Minutes December 14, 2020
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
December 14, 2020
The Council and Officers of the City of Windy Hills met virtually by Zoom, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
Helen M. Davis | Bruce Blue | Lisa Kraft |
Kate Greer | Steve Teaford | |
Marcia Myers | ||
Marianne Rademaker | ||
Suzanne Spencer | ||
Laura Trachtenberg |
MINUTES:
Councilwoman Greer moved to approve the minutes of the November 9, 2020, Council meeting; seconded by Councilman Blue. The motion passed unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for November 2020 were moved for approval by Councilwoman Greer, seconded by Councilwoman Trachtenberg. The motion passed unanimously.
Councilman Blue moved to approve the November bills, totaling $43,432.34, and was seconded by Councilwoman Trachtenberg. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: None
MAYOR’S REPORT:
“Police Report: There were 94.5 hours of Police support. Most of the time was devoted to traffic control radar resulting in no tickets or warnings. There were 4 overnight parking tickets that resulted from my request for stepped-up enforcement in response to residents’ complaints. They responded to a missing child report, criminal mischief on Old Stone, a person running through a resident’s property but police were unable to catch the individual. I will be purchasing $10.00 Gift Cards to the hardware store for each of the 22 officers.
I also continued to work with Rick Grismer and the KYDOT on the newly planted trees. Windy Hills will now be responsible for the maintenance of that section of Westport Road vegetation/grass. Our city beautification/maintenance budget will have to increase to cover this additional expense.
The auditors finished their visit and are working on their report but I have not seen the preliminary document. We will have a 2019-20 surplus was roughly $150,000 but we do not have the details. We have to have the final report in January, because I have to send a report to the State by January 31st of our final numbers, or we will not be in compliance.
As I stated at the November meeting, we have a new attorney, Randy Strobo, whom the Council met at the work session. His partner was supposed to be in on this meeting but is not here. Their contract is for $250 an hour, and this is an increase over our past attorney, but we expect timely reports and timely work. If we have one of the non-partners doing work for the City, we will be billed at $125.00 an hour. They have 7 attorneys within their group. I can file liens and save our office the attorney fees. Steve will be working with them on some of our ongoing issues.
I was on two Zoom meetings with Governor Beshear, KLC officers, Kentucky Mayors, and County Executives discussing COVID, the rise in cases, etc. Lisa Kraft posted the Governor’s documents on our website and I sent a notice to our residents addressing the Governor’s concerns. Finally, as you know the office went back to a partially remote work schedule based on Governor Beshear’s emergency order. The emergency order expired Sunday, December 13, 2020, and we will return to our normal work schedule.
We are back in the office by appointment from 10:00 AM – 2:00 PM. The Restaurants are back open for in-person dining with 50% capacity. The case with Sandy has been settled with the Unemployment Office and the City has paid the final installment to them.
The Council members have to be sworn in by December 31st and we will conduct it via Zoom. When is everyone available? E-mail me when you are not available and I will come up a couple of options to choose a day and time.
Questions? Discussion”
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker no report.
Code Enforcement – Steve Teaford: Mr. Teaford reported the resident at #9 Pin Oak did a good job cleaning up their property. The Pohls at the end of Chelsea are going to redo their fence soon. His main concern was sending out letters to owners of rental homes to get them registered. At the entrance of Foeburn and Westport Road, now that the tall trees have been removed, there are a lot of electrics that have been exposed. He reported this to the Mayor and felt there needs to be some sort of safety barrier put up. The Mayor’s contact advised him that this is not a part of a LG&E transmission line, but part of AT&T. It is low voltage, but can still cause a significant shock. He will reach out to AT&T or the State about replanting some vegetation.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:
Councilwoman Greer reported on the following items:
There are two new redbuds planted to replace the two dead ones. If you go up to the Green, note the new watering devices attached to the trees. They are called Rain Wells and work better than the water bags according to Mike Hayman. When it rains, the water collects in the wells and the water just runs off the water bags. He got them from Cindi Sullivan. She would not take any money from us for them because she supports tree-planting.
The Holiday Tree looks quite different than it did last year. There are gaps in the tree because the Kentucky Tree men wrapped them incorrectly around the branches. In short, the branches were injured (girded) by the tight wiring. Some were dead and needed to be removed. The tree is in decline. I really preferred the smaller lights, but Caroline Westfall said that they must be wrapped tightly to stay on. The lights they use are put on differently. She recommends that we use a different tree for a few years and give this one a rest. There are two candidates—the Spruce directly behind the current one and a couple of hollies. One is near the spruces. The other is near Rudy II. This is where the estimate comes into the picture. She recommends that we fertilize the existing one seriously to bring it back to a healthy state.
Then there is the issue of the lights that are on in the daytime. Adam said the electronic “eye” is not working and did not work last year either. We just never realized it because the lights were so much smaller. Caroline said that Sav-a-Tree provides a timer for the tree at no extra charge. They didn’t install it because they thought we would use the “eye.” She is going to have a timer installed today. It will go on around 5:00 and go off at 1:00 A.M. It will go on again around 6:00 A.M. for a couple of hours for people going to work. This will have to do until we replace the “eye.”
Also, some of the lights were drooping. Sav-a-tree came and fixed them, but forgot to plug in the cord. Adam Vogelsang discovered it and took care of it. Adam told me that lots of lights were out on the small tree. I took over 1000 lights to him. They will be installed this week.
Newsletter – Councilwoman Myers: Councilwoman Myers reported the November Windy Hills Breeze was sent to 733 residents. 60.6% were opened at least once. This is a very good rate for this type of communication. The issue was opened 1289 separate times. Two addresses were unsubscribed. We do not know the reason for those. This may be duplicate addresses or another preferred e-mail, or rejection of the communication.
By common agreement of the Council, we will send our December Holiday Greeting issue digitally and move the next print issue until January. The December Breeze deadline is noon on Wednesday, December 16th and the deadline for the January print issue will be Wednesday, January 13th. If the Council has ideas for articles for future months or photos that might be used, please feel free to send them to Councilwoman Myers any time as she keeps Dropbox folders for each issue. It would be especially great to have good news stories and affirmations.
Articles for The Breeze must be short and the e-mail format can only take 4 to 5 articles before becoming so large that it takes a long time to load, overwhelms mailboxes, and requires more scrolling than many readers will do. Pictures show well as The Breeze is in color. Our 4 annual print editions are usually 8 pages long, in black and white, and are mailed to every household. Each print edition includes any documents required by law (new ordinances, audit report, etc.).
Community Caring/Health & Fitness/Welcome to Windy Hills – Councilwoman Spencer:
Councilwoman Spencer reported the following items:
- Working with a group of St. X students on a Dare to Care project.
- Windy Hills Green – will talk to Pat Haunz about the plaque for Foster.
- There were 5 new residents in November.
- Would like to thank Cheri Baird, Staci Farris, Mary Jo McDonald, Pam Ritter, Kim Roberts, and Jody Smiley for helping with the light pole bow fluffing. Special thanks to Susie Walser and her company at the Brownsboro Center for storage space.
Public Works – Councilman Blue:
Councilman Blue reported:
- Asked to work on the Old Stone wall. It’s not in very good shape. Need to find people who specialize in these type of walls. Called EcoTech to find out if they have cameras in the back of their trucks. They have not called back.
