Minutes June 12, 2017

CITY OF WINDY HILLS

Minutes of Regular Council Meeting

June 12, 2017

The Council and Officers of the City of Windy Hills met at the Calvin Presbyterian Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

ROLL CALL:  The following were present:

  1. MAYOR                                   COUNCIL MEMBERS               OTHER CITY OFFICIALS

E. James Ising                          Helen Davis                             Sandy Moore

                                                 Kate Greer                             Jim Hodge      

                                                Lou Phillips                              Steve Teaford

                                                Marianne Rademaker                       

                                                Mike Skelton

            Suzanne Spencer

                       

MINUTES:

Councilwoman Greer moved to approve the minutes of the May 8,  2017 Council meeting; seconded by Councilwoman Davis  and approved unanimously.

Councilman Skelton moved to approve the minutes of the May 19,  2017 Special Council meeting; seconded by Councilman Phillips  and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for May, 2017 were moved for approval by Councilwoman Davis, seconded by Councilwoman Rademaker and approved unanimously.

RESIDENTS’ COMMENTS/CONCERNS: Resident Martha Davis stated she thought the trees on Ambridge needed attention (pruning, etc.)

Tim McNally, with Waste Management, stated he was there to drop off the contracts with Windy Hills and Waste Management and added this is his very last contract as a representative with Waste Management.  He thanked everyone on the Council and the Clerk for all the years of service and friendship with Waste Management and continued by stating that he has his very first contract with Waste Management framed and will add a copy of this very last contract. 

COMMITTEE REPORTS:

 Finance/Ordinances:  Councilwoman Davis reported that the City should end the fiscal year with a surplus, stating that June is typically a slow income month but the City has a substantial surplus through May that should carry the City through.  She thanked Councilman Phillips for his excellent job in preparing the 2016-2017 budget and ensuring good fiscal responsibility for Windy Hills.  She also thanked Code Enforcement Officer, Steve Teaford for the implementation of the Rental Ordinance stating that he is an excellent ambassador for our City.

Code Enforcement:  Steve Teaford reported that since Friday at the Working Session, he has resolved one issue on his report.  He also reported that he has called Metro Call regarding the area around the Muddy Fork area on Rudy Lane.  It could be 2 -3 months before it is cleared up.

Community Caring/Health & Fitness/Welcome to Windy Hills:   Councilwoman Spencer reported that the Green map and "tree key" are ready for copying and is currently working on "then and now" pictures.  She plans on handing out at the 4th of July picnic and may also hand out a Disaster Booklet.  She had nothing to report of Health and Fitness and one Plaque in the works for the Green.  She also reported there are 4 new residents in the Month of May.

Community Events/Newsletter/Tree Board:  Councilwoman Greer reported that the newsletter is at the printers and should be delivered in time for the 4th of July Picnic.  The next newsletter deadline is August 21.  The Ice Cream Social has been scheduled for September 17th and she stated the Tree Board meeting will be in late June. 

Public Works:  Councilman Phillips reported that the street light at Foeburn and Westport Road is down again and has been reported to LG&E.  He also stated the new signs have been ordered for that new light pole.  He reported that the paving on the Wellington Loop has been completed and a pot hole on Copperfield has been taken care of.

 

Police Liaison/Real Estate Signs:  Councilwoman Rademaker reported that Graymoor-Devondale Police Department patrolled Windy Hills for 107 hours and stated that the length of radar patrols were not reported by Graymoor/Devondale Police.  There were 38 sessions on Ambridge and 29 on Rudy Lane, resulting in 4 warnings and 2 tickets on Ambridge and 18 warnings and 5 tickets on Rudy.  Citations for expired tags were issued on Hubbards Lane at Coach Gate and on Rudy Lane.  There was also a warning given at Foeburn and Westport.  She reported that parking had received quite a bit of attention during May, resulting in 3 warnings on Copperfield, two on Bonfire, and one each on Regency, Chesham, and Cathcart.  One ticket was issued on Tottenham, and two each on Windsong Way and Windsong Court.  There was an issue reported on Tottenham due to a resident notifying the City that he would have a dumpster in the driveway which meant he would have to park in the street.  A suspicious vehicle was reported to Grassy Fork and a suspicious person reported on Brownsboro Rd, which neither resulted in a problem.

