Minutes January 11, 2016

CITY OF WINDY HILLS

Minutes of Regular Council Meeting
January 11, 2016

The Council and Officers of the City of Windy Hills met at the Calvin Presbyterian Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.

ROLL CALL: The following were present:

MAYOR               COUNCIL MEMBERS                      OTHER CITY OFFICIALS
E. James Ising    Helen Davis                                       Sandy Moore
                            Kate Greer                                        Carrie Ritsert
                            Lou Phillips                                       Steve Teaford
                            Marianne Rademaker
                            Mike Skelton
                            Suzanne Spencer

MINUTES:

Councilwoman Greer moved to approve the minutes of the December 14, 2015 regular council meeting; seconded by Councilwoman Davis and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for December, 2015 were moved for approval by Councilwoman Rademaker, seconded by Councilwoman Davis and approved unanimously.

Councilman Phillips moved to approve the December bills, totaling $54,177.47 and was seconded by Councilwoman Rademaker. The motion passed unanimously.

RESIDENTS' COMMENTS/CONCERNS: Resident Martha Davis addressed the Council with three subjects/concerns: 1 - She handed out Financial Interest Statements to the Council and Staff; 2 - There is a barrel on Hubbards Lane that needs to be removed; 3 - She would like to see a street light put up at the corner of Hubbards and Rudy.

COMMITTEE REPORTS:

Finance/Ordinances: Councilwoman Davis stated she is checking on Money Market rates vs. CD rates.

Code Enforcement: Steve Teaford submitted the final Code Enforcement Guidelines which included all of the changes/suggestions made to him. He said the Council needs to decide how this will be distributed to the residents.

Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer stated she had nothing to report in regards to Health and Fitness and Community Caring. She reported that there were four new residents and that the Christmas decorations were ready to be stored.

Community Events/Newsletter/Tree Board: Councilwoman Greer reported that the next newsletter deadline is February 26. She had nothing to report for the Tree Board as the meeting would be held later that week.

Public Works: Councilman Phillips reported there is a leaning yield sign at Jonlyn and Foeburn and Eagle Sign has been contacted to repair/replace it. Adam Vogelsang, the City's snow removal contractor, reported that he plowed the westward facing hills and Magic salted all the roads.

Safety/Real Estate Signs: Councilwoman Rademaker stated she had not received the report from Graymoor/Devondale police. She said that when she called to inquire about the missing report she would ask Chief Throneberry to check on cars parked overnight on the streets.

Windy Hills Green/City Beautification: Councilman Skelton reported Mike Hayman, the City's arborist for the Green, is attending a nursery tradeshow. The two suggested plantings for around the benches are; dwarf burning bushes and dwarf viburnuim. These could possibly take a long time to get.

UNFINISHED BUSINESS:

Reach Alert Program : Councilman Skelton reported that there have been 2 alerts sent out. Currently there are 162 users. He would like the City Clerk to send out another email blast to make the residents aware of this system. He also suggested that when an alert is sent out that the person sending out the alert should contact one other City Reach Alert Administrator to concur that the situation calls for an alert to be sent.

NEW BUSINESS:

Records Retention Activities: Councilman Phillips reported that he worked with Pam Howarah, Administrator with the KY Dept. for Libraries and Archives. She offered suggestions and guidelines for retaining the City records. She will check on the Codification Grant status.

Google Franchise Interlocal Cooperation Agreement and Municipal Order: Councilwoman Greer made a motion to approve Municipal Order #3, Series 2015-2016 in regards to a Google Franchise Interlocal Agreement. The motion was seconded by councilwoman Spencer and passed unanimously. Councilwoman Spencer made a motion to accept the Google Franchise Interlocal Cooperation Agreement and was seconded by Councilman Phillips. The motion passed unanimously.

Goal Setting: Mayor Ising stated the discussion on Goal Setting would continue at the February work session when the Council would decide how many Goals they would try to accomplish in 2016 and discuss in depth and determine the priority of each Goal.

ATTORNEY'S REPORT: Attorney Ritsert reported that the they had received notice in the Audrey Lapp case that there was a 60 day stay, which means nothing will happen until after 60 days. She also stated that in February she will be addressing the delinquent taxes.

MAYOR' REPORT: Mayor Ising reported that Chief Seng will be at the February work session to explain the St. Matthews Ambulance Resolution regarding ambulance services in St. Matthews. Chief Seng will entertain questions at that meeting. Mayor Ising also stated he had received a call from a resident inquiring if the Henchy property (5-6 undeveloped acres) was going to be developed. He stated to his knowledge there was no activity or plans for development.

COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE: Alan Ware inquired about the Google Municipal Order and Interlocal Agreement. Mayor Ising stated that, in summary, the City is agreeing to have Metro work on our behalf to negotiate with Google to bring a new, faster web service to Metro, which includes all 82 incorporated Cities within Metro.

Councilman Phillips moved to adjourn the meeting at 7:35 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.