- Met with someone about security cameras for the Green. We would need an internet connection or we could purchase Deer cameras.
- Reported a light out.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg no report.
City Clerk – Lisa Kraft: Ms. Kraft reported checks are coming in for Rental Registration 2021, and still receiving a few property tax payments.
UNFINISHED BUSINESS: None
NEW BUSINESS: None
Comments/Questions to the Council as a Whole: None
Councilwoman Greer moved to adjourn the meeting at 7:47 P.M., seconded by Councilwoman Trachtenberg and the motion passed unanimously.
_________________________ _______________________
Helen M Davis, Mayor | Lisa Kraft, City Clerk |
- Published in 2020 Council Meeting Minutes, CouncilMinutes
Minutes November 9, 2020
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
November 9, 2020
The Council and Officers of the City of Windy Hills met virtually by Zoom, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
Helen M. Davis | Bruce Blue | Lisa Kraft |
Kate Greer | Steve Teaford | |
Marcia Myers | ||
Marianne Rademaker | ||
Suzanne Spencer | ||
Laura Trachtenberg |
MINUTES:
Councilwoman Greer moved to approve the minutes of the October 12, 2020, Council meeting; seconded by Councilman Blue. The motion passed unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for October 2020 were moved for approval by Councilwoman Rademaker, seconded by Councilwoman Trachtenberg. The motion passed unanimously.
Councilman Blue moved to approve the October bills, totaling $41,992.54, and was seconded by Councilwoman Trachtenberg. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Cheri Baird asked if there was any resolution on the paving issue. The Mayor answered that she was getting a proposal from the City Engineer and had left several messages. to the City Engineer and needed to contact him again.
MAYOR’S REPORT:
Still working on Indian Ridge. Over the weekend there was a break-in resulting in a theft over $500 on Indian Ridge. The car was moved from 726 Indian Ridge, so we did get the action needed. The Graymoor-Devondale Police report was 108 hours. They have been giving parking tickets for overnight parking, problem areas are Ambridge and Copperfield.
Attorney Jim Hodge resigned and we will be looking for another attorney. We have collected more back taxes, one that dates back to 2015.
EcoTech had their biggest day on Monday, picking up yard waste, in Windy Hills.
The Auditors will be in the office Thursday and Friday.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported all property taxes received before 10/31 have been recorded.
Code Enforcement – Steve Teaford: Mr. Teaford reported he had seven cases and now there are only two pending: 4205 Hill Top Road and 4301 Kirkhill Road. He has established contact with the resident at 9 Pin Oak.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:
Councilwoman Greer reported on the following items:
- Dead tree removed from Clerkenwell island.
TREE BOARD
- People who were getting a free tree received letters from Cheri to go order tree for yard.
- Caroline Westfall examined four trees on Ambridge I suspected having a problem. They are full of bores. Cheri has asked Cornerstone to remove them. They, and the other 4 previously removed trees, will be replaced after we have paid for the free trees going to residents.
GREEN
- I signed the contract with Save a Tree to remove old lights off Holiday tree and install their lights. They will install them the week prior to or the week of Thanksgiving. The lights will be turned on Sunday, November 29 and they will be turned off Wednesday, January 6.
- Mike Hayman has ordered two new Appalachian Redbud trees to replace the dead ones. They will cost $144 each. He will have the Whitehall gardener remove the dead ones and plant the new ones. If it does not rain a lot, I will install water bags.
- A resident called me to find out how he can memorialize his deceased wife with a tree on the Green. I explained our new program about donating $350 to the City, plus the cost of the plaque. He was pleased.
- Adam finally put mulch down in the areas I asked him to.
Newsletter – Councilwoman Myers: Councilwoman Myers reported she sent out the October Breeze and had a good open rate. Found a problem with Mail Chimp. Rudy the Bear disappeared from the headers of our old issues. She has fixed the problem for now. Working on the November Breeze. The print issue of the Windy Hills Breeze will be sent out in January instead of December.
Community Caring/Health & Fitness/Welcome to Windy Hills – Councilwoman Spencer:
Councilwoman Spencer reported the following items:
- There were four entries in our Virtual Halloween Costume Contest and they were all awarded ice cream certificates from Comfy Cow.
- Working on a plaque revision.
- There were 4 real estate transfers in September.
Public Works – Councilman Blue:
Councilman Blue reported:
- Three street signs to be installed tomorrow.
- Ecotech has reported there is too much debris being left behind.
- There is damage to the newly paved area on Rudy. It appears to be sinking. Maybe an MSD issue.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported she submitted a cycling article for the Breeze and did a cleanup of Westport road.
City Clerk – Lisa Kraft: Ms. Kraft reported the property tax bills are caught up for residents paying before the deadline.
UNFINISHED BUSINESS: None
NEW BUSINESS:
- Councilwoman Spencer made a motion to Honor Foster Haunz with a plaque to be placed on the Black Gum tree at the Green. Councilman Blue seconded the motion. A councilmember continued the discussion.
Councilwoman Spencer requested a roll call vote, the vote was as follows:
Roll Call Vote:
Blue – Yes
Greer – No
Myers – Yes
Rademaker – No
Spencer – Yes
Trachtenberg – No
Tie Breaker:
Mayor – No – not without changes.
Councilwoman Myers made a slightly different motion to Honor Foster Haunz. Let the family decide if they would like a plaque to be placed on the Black Gum tree at the Green or a donation made to a charity in his name. Councilman Blue seconded the motion.
Comments/Questions to the Council as a Whole: Cheri Baird asked if there was a timeline for the Engineer to have results.
Councilwoman Greer moved to adjourn the meeting at 7:43 P.M., seconded by Councilwoman Trachtenberg and the motion passed unanimously.
_______ __________________ _______________________
Helen M Davis, Mayor | Lisa Kraft, City Clerk |
- Published in 2020 Council Meeting Minutes
Minutes October 12, 2020
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
October 12, 2020
The Council and Officers of the City of Windy Hills met virtually by Zoom, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
Helen M. Davis | Bruce Blue – Absent | Lisa Kraft |
Kate Greer | Jim Hodge | |
Marcia Myers | Steve Teaford | |
Marianne Rademaker | ||
Suzanne Spencer | ||
Laura Trachtenberg |
MINUTES:
Councilwoman Greer moved to approve the minutes of the September 14, 2020, Council meeting; seconded by Councilwoman Myers. The motion passed unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for September 2020 were moved for approval by Councilwoman Trachtenberg, seconded by Councilwoman Rademaker. The motion passed unanimously.
Councilwoman Trachtenberg moved to approve the September bills, totaling $61,097.54, and was seconded by Councilwoman Rademaker. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Martha Davis wanted to thank “the powers that be” for the removal of the poles on the Green. There was some discussion about a hedge on Rudy. The Mayor will do some research into our ordinances on shrubbery.
MAYOR’S REPORT: Report attached in full. Mayor’s October 2020 report
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported we have one CD that is getting ready to mature or has matured. It was temporarily put into our money market account because it has a higher rate than most CD’s. Helen is going to do some research to find CD’s at higher rates.
