Minutes October 10, 2016

CITY OF WINDY HILLS

Minutes of Regular Council Meeting
October 10, 2016

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.

ROLL CALL: The following were present:

MAYOR                  COUNCIL MEMBERS                                 OTHER CITY OFFICIALS
E. James Ising       Helen Davis                                                 Sandy Moore
                              Kate Greer                                                   Jim Hodge
                              Lou Phillips                                                  Steve Teaford (absent)
                              Marianne Rademaker
                              Mike Skelton
                              Suzanne Spencer

MINUTES:

Councilwoman Greer moved to approve the minutes of the September 12, 2016 council meeting; seconded by Councilman Skelton and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for September, 2016 were moved for approval by Councilman Skelton, seconded by Councilwoman Spencer and approved unanimously.

Councilwoman Davis moved to approve the September bills, totaling $184,525.00 and was seconded by Councilman Skelton. The motion passed unanimously.

RESIDENTS' COMMENTS/CONCERNS:

RESIDENTS’ COMMENTS/CONCERNS:

Name

Address/Street

Concern/Complaint

Lynn Renau

Waterford Rd

Expressed concern about the condition of "Rudy" the bear on the Green.  Councilman Skelton and Landscaper Adam Vogelsang will evaluate and work on Rudy.

John Yunt

Westgate Place

Stated that when Westgate Place was paved the manhole was raised and a place in front of his house that holds water.  These two places have been marked but have never been worked on.  He also stated the entrance signs are useless because they are not easily seen due to black letters on a black background.

Doug Scott

The Healing Place

Would answer questions later in the agenda.


Doug Scott The Healing Place would answer questions later in the agenda.

COMMITTEE REPORTS:

Finance/Ordinances: Councilwoman Davis had no report.

Code Enforcement: No report.

Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer stated the Preparedness Booklet is ready for printing. She reported that there are 10 sold properties in August and September. She received two bids on the hanging of the Christmas decorations and will be tying bows for the wreaths.

Community Events/Newsletter/Tree Board: Councilwoman Greer stated the next newsletter deadline is November 22. She also reported that the Tree Board's next meeting will be on October 20. She also stated that she is planning the Glow on the Green event, which is the Sunday after Thanksgiving.

Public Works: Councilman Phillips reported that he is currently working on refreshing the street light and sign posts (painting). He also stated that he is checking street signs for missing letters and will have them repaired/replaced.

Safety/Real Estate Signs: Councilwoman Rademaker reported that the Graymoor/Devondale Police department patrolled 102 hours with 22.5 hours spent on radar (18.5 on Ambridge and 4 on Rudy), resulting in 5 warnings on Ambridge and 3 on Rudy. One ticket was written on Ambridge. Councilman Phillips will check with Metro about getting the "Smart Cart" to be placed on Rudy Lane. She stated there were 2 reports of vandalism on Ambridge, a loose Greyhound dog on Kitty Hawk and two businesses with doors open at the Brownsboro Center, but nothing was stolen. The police closed and locked the doors. They also had a resident (welfare) check on Antrim and several houses were on house watch.

Windy Hills Green/City Beautification: Councilman Skelton reported that two trees that were supposed to have been planted in the spring are now going to be planted in the fall. The Ash tree is down.

UNFINISHED BUSINESS:

Rental Property Registry: The Council discussed at the Friday Caucus meeting and Code Enforcement Officer, Steve Teaford, and Councilwoman Davis are working on this project. Metro Louisville has one and the Council may adopt theirs but would only affect the residential properties.

Contribution Requests - Senior Care Experts and The Healing Place: Councilman Spencer explained both requests and stated that the money was already in the 2016/2017 budget for donations. Councilman Phillips made a motion to contribute $2,500 to each (Senior Care Experts and The Healing Place), the motion was seconded by Councilwoman Rademaker. Councilman Skelton amended the motion to change the amounts to $2,000 to Senior Care Experts and $3,000 to The Healing Place. His amendment was seconded by Councilwoman Greer. Councilwoman Rademaker stated she would not like taking any money away from Senior Care Experts. The vote on the amended motion to donate $2,000 to Senior Care Experts and $3,000 to The Healing Place passed with a vote of 5 ayes and 1 no vote.

