Meeting to request authorization to join the ordinance appeals board.  There is a resolution to this subject up for vote later in the meeting.

Code Enforcement:  Steve Teaford, the City’s Code Enforcement Officer, reported that the property at #9 Pin Oak has accumulated a fine of $1,150  due to a junk issue.  He has spoken to our Attorney, Jim Hodge, who has recommended that the City invoke a partial penalty of $200 and $950 balance if they do not comply with the Ordinance for two years.  Councilwoman Greer made a motion to have the residents at #9 Pin Oak to pay a $200 (due now) and $950 if they do not comply with the Ordinance for the next two years.  The motion was seconded by Councilwoman Davis and passed unanimously.  Attorney Hodge will write a letter to the residents to inform them of this decision.  Mr. Teaford also reported that the rental property at 1006 Chesham Rd. has not made the required repairs to the property for it to be within our City Codes.  Councilman Phillips made a motion to file a lien on the property at 1006 Chesham Rd. and was seconded by Councilwoman Davis.  The motion passed unanimously.  Attorney Hodge will file the lien and forward a copy to City Hall for our records.  Mr. Teaford also reported on the property at 606 Southview that is not in compliance with the Metro Ordinance regarding driveway widths.  Councilwoman Greer made a motion to have the property owner at 606 Southview reduce his driveway to 26 ft as per Metro Ordinance and was seconded by Councilwoman Davis.  The motion passed with the following vote:

Being a tie, Mayor Ising vote Aye.  Attorney Hodge will write a letter to the resident at 606 Southview to inform him that he must reduce the width of  his driveway.

Community Caring/Health & Fitness/Welcome to Windy Hills:   Councilwoman Spencer reported that there are 5 new residents.  She stated that the Tai-Chi portion of the Ice Cream Social (make up) had to be cancelled  due to previous commitments.  She hopes to have the program on a future date.  She also stated that there are two new plaques installed on the Green.

Community Events/Newsletter/Tree Board:   Councilwoman Greer stated the next newsletter deadline will be November 11.  She stated that the Arbor Day/Ice Cream Social celebration had to be postponed one week  due to rain.  She said she would print the scavenger hunt answers, as everyone had a difficult time finding the items.  She also reported that the Glow on the Green will be held on November 25.

Public Works:  Councilman Phillips reported the work was finished to repair sidewalks and curbs and he reported that Wilson Farms and Greenhouse is the company that will repair the landscaping from the work LG&E did at the Signature Entrance at Rudy Lane and Brownsboro Rd. at no cost to the City.

Police Liaison/Real Estate Signs:  No Report.

Windy Hills Green/City Beautification:  Councilman Skelton reported that the fence post at Foeburn and Westport Road has been removed.

UNFINISHED BUSINESS:

Recycling Update:  Councilman Phillips suggested that the Council vote on how long to continue the trial before making recycling permanent.  Councilwoman Greer made a motion to have the City wide recycling every other Wednesday through this Fiscal Year (June 30, 2019), at which time a new contract will be specified and bid.  Councilwoman Davis seconded the motion  and passed unanimously.  Councilwoman Davis asked the Council to include in the records that she is and has been in favor of Recycling because some residents thought she was opposed.

Communications Service Franchise Ordinance, Ord #2, Series 2018-2019:  Councilwoman Greer made a motion for Attorney Hodge to have the second reading of Ord. #2, Series 2018-2019.  Her motion was seconded by Councilwoman Davis and passed unanimously.  Attorney Hodge proceeded with the second reading summary of Ordinance #2, Series 2018-2019.  Councilwoman Davis made a motion to adopt Ordinance #2, Series 2108-2019 and was seconded by Councilwoman Spencer.  The motion passed with the following vote:

Code Enforcement Board Participation:  Councilwoman Greer made a motion to accept Resolution #2, Series 2018-2109 regarding the City having representation at the Graymoor/Devondale Ordinance Appeals Board.  The motion was seconded by Councilwoman Davis and passed unanimously.

Code of Ordinance Codification update from American Legal Publishing Corp.:  Councilwoman Greer made a motion to have a Special Meeting on October 23, 2018 at 1:00 pm for the purpose of the Council to review the Codification Book.  The motion was seconded by Councilwoman Davis and passed unanimously.

Rental Ordinance Ordinance #1, Series 2018-2019 Second Reading:  Councilwoman Greer made a motion for Attorney Hodge to have the second reading of Ord. #1, Series 2018-2019.  Her motion was seconded by Councilwoman Davis and passed unanimously.  Attorney Hodge proceeded with the second reading summary of Ordinance #1, Series 2018-2019.  Councilwoman Davis made a motion to adopt Ordinance #1, Series 2108-2019 and was seconded by Councilman Phillips.  The motion passed with the following vote:

Other:  Councilwoman Greer stated there will be a Tree Board meeting on Thursday, October 11, 2018.

NEW BUSINESS:

Rudy Lane Bench:  Councilwoman Greer made a motion to have a bench similar to the other benches throughout the City to honor the outgoing Mayor, Jim Ising placed on Rudy Lane near the Kirkwood Glen Development.  Her motion was seconded by Councilman Skelton and passed unanimously.

Other:  Councilman Skelton would like to add two items to the website (under Frequently Asked Questions) – an additional paragraph regarding repaving or changing your driveway in relation to the Right of Way and add the permit form that includes the additional verbiage that 3 feet wide wings on each side of the drive in addition to the maximum driveway width and also add under “What City ordinances/regulations are most likely to affect my life”  this verbiage:  “These are exclusive of  any Metro Regulations affecting your use.”

ATTORNEY’S REPORT:  No report.

MAYOR’S REPORT:  Mayor Ising stated the Brightside cleanup will be Saturday, October 20, 2018 at 9 am, meeting at the Stock Yard Bank parking lot.  He also stated that the Audit review will be at the November meeting with our Auditors presenting the Audit.  He reported that all candidates running for City Office must have “Paid for by” on their advertisements.  He reported that he attended the September JCLC meeting with Sen. Ernie Harris and Rep. Jerry Miller presenting on the topic of transportation issues.  He encouraged the Council to attend these meetings as they are a great learning opportunity.  Mayor Ising also stated that River Fields is having a tour of the Edwards-Herr House Grounds on Sunday, November 4 at 1:30 pm and the cost is $25 for non-members.  He wished all good luck in the upcoming elections.

Comments/Questions to the Council as a Whole:  None

Councilwoman Greer moved to adjourn the meeting at 8:30 P.M., seconded by Councilman Phillips and the motion passed unanimously.

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