Code Enforcement – Steve Teaford: Mr. Teaford reported there are several cases being handled by Attorney Hodge that are carryovers and have a deadline to respond tonight. Steve Teaford will leave it up to Mr. Hodge to report on them. Helen Davis took the complaint about 744 Wicklow Rd where the trees were interfering with the line of sight at the intersection. The resident addressed the complaint and trimmed the trees.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:
Councilwoman Greer reported on the following items:
- “Cornerstone is cutting down the dying coffee tree in the island on Clerkenwell.
- Adam has mulched the areas that I listed last month. Because of the drought, he is still watering the trees. I told him to slow down on grass cuttings.
- Helen and I met with the LG&E people regarding replanting Westport Road. There will be a variety of specimens and sizes of trees and shrubs, depending on the sites. Some areas will have small shrubs, while some will have large trees. This is being done to discourage graffiti artists from painting the exposed fences. The planting will not begin until weather conditions are good for the success of the planting and the health of the trees. LG&E is spending a great deal of money on this. When completed, and the trees grow, it should be quite an improvement to what existed before.
- Cheri Silvey-Slusher is notifying the people who were granted free trees last year, to contact the nurseries and make certain they can get the tree of their choice.
- Several people have inquired about our tree subsidy program. Two have taken advantage of it.”
Newsletter – Councilwoman Myers: Councilwoman Myers reported the September issue of the Windy Hills newsletter was a print edition prepared and sent to all residents the week of September 21. As usual, the issue included information about candidates for Council office in the upcoming election as well as news, announcements, and reminders. She apologized for 2 errors in the published edition. Marianne Rademaker’s name was omitted from the caption beneath the group photo and one of the butterfly photos was printed sideways. The omission of Marianne’s name will be corrected in the upcoming Breeze.
The October Breeze deadline is Wednesday, October 14th and it will probably be sent out on Thursday or Friday. This issue will include a reminder about the Halloween Costume Contest. Please let her know what other announcements or other articles that need to be included.
The deadline for the November Breeze will be November 11th. Council members will recall that there was a discussion about postponing the December print issue until January when there will be more availability of our printing company, less mail and activity with which to compete for residents’ attention, and the opportunity to use it to kick off the new year, new Council, etc. If we continue with that plan, we can send a Holiday edition of The Breeze in December.
Community Caring/Health & Fitness/Welcome to Windy Hills – Councilwoman Spencer:
Councilwoman Spencer reported the following items:
- “Working on a price for replacing damaged plaques.
- There were 9 real estate transfers in September.
- We have 6 judges and 1 possible judge for the Halloween Costume Contest.”
Public Works – Councilman Blue:
Councilman Blue’s report read by City Clerk Lisa Kraft:
- All ordered signs are in place, except for the ones on Regency and Rudy Lane. The two signs will be placed the week of October 12th. The two signs will be made with reflective tape for us to view and see if it helps see the signs better
- MSD has been contacted about the cutting of the brush covering the walkway path across the bridge over the creek
- The poles have been removed from the north-west corner of the Green
- Several political signs from one party have been vandalized. Also, support of police signs have been vandalized
- Next election cycle we need to make sure all signs are off the encroachment path. Many signs were too close to the street
- We had several issues with two customers of ECO TECH about recycling. These issues were solved by the employees of ECO TECH. All ECO TECH trucks have cameras and can show the issue problems
City Clerk – Lisa Kraft: Ms. Kraft reported the property taxes were coming in steadily.
UNFINISHED BUSINESS: None
NEW BUSINESS: None
ATTORNEY’S REPORT: “Have been working on 7 cases, 5 are now resolved and 2 have a deadline of today.”
Comments/Questions to the Council as a Whole: None
Councilwoman Myers moved to adjourn the meeting at 7:39 P.M., seconded by Councilwoman Trachtenberg and the motion passed unanimously.
_______ __________________ _______________________
Helen M Davis, Mayor | Lisa Kraft, City Clerk |
- Published in 2020 Council Meeting Minutes
Minutes September 14, 2020
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
September 14, 2020
The Council and Officers of the City of Windy Hills met virtually by Zoom, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR COUNCIL MEMBERS OTHER CITY OFFICIALS
Helen M. Davis Bruce Blue Lisa Kraft
Kate Greer Jim Hodge
Marcia Myers Steve Teaford
Marianne Rademaker
Suzanne Spencer
Laura Trachtenberg
MINUTES:
Councilwoman Myers moved to approve the minutes of the August 10, 2020 Council meeting; seconded by Councilwoman Greer. The motion passed unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for August 2020 were moved for approval by Councilwoman Greer, seconded by Councilwoman Myers. The motion passed unanimously.
Councilwoman Myers moved to approve the August bills, totaling $70,815.63 and was seconded by Councilwoman Greer. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: None
MAYOR’S REPORT:
Police Report: There were 96.6 hours of Police support. Radar monitoring of 18.37 hours on Ambridge and Rudy resulted in 4 warnings. The police followed up on the car thefts within Windy Hills and the homeowner was able to get back the stolen property. There were several suspicious individuals and cars reported but the police never found anyone.
The Mayor signed the auditors’ contract, but they have not called to schedule the audit. She spent a considerable amount of time on 726 Indian Ridge and hand delivered a letter regarding the non-compliance with the WH grass ordinance. The grass was mowed by the due date.
She met with the LG&E supervisor and arborist to discuss Westport Road and the impact of removing the trees and vegetation on our City. LG&E has graciously offered to plant back natural grasses and small trees to lessen the damage to the homeowners. The problem is that the vegetation would be on the state right-of-way. We will have to work with the DOT to see if we can accept the offer. She was able to track down the state’s contact person, sent her an email, and is waiting for a response.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported we are waiting for the Auditors. Two CD’s are getting ready to mature and Helen Davis is investigating the best rates for them.
Code Enforcement – Steve Teaford: Mr. Teaford reported there are seven cases being followed up on with residents on one matter or another. Attorney Hodge is spearheading five of those and he has taken care of two.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:
Councilwoman Greer reported on the following items:
• A new resident has taken advantage of the subsidy tree program.
• The residents who received free trees will need to check with the three nurseries to find out if they have the tree or whether it can be ordered.
• Caroline Westfall is going to Jonlynn Court to check a hazardous tree.
• She received a phone call from a resident on Clerkenwell about the unsightly island. She went over and took care of it, and called Adam to remind him about taking care of it in the future.
• Met with Caroline Westfall about the tree on the Green. Expensive to decorate.
• Called Tim Graven at Indian Hills about their tree. While talking to him he gave her some names to call. If we decide to have the common areas bid out next year, the City won’t have to bid out if it is under $30,000.
• She is seeking bids for the lights on the tree on the Green.
• Trees on the Green need to be pruned.
Newsletter – Councilwoman Myers: Councilwoman Myers reported in mid- August we sent out the Windy Hills Breeze to 729 residents and just over 60%were opened. She is In the process of putting together the September print newsletter. This is an opportunity for us to reach out to all of our residents and not just a part of them. She appreciates all of the councilmembers who have sent in articles. Hopefully, we will have it in homes by a week from Friday. Discussion followed about Haywood Ice Cream and whether we could host an Ice Cream Social.
