MINUTES WINDY HILLS TREE BOARD
March 12, 2015

A meeting of the Windy Hills Tree Board was held on Thursday, March 12, 2015, 7:00 P.M. at Calvin Presbyterian Church, 2501 Rudy Lane.

Members present were: Martha Davis, Chair, Amy Carter, Terese Fister, Marcia Myers, Jodi Smiley, and Cathy Thompson. Cheri Silvey-Slusher was absent.
Also present were Kate Greer, City Council Representative and Mike Hayman, Certified Arborist

Minutes: Minutes from February 5, 2015 were approved.

Financial Report: – Balances as of February 28, 2015
Tree Board Account – $9,221.27 Arborist Account – $1237.50

Chairperson Report: – Martha Davis reported that the Tree City USA application had been submitted both for recertification of Windy Hills as a Tree City and for possible “Growth Award” for all of the expanded work accomplished by the city in the past year. Windy Hills was entered in 5 categories based on these efforts: Arbor Day Celebration, Resident Tree Program, City Tree Lottery, Westport Road and Foeburn Lane entrance and The Windy Hills Green. It is hoped that the results of this award process may be announced in time for Windy Hills Arbor Day Celebration.

City Of Windy Hills Report: – Kate Greer had nothing new to report.

Arborist Report – Mike Hayman reported that extended winter weather has delayed digging trees and resulted in a shortage of trees available for planting
Brentwood – junipers and magnolias (deciduous) to be planted.
Westport Road & Foeburn Lane – Zelkovas to be planted when somewhat larger for their protection.
Remaining Tree Lottery Trees can still be planted in the next few weeks. Mike will work with Cheri Silvey-Slusher to complete this project with lottery winners.
Foeburn Lane – Mike has had no response from resident about consent to plant gingkos in the right-of-way.
Windy Hills Green – Not much planting planned for the Green this year.

Arbor Day Celebration April 19th – Cathy Thompson and Martha Davis co-chairing. Cathy has agreed to chair for 2016.
Prizes – Decorated cake for winning child (prepared by Cathy Thompson)
Donation from The Plant Kingdom for adult door prize.
Seed packets to be distributed to the children.
10 trees to be given to resident winners (with added benefit of planting guidance and help from Mike Hayman immediately following the April 19th event)
Program – Pruning exhibition will not be possible. Instead Mike Hayman will demonstrate proper tree planting by planting white oak on The Green. Bad mulching and good mulching will be demonstrated and photographed (by Jodi) for the newsletter.
Refreshments – Cathy will obtain small water bottles and juice boxes. Cathy and Jodi will provide cooling containers. It is hoped that WH Garden Club will provide cookies and each WH Tree Board member is asked to provide cookies.

Other Arbor Day Assignments:
Communication – Jim Thompson will construct structure for hanging 2 banners.
Kate Greer and Lou Phillips to put out 26 yard signs by the 12th and Amy Carter will remove them immediately following the event.
Cathy Thompson will contact Courier-Journal about coverage of the event and provide announcements to Sandy in Windy Hills office for multiple e-mail blast distribution.
Mike will prepare an instructional flyer to distribute with the prize trees.
Martha will prepare a script for the Mayor.

Staffing during the event:
Terese, Jodi, and Cheri will staff the table for three registration (1 for tree giveaway, 1 for other adult door prize, 1 for children’s door prize).
Marcia will staff refreshment table (with assistance from any Garden Club members who are willing).
Mike will monitor trees. Terese will manage recording tree winners.

Other business – Concerns about the mulch path on the Windy Hills Green were discussed and options explained.

NEXT MEETING – April 16, 2015, 7:00 p.m. * at Calvin Presbyterian Church.
*NOTE DATE CHANGE TO ALLOW FOR MAUNDY THURSDAY WORSHIP AND SPRING BREAK.

Respectfully submitted, Marcia Clark Myers, Secretary

If any member sees a discrepancy between the minutes and what occurred or sees a need for corrections or additions, e-mail Secretary Marcia Myers at [email protected]. Your approval of these minutes is granted unless the secretary hears otherwise from you.