NEW BUSINESS

Adam Vogelsang - Rudy Bear base: Adam Vogelsang, with Brownsboro Landscaping explained the work he would complete a base to make Rudy the Bear more secure and less disease prone. It was suggested to have Ed Hamilton, a sculptor, to design a base or at least invite him to check out the bear. Councilman Phillips made a motion to have Adam Vogelsang build a base for the bear at a cost not to exceed $1,500. Councilman Skelton seconded the motion and it passed unanimously.

Angela Leet - Tree Cleanup on Rudy Lane: Metro Councilwoman, Angela Leet, addressed the Council to report that Urban Forestry reviewed the tree situation on Rudy Lane and reported some issues. Five or six lots need to be cleaned up. She stated the cost is over $10,000 and would like for Windy Hills to share in the cost to clean up this area. Rudy Lane is a Metro maintained road, so the homeowners would have to abide by Metro's Codes and Metro will enforce their codes. The homeowners have not been notified yet. Councilman Phillips made a motion for Windy Hills to pay half ($5,441) and Metro pay the other half ($5,441). The motion was seconded by Councilwoman Greer. Discussion continued with Councilwoman Davis calling the question and was seconded by Councilwoman Rademaker. The motion to call the question passed unanimously. The original vote passed unanimously.

Landscaping Projects: Councilwoman Greer made a motion to have Brownsboro Lawn Care re-landscape the entrances at Victoria Place and Indian Ridge at a cost not to exceed $4,250. The motion was seconded by Councilman Skelton and passed unanimously.

Councilman Skelton made a motion to have Brownsboro Lawn Care install and remove the City's Christmas/holiday decorations at a cost not to exceed $700. The motion was seconded by Councilwoman Spencer and passed unanimously.

Councilwoman Davis made a motion to have Brownsboro Lawn Care paint and repair the needed City's street light and sign poles at a cost not to exceed $3,500. The motion was seconded by Councilwoman Greer and passed unanimously.

Reach Alert: Councilman Skelton stated that the original goal for contracting with Reach Alert was to have 500 people sign up for the service. The City currently has 264 people signed up, and some of those 264 people could be multiple people from the same household. The contract with Reach Alert is due for renewal in December and the cost will double from $1 per Windy Hills household to $2 per household. The subject will be re-addressed at the November meeting.

Web Site: Councilman Skelton stated that a committee had met to discuss the updating of the City's web site. Resulting from the meeting were 4 pages of improvements that will be considered.

Glow on the Green - Light Repairs: Councilman Skelton stated that the City turned the Christmas tree on the Green on in July for the purpose of checking the lights on the tree. Some lights on the tree are in need of repair/replacement. Councilwoman Rademaker made a motion to spend up to $1,000 to update the Christmas/Holiday tree. The motion was seconded by Councilman Phillips and passed unanimously.

ATTORNEY'S REPORT: No Report

MAYOR'S REPORT: Mayor Ising reported that at the KY League of Cities Convention Windy Hills was recognized as a "Legacy City", sharing the results of the City's strategic planning which resulted in creating a legacy that will survive the current elected officials. He also stated the Brightside Cleanup will be on Saturday, October 22. He reported the Auditors had completed the City's audit and will be reporting on that in an upcoming meeting. He reminded the Council members to let the Clerk know if they would be attending the Jefferson County League of Cities dinner. He also stated that he had invited all the candidates that are running for the City of Windy Hills Council to attend the Work Session for the October meeting and none attended and pointed out that there were no candidates at the current meeting. He stated that there were two candidates at the September work session and one at the September Council Meeting.

COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE: Resident Lynn Renau stated she is concerned about a dead tree that is shredding limbs on Waterford Road. She also expressed her concern about "Rudy" the bear and the condition he is in.

Councilwoman Greer moved to adjourn the meeting at 8:25 P.M., seconded by Councilman Phillips and the motion passed unanimously.