Community Caring/Health & Fitness/Welcome to Windy Hills – Councilwoman Spencer:
Councilwoman Spencer reported the following items:
• “The interchange at Westport Road and I-264 is completely weeded. It was finished by Brightside without Dismas House, but altogether 9 Windy Hills and St. Matthews volunteers helped. The signs for Windy Hills and St. Matthews at that interchange were switched to correctly represent the right city. Walt Ostertag did the work.
• Working on a plaque revision.
• Two commemorative signs have been ordered.
• There were 7 real estate transfers in August.”
Public Works – Councilman Blue:
Councilman Blue reported:
• “Paving project is complete
• In January or February, I would like to hire contractor to inspect all of Windy Hills roads for spidering damage and any roads needing full repaving or partial repaving. I can do the potholes, large gaps, etc., but need a qualified person to check for the above areas. This is one reason I did not do more this year knowing we might have a bigger expense next spring.
• Need to do some painting and repair to yellow painted areas from one end of Ambridge (Rudy) to Westport.
• Will fix hole on 42 entrance to Coach Gate
• All signs have been ordered.
• Checking pokes, signs, and street lights needing repair
• Need 2-3 estimates for painting on Ambridge.
• Mayor informed me the trimming around the walkway on bridge is St. Matthews responsibility.
• Cable provider had an explosion”
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported that she didn’t have anything this month.
City Clerk – Lisa Kraft: Ms. Kraft reported the property tax bills were delivered late Thursday. Work began on separating the bills into three stacks: one to keep, one to mail, and one as a duplicate copy. The Mayor and Councilwoman Rademaker are helping and today we began stuffing envelopes. The plan is to mail out the tax bills tomorrow or Wednesday.
UNFINISHED BUSINESS:
• Pohl property, the Mayor sent a letter, but they have not responded. Per MSD, the gravel driveway was a temporary solution and should be removed by November 1st, this would allow the area to go back into a natural state. Steve will monitor the situation.
• 1116 Windsong Way –Back in 2010, the paving company instead of paving the road end to end, edge to edge, paved over the curbs possibly causing drainage problems on Windsong. Councilman Blue made a motion to have our City engineer, Mark Madison, investigate the significance of the problem on those streets, Councilwoman Greer seconded the motion. Discussion followed about the road problem. The motion carried.
• The matter of Staci Farris’ request to be reimbursed for work done on a retaining wall at her residence – 1116 Windsong Way, in the amount of $8,000 was discussed. The Council decided not to reimburse Ms. Farris for work completed in 2015.
• Councilwoman Rademaker made a motion to repeal the Municipal Order 6 Series from 2014/2015, Councilwoman Spencer seconded the motion. There was no discussion. The motion carried.
• Councilwoman Rademaker made a motion to create a new Municipal Order. The Municipal Order 1 Series 2020-2021. Trees to be memorialized on the Green will be $300 donation + the cost of the plaque. Councilwoman Myers seconded the motion. Discussion – two Council members spoke against the proposal. Councilwoman Rademaker made a motion to suspend discussion. Councilwoman Greer seconded the motion. A councilmember continued discussion. Councilwoman Myers called point of order. The motion to end debate was split 4-2.
Councilwoman Spencer requested a roll call vote. The motion to create a new Municipal Order, the vote was as follows:
Roll Call Vote
Blue – No
Greer – Yes
Myers – Yes
Rademaker – Yes
Spencer – No
Trachtenberg – Yes
NEW BUSINESS: None
ATTORNEY’S REPORT: None
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE: None
Councilwoman Greer moved to adjourn the meeting at 7:52 P.M., seconded by Councilwoman Myers and the motion passed unanimously.
__¬_____ __________________ ¬¬¬¬¬_______________________
Helen M Davis, Mayor Lisa Kraft, City Clerk
- Published in 2020 Council Meeting Minutes
Minutes August 10, 2020
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
August 10, 2020
The Council and Officers of the City of Windy Hills met virtually by Zoom, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR COUNCIL MEMBERS OTHER CITY OFFICIALS
Helen M. Davis Bruce Blue Lisa Kraft
Kate Greer Jim Hodge
Marcia Myers Steve Teaford
Marianne Rademaker
Suzanne Spencer
Laura Trachtenberg
MINUTES:
Councilwoman Greer moved to approve the minutes of the July 13, 2020 Council meeting; seconded by Councilman Blue, and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for July 2020 were moved for approval by Councilman Blue, seconded by Councilwoman Myers, and approved unanimously.
Councilwoman Myers moved to approve the July bills, totaling $45,832.91 and was seconded by Councilwoman Trachtenberg. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: None
MAYOR’S REPORT:
Police Report: There were 102 hours of Police support. The police have continued to deal with incidents of vandalism within Windy Hills and thefts from cars parked in residents’ driveways. There was 1 speeding citation and 1 courtesy notice. The police issued one parking ticket and a warning.
Mayor Davis will be representing Windy Hills on the B3TEconomy Focus Team. The first virtual meeting, held on July 15, 2020, was almost 2 hours long and mostly dealt with revitalizing the West End of Louisville.
Most of the Mayor’s time this month has been devoted to the property at 726 Indian Ridge which will be discussed under new business.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported the 2 year CD at Eclipse Bank matured. It was rolled over into a 1 year CD at .75%.
Code Enforcement – Steve Teaford: Steve Teaford reported he had completed all inspections on rental and vacant properties. Only the Ackerman properties are not done. The property owner at 711 Indian Ridge wants his/her $50.00 waived. Discussed turning over newly paved driveways, without permits, to Attorney Hodge for possible action. Residents are concerned about the Pohl’s building a property fence on their property. The Mayor and Steve Teaford are requesting a meeting with the Pohls to discuss the property. The subject of vegetable gardens in front yards has come up again. Attorney Hodge said Metro addresses the subject.
Community Caring/Health & Fitness/Welcome to Windy Hills – Councilwoman Spencer: Councilwoman Spencer reported she and 5 other women – Joyce Brown, Carla McMillan, Betsy, Emily, and Jody Smiley, worked on trimming back weeds at the Westport Road/I264 interchange. Normally, this is a Dismas House project, but Dismas cannot permit the residents to work in teams because of the Covid crisis. There were 8 real estate transfers in July. The new bench is in place on the Green and two plaques have been ordered.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:
Councilwoman Greer reported on the following items:
• Pruned trees.
• The water bags on the Green have been filled.
• Adam Vogelsang sprayed the weeds and they have finally died.
• Waiting on an estimate from Adam Volgelsang to mulch the Green.
• She is seeking bid for the Lights on the tree on the Green.
Public Works – Councilman Blue:
Councilman Blue reported:
• The paving was complete and he would be checking all areas.
• Coach Gate pothole repairs are done.
• JCLC yearly dinner has been moved to February.
• Foeburn and Rudy is an MSD problem.
• Street signs have been ordered.
• He talked to Brian at EcoTech about recycling problems.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported that she had researched information about the GPS trackers that can be placed on street signs. She also searched office records for information to bolster the Windy Hills Purdue Pharma claim.
Newsletter – Councilwoman Myers: Councilwoman Myers reported the Breeze was sent to 730 residents and was opened by 62%. She is working on the September print issue, so please send any ideas to her.
Discussion followed about whether Windy Hills should host the Ice Cream Social. It is tentatively scheduled for October, but the decision will be made at the next Council meeting.
