Minutes August 14, 2017

CITY OF WINDY HILLS

Minutes of Regular Council Meeting
August 14, 2017

The Council and Officers of the City of Windy Hills met at Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.

ROLL CALL: The following were present:

MAYOR                COUNCIL MEMBERS                     OTHER CITY OFFICIALS
E. James Ising      Helen Davis                                    Sandy Moore
                              Kate Greer                                     Jim Hodge
                              Lou Phillips                                    Steve Teaford
                              Marianne Rademaker
                              Mike Skelton
                              Suzanne Spencer

MINUTES:

Councilwoman Davis moved to approve the minutes of the July 10, 2017 Council meeting; seconded by Councilwoman Greer and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for July, 2017 were moved for approval by Councilman Skelton, seconded by Councilwoman Rademaker and approved unanimously.

Councilwoman Rademaker moved to approve the July bills, totaling $25,656.03 and was seconded by Councilman Skelton. The motion passed unanimously.

GOOD NEIGHBOR AWARD PRESENTATION: The Mayor presented a Good Neighbor Award to Mr. Larry East for his continued good deeds he has done by maintaining an area of the City and keeping it beautiful.

RESIDENTS' COMMENTS/CONCERNS: None

COMMITTEE REPORTS:

Finance/Ordinances: Councilwoman Davis reported that the Auditors were in the office the previous week and will have the Auditors report at the September meeting.

Code Enforcement: Steve Teaford thanked the Council for their time at the Friday working session to review the rental properties. Councilman Skelton questioned if rental and non-rental properties should be reviewed the same to ensure all residents are in compliance. It was determined that from that point on, Mr. Teaford will address all properties that are not in compliance even if no complaints are received. (In the past, he would only address the ones that complaints have been received on.)

Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported that she will have 50 Green pamphlets to hand out at the Ice Cream Social. She requested a 6 ft table for the event. She had no report for Health and Fitness and reported there are 3 three new residents in the City and 1 plaque is in progress for the Green. She also stated she has formed a good Christmas Decoration Committee.

Community Events/Newsletter/Tree Board: Councilwoman Greer stated the deadline for the upcoming newsletter was today, August 14. Councilwoman Greer made a motion to appoint Jodie Mudd and Laura Trachtenburg to fill two unexpired terms on the Tree Board. The motion was seconded by Councilwoman Rademaker and passed unanimously. Councilwoman Greer also stated that the Tree Board will prune the trees on Rudy Lane that could be hazardous.

Public Works: Councilman Phillips reported that downed/destroyed street signs have become a problem, costing the City approximately $600 each. The latest one is the sign at Foeburn and Rudy Lane.

Police Liaison/Real Estate Signs: Councilwoman Rademaker reported that Graymoor-Devondale Police Department patrolled Windy Hills for 103.5 hours. 11 hours of radar time was spent on Ambridge resulting in two citations and 2 warnings. Rudy lane received 5 hours of radar time, resulting in one citation and 1 warning. An additional citation was issued on Rudy Lane for an expired license tag. Two warning were issued for parking on the grass (Foeburn and Wicklow). Four residences were on house watch. Several calls about suspicious persons and vehicles proved unfounded. Dead deer were reported both in the church parking lot and on Rudy Lane. Late night fireworks were reported on Indian Ridge and a solicitor on Merrifield. Someone on Bonfire damaged a car trying to avoid hitting a lawn care truck. Juveniles, using drugs were reported on Foeburn, which Police later found a small amount of marijuana in a back yard. A FedEx box was stolen from a lobby at Coach Gate. A person down at a Rudy lane address was reported, which Metro police and the coroner responded to.

Windy Hills Green/City Beautification: Councilman Skelton reported that the work on the bear podium started this week. He stated he is hopeful that the work will be completed by the Ice Cream Social on September 17. He also reported there are a dead trees on the Green (two of them new). A discussion continued on watering the trees. Councilman Skelton also reported that Reach Alert now has 348 members and would like an article in the newsletter as one last effort to increase the membership. At $2 per household, it may not be feasible to continue.

UNFINISHED BUSINESS:

Website Update: Councilwoman Davis made a motion to accept the bid of Lumins Associates to redesign the website for the City of Windy Hills at a price not to exceed $4,000. The motion was seconded by Councilwoman Rademaker and passed unanimously.

Rudy the Bear: See Windy Hills Green/City Beautification report above.

NEW BUSINESS

House Bill 215 Re: KY State Police Report Policy: Attorney Hodge stated this deals with Open Records Requests. He will design a new policy and have for review at the September meeting. .

ATTORNEY'S REPORT: Attorney Hodge advised the City to adopt a policy regarding information being requested from the City by a news entity following the Kentucky HB215 guidelines.

MAYOR'S REPORT: Mayor Ising stated the Audit began this week and their fee is only $100 more than last year. He stated that the Auditors reported that everything looks good so far and will get a copy to each Council Member in the next week or two. He also reported that the City had received the Tree City USA designation again this year. He stated that he signed an agreement with the KY Dept. of Libraries to receive a grant of $7,050 to codify the City's Ordinances. He thanked Councilman Phillips for all his hard word on getting the City this grant. He also stated he had received a few complaints about walkers disposing of too much trash in the public trash cans and will see if the trash can be picked up twice a week instead of once a week.

COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE: Resident, Martha Davis, asked what the Codification is...it was explained to her that it is a professional gathering of all the City's Ordinances that is user friendly, organized, and will be included in the City's website.

Councilwoman Greer moved to adjourn the meeting at 7:42 P.M., seconded by Councilman Phillips and the motion passed unanimously.