 

Windy Hills Green/City Beautification:  Councilman Skelton reported that a local carver has a bear available and will have it on Tuesday, June 13 to look at and determine if the City is interested in purchasing it.  He also reported that if this bear does not work out he has found a source of logs that could be used for carving a new bear.  He also reported that the Green path as been re-wood chipped and the light on the Signature Entrance Sign at Foeburn and Westport Road is now working.  Councilwoman Greer stated she thought the Regency Lane entrance needed some attention and she would like to see some native trees and srubs planted there.  Councilman Skelton made a motion to spend up to $500 on the Regency Lane entrance.  The motion was seconded by Councilwoman Greer and passed unanimously.

UNFINISHED BUSINESS:

 

Ordinance 1, Series 2017/2018 - Ad Valorem Taxes - Second Reading:  Councilman Skelton made a motion to have Ordinance 1, Series 2017/2018 read into record and was seconded by Councilwoman Davis.  The motion passed unanimously. Sandy Moore, the City Clerk/Treasurer read the Summary of Ordinance 1, Series 2017/2018 regarding the Ad Valorem Taxes.  Councilwoman Greer made a motion to approve Ordinance 1, Series 2017/2018 and was seconded by Councilman Phillips.  The Ordinance was approved with 6 Ayes as follows:

Councilwoman Greer              Aye                  Councilwoman Rademaker    Aye

Councilwoman Spencer          Aye                  Councilman Phillips                Aye

Councilwoman Davis              Aye                  Councilman Skelton                Aye

Ordinance 2, Series 2017/2018 - Budget - Second Reading:  Councilman Skelton made a motion to have Ordinance 2, Series 2017/2018 read into record and was seconded by Councilwoman Davis.  The motion passed unanimously. Sandy Moore, the City Clerk/Treasurer read the Summary of Ordinance 2, Series 2017/2018 regarding the City of Windy Hills Budget.  Councilwoman Greer made a motion to approve Ordinance 2, Series 2017/2018 and was seconded by Councilwoman Davis.  The Ordinance was approved with 6 Ayes as follows:

Councilwoman Greer              Aye                  Councilwoman Rademaker    Aye

Councilwoman Spencer          Aye                  Councilman Phillips                Aye

Councilwoman Davis              Aye                  Councilman Skelton                Aye

Website Update:  Mayor Ising reported that a team of three - Councilman Skelton, City Clerk Sandy Moore and Councilwoman Davis would be on the committee.  The Committee will provide an update as information is gathered.  Councilman Skelton made a motion to spend up to $6,000 for a new website and was seconded Councilwoman Davis.  The motion was approved unanimously. 

Bonding Amount Evaluation:  Mayor Ising asked our City Attorney to give his opinion on the Bonding Insurance amount.  Attorney Hodge offered some examples.  The Mayor also stated that he would check with the City's  Accountants for their opinion for the amount of the Bonding Insurance for our City.    

Other:  Mayor Ising asked Attorney Hodge for a copy of the Resolution that the City passed in April authorizing the Mayor to defend litigation with the right to withdraw upon 30 days notice.

NEW BUSINESS

Street Signs at Westport and Foeburn:  Councilman Phillips made a motion to spend up to $1,200 to replace the street sign at Westport Road and Foeburn Lane.  The motion was seconded by Councilwoman Davis and passed unanimously.

Rudy the Bear:  Councilwoman Greer made a motion to spend up to $7,500 for the Rudy the Bear replacement.  The motion was seconded by Councilman Skelton and passed unanimously. 

ATTORNEY’S REPORT:   None 

MAYOR'S REPORT:  Mayor Ising reported that he had received a letter requesting information about the Oxford House in the City.  This person stated that an Oxford House was being rented on E. Burnett St.  He also reported that the City had received an Application of Funding from Westport Middle School and he would reply back to them that the request did not meet the City's guidelines.  He also stated he had received an email from Ken Weber with Reach Alert.

COMMents/Questions to the Council as a Whole:  Resident Martha Davis asked what the funds request would be used for at Westport Middle School - the request was for assistance with a music program.  Councilman Phillips stated there would be a Car Show at Walden School the weekend of June 17 and 18.

Councilwoman Greer moved to adjourn the meeting at 8:03 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.