City Clerk – Lisa Kraft: Ms. Kraft reported about the change in e-mail provider. All council members can call the office if having problems logging into Outlook.
UNFINISHED BUSINESS: None
NEW BUSINESS:
The Mayor reported about the residence at 726 Indian Ridge Road. After talking to the Mayor Fisher’s office, Graymoor/Devondale Police Chief, Grady Throneberry, multiple times, and the nearby residents, she requested that the Council declare the property a nuisance.
Councilman Blue made a motion to declare the property a nuisance and have the City Attorney take all necessary action to effect this action. Councilwoman Myers seconded the motion and the motion passed unanimously.
Jim Hodge will proceed with the paperwork to declare the property a nuisance. Windy Hills will enlist the aid of the Jefferson County Assistant Attorney in this process.
ATTORNEY’S REPORT: Attorney Hodge reported he had filed a claim in the Purdue Pharma Litigation – for $50,000. He discussed that the amount would include anything that may surface even after the claim is filed. Sandy Moore update: She won her unemployment suit and we will receive an assessment. He has turned it over to a labor person.
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE: None
Councilwoman Greer moved to adjourn the meeting at 7:50 P.M., seconded by Councilwoman Myers and the motion passed unanimously.
__¬_____ __________________ ¬¬¬¬¬_______________________
Helen M Davis, Mayor Lisa Kraft, City Clerk
- Published in 2020 Council Meeting Minutes, CouncilMinutes
Minutes July 13, 2020
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
July 13, 2020
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR COUNCIL MEMBERS OTHER CITY OFFICIALS
Helen M. Davis Bruce Blue Lisa Kraft
Kate Greer Jim Hodge
Marcia Myers Steve Teaford
Marianne Rademaker
Suzanne Spencer
Laura Trachtenberg
MINUTES:
Councilwoman Myers moved to approve the minutes of the June 8, 2020 Council meeting; seconded by Councilwoman Greer and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for June 2020 were moved for approval by Councilwoman Myers, seconded by Councilwoman Greer, and approved unanimously.
Councilwoman Rademaker moved to approve the June bills, totaling $46,824 and was seconded by Councilwoman Greer. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: None
MAYOR’S REPORT: attached in full.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported the Municipal Tax category is lower compared to prior years because the second quarter 2020 taxes have not been received. The Public Safety category is up, because an old bill from 2018/2019 Fiscal year was paid in this Fiscal year. Final net income should be $80 – $100,000 depending on the municipal tax income.
Code Enforcement: Steve Teaford reported:
• He has been inspecting homes. In July, 57 rental inspections and 14 in Coach Gate.
• Have a rental owner refusing to comply with our rental ordinance for inspection.
• After discussion it was decided that Attorney Hodge should send a letter to the rental property owner who has failed to comply.
• 7 Vacant homes, 4 should be considered vacant – resident says they are living there, watching 9.
• There are still Foeburn tree remnants on ROW
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported there were 5 new residents in June. Also, the cement piers are in production and should be ready for installation in approximately 3 weeks. Signage for the Orchid Society and the American Fringe Tree will be placed at the same time. There are still 23 trees available for dedication on the Green.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:
Councilwoman Greer reported on the following items:
• Harley Daugherty sealed Rudy the Bear last week.
• She ordered three water bags for the three new trees on the Green.
• Laura was nice and retrieved some trash from the Green.
• She pulled some weeds at the Green on Sunday and have asked Adam to spray them again and mulch around the trees.
Tree Board:
• The Tree Board has not met because of Covid; however, the four sickly trees on Ambridge have been removed. Replanting will depend on the budget. There are still 12 residents who need to pick out a tree but will wait until November.
LG&E Project:
• She talked to the arborist about waiting until November to relocate the Westport/Foeburn trees. She also pled the case of a homeowner on Indian Ridge to keep his 40 year old Dogwood tree.
Miscellaneous:
• Adam will resume cutting the grass at the entrances every two weeks until the grass slows down.
• Adam is taking care of high weeds across from the bridge on Rudy and at the Indian Ridge entrance.
• When it is cooler, she will cut the suckers on the trees on Ambridge.
Public Works: Councilman Blue reported:
• Working on getting a garbage can for the Green and fixing a pole on the NW corner.
• Working on signs for the Green – 1.) Alcohol Prohibited and, 2.) Green Closed Dusk to Dawn.
• Appointed to JCLC yearly dinner committee.
• There are 3 street signs to re-hang and 1 to order.
• Tried to call Hall Contracting several times with no reply.
Discussion about Hall Contracting.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported that she had picked up trash on the Green and suggested that everyone going to the Green should bring a plastic bag to pick up garbage.
Will EcoTech empty the new garbage can at the Green?
Newsletter – Councilwoman Myers: Councilwoman Myers reported an 8-page quarterly newsletter was sent to Windy Hills residents the week of June 22nd.
All issues of the newsletter (print and digital) are available on the city website.
A digital edition of the Windy Hills Breeze is scheduled for July.
City Clerk – Lisa Kraft: Ms. Kraft reported the City Website had been updated. Working with the Mayor to collect delinquent property taxes. Have sent several citywide e-mails about up coming road paving and vandalism.
UNFINISHED BUSINESS: None
NEW BUSINESS:
The Mayor reported a resident had contacted her several times about yard work in the neighborhood after 5:00 p.m. The resident asked if the Council would create a yard work noise ordinance for Windy Hills even though there is a Metro Ordinance that addresses the permitted hours of operation. The Mayor asked the City Attorney about the Metro rule and he concurred that the same rule applies to both commercial and residential and that Windy Hills cannot be more restrictive than the Metro Ordinance – “Noise Ordinance 99.03(5) Noises relating to the use of lawn mowers or other machinery for landscaping purposes between the hours of 7:00 A.M. and 9:00 P.M.”
ATTORNEY’S REPORT: Attorney Hodge reported about the Purdue Litigation – Pharma. He discussed the terms and said the City may participate in the suit if it has a valid claim. An ad hoc committee will decide who gets the money based on proof of loss. Must join lawsuit by end of July.
Councilwoman Trachtenberg moved to join the lawsuit and was seconded by Councilwoman Spencer. The motion carried unanimously.
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE: None
Councilwoman Greer moved to adjourn the meeting at 7:47 P.M., seconded by Councilwoman Trachtenberg and the motion passed unanimously.
__¬_____ __________________ ¬¬¬¬¬_______________________
Helen M Davis, Mayor Lisa Kraft, City Clerk
- Published in 2020 Council Meeting Minutes, CouncilMinutes
Minutes June 8, 2020
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
June 8, 2020
The Council and Officers of the City of Windy Hills met virtually through Zoom, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR COUNCIL MEMBERS OTHER CITY OFFICIALS
Helen M. Davis Bruce Blue Lisa Kraft
Kate Greer Jim Hodge
Marcia Myers Steve Teaford
Marianne Rademaker
Suzanne Spencer
Laura Trachtenberg
PUBLIC HEARING ON SPENDING ROAD AID FUNDS ON CITY PAVING:
Comments by Public: None
Comments by Council: Councilwoman Spencer asked Attorney Hodge where the monies for the Road fund are coming from and he explained.
MINUTES:
Councilwoman Myers moved to approve the minutes of the May 11, 2020 Council meeting; seconded by Councilwoman Greer and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for May, 2020 were moved for approval by Councilwoman Myers, seconded by Councilwoman Greer, and approved unanimously.
Councilwoman Greer moved to approve the May bills, totaling $37,963.66 and was seconded by Councilwoman Rademaker. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: None
MAYOR’S REPORT: attached in full.
Discussion followed about the Park.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Rademaker reported the City’s funds are doing well since moving to First Financial Bank.
Code Enforcement: Steve Teaford reported he was working with residents about signs being placed in the city right of way.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported there were 5 new residents in May. Also, the cement piers were ordered for the Orchid Society bench installation.
Windy Hills Green/City Maintenance/Newsletter/Tree Board – Councilwoman Greer:
Councilwoman Greer reported on the following items:
• A resident has asked to dedicate the Dogwood tree on the Green with a plaque.
Discussion about the trees and plaques on the Green.
• The Fairy Lights were a bust, so I borrowed green spot lights from Jodie Mudd for the Signature Entrance and turned off the Christmas tree.
Tree Board:
• 3 Bids on Foeburn tree removal were received
• 4 Trees on Ambridge will be removed by June 30th
Public Works: Councilman Blue reported:
• Road signs and fence going up on Rudy Lane
• Will work on signs for the Green – No Alcohol and No Loitering Dusk to Dawn.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported that the Windy Hills office will be sending out the rental and vacant house registration letters. This will permit better record keeping.
Newsletter – Councilwoman Myers: Councilwoman Myers reported the May issue of the Breeze was e-mailed to 731 residents and opened by 61%. Putting together a print addition for the June quarterly. There have been questions about putting advertisements in the Newsletter and unless it is a Public Service Announcement, there will be no advertising.
The 2020 Graduation Parade went off as planned. One graduate participated.
UNFINISHED BUSINESS:
Ordinance No. 1, Series 2019/2020 – Ad valorem Taxes – 2nd Reading: Councilwoman Greer made a motion to have Ordinance No. 1, Series 2019/2020 read into record and was seconded by Councilman Blue. The motion passed unanimously. Attorney Hodge read the Ordinance into record. Councilman Rademaker made a motion to approve Ordinance No. 1, Series 2019/2020 and was seconded by Councilwoman Blue. The unanimous vote was as follows:
Bruce Blue – Yes Kate Greer – Yes Marcia Myers – Yes
Marianne Rademaker – Yes Suzanne Spencer – Yes Laura Trachtenberg – Yes
Ordinance No. 2, Series 2019/2020 – 2020/2021 Budget – 2nd Reading: Councilwoman Greer made a motion to have Ordinance No. 2, Series 2020/2021 read into record and was seconded by Councilman Blue. The motion passed unanimously. Attorney Hodge read the Ordinance into record. Councilwoman Rademaker made a motion to approve Ordinance No. 2, Series 2020/2021 and was seconded by Councilwoman Greer. The unanimous vote was as follows:
Bruce Blue – Yes Kate Greer – Yes Marcia Myers – Yes
Marianne Rademaker – Yes Suzanne Spencer – Aye Laura Trachtenberg – Yes
NEW BUSINESS:
Paving Bid Review and Vote: Councilman Blue made a motion to accept Hall Construction’s paving bid. The motion was seconded by Councilwoman Greer, and approved unanimously.
ATTORNEY’S REPORT: Attorney Hodge had no comments.
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE: None
Councilwoman Rademaker moved to adjourn the meeting at 7:41 P.M., seconded by Councilwoman Greer and the motion passed unanimously.
__¬_____ __________________ ¬¬¬¬¬_______________________
Helen M Davis, Mayor Lisa Kraft, City Clerk
- Published in 2020 Council Meeting Minutes, CouncilMinutes
Minutes May 11, 2020
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
May 11, 2020
The Council and Officers of the City of Windy Hills met virtually through Zoom, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR COUNCIL MEMBERS OTHER CITY OFFICIALS
Helen M. Davis Bruce Blue Lisa Kraft
Kate Greer Jim Hodge
Marcia Myers Steve Teaford
Marianne Rademaker
Suzanne Spencer
Laura Trachtenberg
MINUTES:
Councilman Blue moved to approve the minutes of the March 9, 2020, Council meeting; seconded by Councilwoman Myers and approved unanimously. There were no April minutes because the April City Council meeting was canceled due to the COVID 19 emergency.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for March-April, 2020 were moved for approval by Councilwoman Greer, seconded by Councilman Blue, and approved unanimously.
Councilwoman Myers moved to approve the March-April bills, totaling $74,599.30 and was seconded by Councilman Blue. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: There were no resident comments.
MAYOR’S REPORT: This has certainly been a strange year. I have spent countless hours on the phone in virtual meetings with KLC, JCLC, Mayor Fisher, Senator McConnell, and the State Covid Task Force. If there was a meeting I was supposed to attend, I did. I have also spent too many hours “dumpster” diving through the City records – financial and otherwise. My QuickBooks skills are rapidly improving. It had been 8 years since I had used QuickBooks and it has been a learning curve but I have evolved enough to create all of the financial reports and begin teaching Lisa Kraft, our new City Clerk.
We were contacted by the Verizon franchisee about our un-cashed $2500 check from 2018. After several phone calls and Lisa and I spending hours going through files and QuickBooks, we determined that that the check was never cashed. Lisa contacted them and they are reissuing the check.
I have also handled un-mowed grass, dead trees, driveway encroachment issues, unpaid taxes, complaints about lack of social distancing, etc. We did have several complaints about an Indian Ridge property not complying with social distance and “shelter in place” orders. I contacted the Mayor’s office and they were very responsive. I was asked to obtain specific information from the neighbors so the Health Department could follow up. I emailed the neighbors but no one responded. Nothing was done.
I sent follow up letters to the two property owners with the unsafe trees – one on Antrim and the other on Foeburn. I spoke to the Foeburn homeowner who said that she could not afford to take down the tree. I proposed that we take down the tree and file a lien for said amount. I told her that I would verify the process with our lawyer. Jim and I spoke and he agreed that this is the best approach. I left the homeowner a message and will be following up with her via a letter with a copy for Jim Hodge. The Antrim property will have two trees taken down on Friday, May 15, 2020.
As you know, Lisa Kraft was hired at the end of March. She took the oath of office on May 8, 2020. Per our ordinance, she is paid $25 an hour and works 23.1 hours per week for a total of $30,000. Per our Governor’s orders, Lisa was working from home until this past week. Per Governor Beshear’s orders, the city will reopen May 18, 2020, but following the governor’s guidelines. The guidelines are attached to this report.
Marianne Rademaker and I have been working on the budget through virtual meetings. We have spent hours reviewing the numbers, accounts, etc. and we will discuss and have a first reading of the budget under new business. We received the updated PVA 2020 tax info and those numbers were used for our budget projections.
Police Report: There were a total of 95 hours in March and 106 hours for April. March radar= 30 hours evenly divided between Ambridge and Rudy resulting in 4 warnings and 1 ticket. There was a parking ticket issued for a car on Clerkenwell. We had another barking dog situation this time on Bentwood Place. We had an unlicensed/inoperable car at 617 Rudy Lane.
April Radar = 30 hours evenly divided between Ambridge and Rudy resulting in 1 warning. There was targeted enforcement on Pin Oak that was requested by me based on some residents’ complaints. There was other “unfounded” activity.
There were 34 hours of house watch all devoted to one house in Wexford Place because the resident is sheltering in Washington. According to the report, there was an arrest at the house. There were no parking citations issued for April because we suspended enforcement but we will be resuming next week. Unfortunately, some of our heavy abusers have taken advantage of the situation and the neighbors have been complaining.
Some of the delinquent taxes have been paid and the accounts updated. Lisa and I worked on a request about an unpaid tax bill that we found outdated to 2014/2015. I calculated all of the unpaid taxes, penalties, and interest for years 14, 15, and 19. Lisa sent an email with all of the information. We are implementing a new system to better track tax bills.
The office will be reopening May 18, 2020, per Mayor Fischer and following the Governor’s guidelines. The guidelines follow:
Kentucky released new reopening guidelines on Friday for additional businesses and organizations, including governmental agencies. Governor Andy Beshear thanked the Kentucky League of Cities for collaborating with the governor’s office on the suggested government procedures, which include the proposal that government offices not already in operation reopen on May 18. It is important to note that the guidelines are not mandatory for city governments and are only recommendations. Since many of these recommendations are not practical for some cities, they should be used by cities to help model their own individual policies.
The first recommendation addresses workplace capacity in government offices. On this point, the state is encouraging local governments to have no more than 50% of employees in an office per day, with the hope that other workers can utilize telework. Buildings are also asked to be at no more than 33% occupational capacity. While it will be impossible for many cities to continue operations and meet this goal, cities should look at developing policies that attempt to maximize the ability for employees to maintain safe social distancing.
Many government services and businesses are already operating by phone, and the state is requesting that policy continue where it is possible. They are also encouraging local government employees to wear face masks when interacting with coworkers and the public. You can access the complete guidelines that local offices and agencies, including the judicial and legislative branches, are encouraged to adopt or incorporate here.
Information was also provided on Friday for retail, places of worship, and funeral homes, which have a May 20 resumption date. Those guidelines can be found at the state’s “Healthy at Work” website. Governor Beshear said the state is still drafting requirements for restaurants, salons, and other businesses set to resume operation later this month.
COMMITTEE REPORTS:
Code Enforcement: Steve Teaford reported there are 55 rental – maybe more and 23 vacant homes.
City Maintenance/Windy Hills Green/Tree Board – Councilwoman Greer: Councilwoman Greer reported on the following items:
Green:
• The dogwood has been planted on the Green behind the signature entrance.
• Mike Hayman is trying to locate an Appalachian Redwood to replace the one that died in the western part of the Green. We may have to wait until fall to get a new one.
• A resident emailed the City that the triangle island on Clerkenwell was looking neglected. After I visited the site, I agreed with her concerns. I called Adam Vogelsang to see what work he did on the area. He only cut the grass. He will now start spraying for weeds and remove the dead shrub. I emailed the resident that we will remedy the situation.
• A resident requested (for the second time) that the City maintain the area along Highway 42 directly behind Coach Gate. The resident’s estimate is $5,000. The issue was addressed after the first request. The Council voted no. This is a State highway and we will not maintain it.
• TREE BOARD
• Because of the virus, there will be no Arbor Day this year. We can still get our Tree City status if we meet all the other requirements.
• Two residents purchased trees under the WHAAG program.
• Four of the people who applied for trees under the special program purchased their trees in March. The others will have to wait until November. Hopefully, there will be no drought.
• Ordered green fairy lights to put up on the signature entrance so the Christmas tree can be turned off.
Newsletter – Councilwoman Myers: Councilwoman Myers stated that she is gathering articles for the May newsletter. It is clear that we cannot celebrate the 4th of July with our usual parade and picnic. Our usual vendors and dedicated volunteers have been notified.
Since we have had to cancel Arbor Day and 4th of July events, and Windy Hills’ graduates are missing significant life landmark celebrations, Councilwoman Myers proposed a contact-free event to engage and lift community spirits. Councilwoman Myers made a motion to approve a Graduation Parade, seconded by Councilwoman Spencer, and passed unanimously. Details below:
On May 31, 2020, with the assistance of the Graymoor-Devondale Police, a graduation parade will tour the city, passing by the homes of 2020 high school and college graduates. Participants would ride in their own vehicles and remain in the vehicles. An announcement will be placed in The Windy Hills Breeze to ask families of grads to contact Lisa so the route can be planned. The route would generally begin from Sojourn Church, loop down Ambridge, then Rudy to Hubbards Lane, Brownsboro, Wexford Place loop, back to Rudy.
Community Caring/Welcome to Windy Hills – Councilwoman Spencer: Councilwoman Spencer reported on the following items:
• Community Caring– Sojourn Church Youth Group offered to do grocery store runs and other errands for our seniors during the first flurry of pandemic closures in mid-March. Notices were passed out by Jody Mudd, Stacey Ferris, and me resulting in 8 calls, 3 to just say “thanks” and 4 actual appointments reported back to me. Thanks to Marcia for a great idea to congratulate Grads. I have no clue how many we have other than one on my street.
• Five new residents in March and April total – I have not called on any new residents.
• Kentucky Orchid Society Bench has arrived at Freedom Metals. Cement company may be back on their working schedule next week and piers can be ordered for installation– Also signage for back rail can be ordered.
Finance – Councilwoman Rademaker: Councilwoman Rademaker reported that funds are secure at First Financial Bank by Federal Reserve, the City will continue doing business with them. The City still has approximately $23,000 at Stock Yards Bank.
Public Works – Councilman Blue: Councilman Blue reported:
• Mayor thanked Bruce for quick response on a downed tree
• Car on Two Springs has been handled.
• EcoTech is back to its regular pickup service.
• Checked all street, street signs, and poles.
• Have marked street areas that need repair. We will start working on the bid, as we did last year. Many of the streets may need repaving soon.
• Have identified street lights out and will report to LG&E. Drainage problems will be reported to MSD.
• Received a call from a resident about trimming back bushes at the corner of Ambridge and Westport Rd.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported to the Tree Board there is a tree on Windhurst/Ambridge that looks dead. I sent out two letters to vacant homes. The Mayor thanked Councilwoman Trachtenberg for attending a virtual Covid19 meeting in her place.
UNFINISHED BUSINESS: None.
NEW BUSINESS: Attorney Hodge read a summary:
First reading of Ordinance No.1 Series 2019/2020 – Ad Valorem Taxes. Councilwoman Rademaker made a motion for approval, Councilwoman Greer seconded, and approved unanimously. No action necessary. Second reading will be at the next Council meeting in June.
First reading of Ordinance No.2 Series 2019/2020 – 2020/2021 Budget. Councilwoman Rademaker made a motion for approval, Councilwoman Greer seconded, and approved unanimously. No action necessary. Second reading will be at the next Council meeting in June.
ATTORNEY’S REPORT: Attorney Hodge reported that the Candidate filing deadline is fast approaching – June 2, for the General Election to be held November 3, 2020.
COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE: NONE
Councilwoman Myers moved to adjourn the meeting at 7:56 PM., seconded by Councilwoman Trachtenberg, and the motion passed unanimously.
_______________________ _______________________
Helen M Davis, Mayor Lisa Kraft, City Clerk
- Published in 2020 Council Meeting Minutes
April Council Meeting Cancelled
The April Council meeting was cancelled due to Covid19.
- Published in 2020 Council Meeting Minutes
Minutes March 9, 2020
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
March 9, 2020
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Davis called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
Helen M. Davis | Bruce Blue (Absent) | Sandy Moore |
Kate Greer | Jim Hodge | |
Marcia Myers | Steve Teaford | |
Marianne Rademaker | ||
Suzanne Spencer (Absent) | ||
Laura Trachtenberg |
MINUTES:
Councilwoman Greer moved to approve the minutes of the February 10, 2020, Council meeting; seconded by Councilwoman Trachtenberg and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for February 2020 were moved for approval by Councilwoman Trachtenberg, seconded by Councilwoman Rademaker, and approved unanimously.
Councilwoman Rademaker moved to approve the February bills, totaling $34,912.73 and was seconded by Councilwoman Myers. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Rick Feldhoff resident at 301 Chelsea addressed his concerns that construction on the “Corn” property was proceeding as there was a crew putting in a culvert and driveway at the entrance into the property. The Mayor assured them that she is staying on top of any developments as much as she can.
Martha Davis, a resident at 613 Rudy Lane addressed the Council with concern that Sojourn Church had added some turning lanes which were causing some muddy ruts on one side of their driveway at the sidewalk. She also asked the Council to consider adding a trash can on Hubbards Lane along the sidewalk. She also stated there are some remains of an old mailbox at 4326 Rudy Lane close to the sidewalk and she would like to see it removed. She was told that this has been reported to Metro Louisville, as it is on their right-of-way.
MAYOR’S REPORT: The Mayor read her report as follows: “Marianne and I represented Windy Hills at the JCLC annual meeting where the featured speaker was the Mayor of Covington. Marianne, Laura, and I also attended the KLC meeting in Frankfort on February 12, 2020. While we were in Frankfort, we met with Kandie Adkinson, Office of the Secretary of State Land Office Section to discuss our boundary with St. Matthews.
Update on the “Corn” property – Mr. Marty Pohl sent me a copy of the proposed MSD work on his property. Tom Davis reviewed the plan and made a couple of suggestions to improve Mr. Pohl’s safety when entering his property. I also shared the proposal with Marcia Myers and Jane Sonntag. I sent Mr. Pohl a follow-up email that included Tom’s suggestions.
Police Report: There were a total of 101.3 hours. Radar = 29.3 hours evenly divided between Ambridge and Rudy resulting in 8 warnings on Ambridge and 1 on Rudy, and on several days the fastest speed was only 1 – 3 miles over the posted limit. Items were stolen out of an unlocked car on Deerfield. One Highfield resident was the victim of identity theft. She was referred to Metro.
There were 4 houses on house watch with one homeowner using all of the allotted 30 days.
There were 3 parking violations. One fine was paid and I sent a letter to an Indian Ridge resident who had not paid their fine. There was one barking dog warning citation on Waterford.
Grady treated me to tea and we had a very nice 1 1/2 hour discussion. He brought me up to date on the Metro policing situation. Metro is short-staffed so the response times will be longer which hopefully will have a minimal impact on our residents since our crime rate is extremely low. Graymoor-Devondale is planning to raise its hourly rates to $50/hour.
We still have outstanding 2019 taxes and follow up letters have been sent by our city attorney.
After conferring with St. Matthews officials, we have decided to NOT file any paperwork regarding the boundaries with St. Matthews. The official Secretary of State map which uses Logic is essentially correct.”
COMMITTEE REPORTS:
Code Enforcement: Steve Teaford stated there are 55 rental – maybe more and 23 vacant homes.
City Maintenance/Windy Hills Green/Tree Board – Councilwoman Greer: Councilwoman Greer reported on the following items:
Green:
- The insurance money left over from the trees replaced by the accident was used to purchase three trees that Mike Hayman suggested for the Green. Two have been planted and the dogwood will be planted soon.
Tree Board:
- Arbor Day is Sunday, April 19 from 2-4 and the Tree Board is meeting Tuesday, March 17th to plan it.
- Cheri is sending out letters to people who signed up for trees to inform them that they can get the trees now. These people can pick at a tree at Wallitsch, Ottes, or Plant Kingdom.
- Due to the budget, the resident tree subsidy program has been suspended until the new fiscal year.
- The two trees destroyed on Westport Road have been replaced.
- Linda Miller had to remove a dangerous tree in her yard and has been replaced with a Service Berry Tree at the City’s expense.
- Caroline Westfall examined a tree at 729 Wicklow and has been deemed dangerous. A letter will be sent to the owner telling them to remove it. She also examined a tree at 719 Wicklow, which is not, but while there noticed that the tree next door needs serious pruning. The homeowner will have this work done.
- Councilwoman Greer met with Adam Vogelsang asking him to give her an itemized estimate of his costs for the next fiscal year for budgeting purposes.
Newsletter – Councilwoman Myers: Councilwoman Myers stated that the deadline for the next print newsletter is March 11 with a projected in-home date of March 20. Included in the newsletter is a schedule for all future Ecotech pickups. Also included in the newsletter are dates for upcoming Windy Hills events.
Community Caring/Welcome to Windy Hills – Councilwoman Spencer: In Councilwoman Spencer’s absence, the Mayor reported that there are 3 new residents. She also reported there will be an article in a future Breeze regarding scams. Also reported was that the bench for the Green being donated by the orchid society has been ordered.
Finance – Councilwoman Rademaker: Councilwoman Rademaker reported that even though the rates the City was receiving from First Financial have expired, the City will continue doing business with them.
Public Works – Councilman Blue: Councilman Blue reported:
- Street light replaced across from Two Springs and Rudy; will have to reset sign.
- Anyone with road, signs, or paving issues to call or email him.
- Place in the Breeze and Newsletter to contact him with any Public Works Issues.
- He thanked Marcia Myers for taking care of Recycling while he was ill.
- He is waiting until warmer weather to begin checking all street, street signs, and poles.
- Will mark street areas that need repair and then bid, as we did last year.
- Unless it is an emergency, he will contact the Mayor before calling Adam with a repair request.
- The bench will be delivered to his warehouse for storage until placement.
Ordinances/Community Standards – Councilwoman Trachtenberg: Councilwoman Trachtenberg reported that she would like the Vacant Property Ordinance addressed in the newsletter and on the website.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
Upcoming Windy Hills Events: The Glow on the Green will be moved to the Tuesday after Thanksgiving and the Ice Cream Social will be on October 4. Councilwoman Greer will look into shredding at the Ice Cream Social this year.
ATTORNEY’S REPORT: Attorney Hodge reported that the Westport Road Corridor report was available and there is no impact on Windy Hills.
Comments/Questions to the Council as a Whole: Ralph Williams reported that the Fire Department, Police Department, and EMS were all at the “Lapp” house on Indian Ridge and Brownsboro Rd.
Councilwoman Greer moved to adjourn the meeting at 7:35 PM., seconded by Councilwoman Myers and the motion passed unanimously.
_______ __________________ _______________________
Helen M Davis, Mayor | Lisa Kraft, City Clerk |
- Published in 2020 Council Meeting Minutes
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