Minutes December 14, 2015

CITY OF WINDY HILLS

Minutes of Regular Council Meeting
December 14, 2015

The Council and Officers of the City of Windy Hills met at the Calvin Presbyterian Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.

ROLL CALL: The following were present:

MAYOR                                COUNCIL MEMBERS                              OTHER CITY OFFICIALS
E. James Ising                      Helen Davis                                              Sandy Moore
                                              Kate Greer                                               Carrie Ritsert
                                              Lou Phillips                                              Steve Teaford
                                              Marianne Rademaker
                                              Mike Skelton
                                              Suzanne Spencer

MINUTES:

Councilwoman Greer moved to approve the minutes of the November 9, 2015 regular council meeting; seconded by Councilman Skelton and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for November, 2015 were moved for approval by Councilwoman Rademaker, seconded by Councilwoman Davis and approved unanimously.

Councilwoman Davis moved to approve the November bills, totaling $43,539.66 and was seconded by Councilwoman Rademaker. The motion passed unanimously.

RESIDENTS' COMMENTS/CONCERNS: None

COMMITTEE REPORTS:

Finance/Ordinances: No Report.

Code Enforcement: Steve Teaford had distributed his report previously. He stated all issues had been resolved with the exception of a few ongoing situations that he will continue to monitor.

Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reviewed the report she had previously distributed to the Council. She stated she has asked Kathy Krebs to assist with distributing emergency contact questionnaires and she may have another new resident to start assisting. There was nothing to report for Health and Fitness. She reported the Christmas Decorations were finished as of 12/7/15 at a total cost of $3,033.79. She has requested to use the balance of their budget to purchase more garland for the longer poles. She also reported there have been two new Memorial Plaques ordered for trees on the Green; one from Lou and Jackie Phillips in memory of Charles T. and Anna Young and another from the Ellerkamp Family in memory of Faye and George Ellerkamp. She also stated there were eight new residents in December.

Community Events/Newsletter/Tree Board: Councilwoman Greer reported that the Glow on the Green was a huge success. She thanked Adam Vogelsang and Mike Skelton for all of their help. She stated the leftover cookies were sent to Wayside Mission, as Costco would not take them back and if they did, they would just throw them out. Councilwoman Greer stated that Martha Davis will be leaving as the Tree Board Chair on December 31 and Cheri Silvey Slusher will take her place. She also reported that the new trees have been planted on Indian Ridge and Kitty Hawk and five on Rudy Lane (all on the right-of-way). The Tree Board is still looking for other places to plant more canopy trees on the right-of-way. Councilwoman Greer also reported that the next newsletter deadline would be February 26, 2016.

Public Works: Councilman Phillips reported that he has contacted St. Matthews regarding adding street lights to the corner of Rudy Lane and Hubbards Lane. St. Matthews has contacted Metro to see if they could assist.

Safety/Real Estate Signs: Councilwoman Rademaker reviewed the report she had previously distributed. Graymoor/Devondale patrolled for 119 hours, charging the City for 100 hours. Approximately 16 hours of this time was radar enforcement with 11.5 hours on Ambridge and 4.5 hours on Rudy which resulted in 9 warnings on Ambridge. Three citations were issued on Rudy Lane and one on Ambridge. There was no mention of parking enforcement in the police report. There were three residences on house watch. A low limb on Rudy Lane that was blocking traffic was reported as well as a tree in the road on Indian Ridge. Also reported was an accident on Hubbards Lane and suspicious persons on Rudy Lane and Deerfield.

Windy Hills Green/City Beautification: Councilman Skelton reported that two Maple trees were removed. Arborist, Mike Hayman would like to replace with 2 or 3 Zelcuva which would take a long time to get to full growth. Mike Hayman addressed the Council stating that Mike Smiley's plan did include some kind of plantings around the benches. Mike Hayman offered three suggestions: Dwarf burning bushes, Star Magnolia - pink flower, and dwarf viburnuim. Councilman Skelton made a motion for Mike Hayman to acquire 3 Zelcuva up to $500. The motion was seconded by Councilwoman Greer and passed unanimously. Councilwoman Greer made a motion to have a plaque placed on the Green to honor Mike Hayman for all his work. The motion was seconded by Councilwoman Spencer and passed unanimously.

UNFINISHED BUSINESS:

Amended Budget Ordinance (Second Reading): Councilwoman Rademaker made a motion for Attorney Ritsert to have the Ordinance Summary, second reading. The motion was seconded by Councilwoman Davis and passed unanimously. Attorney Ritsert read the summary, second reading into record. Councilman Skelton made a motion to approve the Ordinance and was seconded by Councilwoman Greer. The motion passed with a roll call vote as follows:

Councilwoman Davis   Aye                       Councilwoman Rademaker   Aye
Councilwoman Greer   Aye                       Councilman Skelton              Aye
Councilman Phillips     Aye                       Councilwoman Spencer        Aye

Reach Alert: Mayor Ising handed out the guidelines that St. Matthews have in place for their use of Reach Alert. Councilwoman Rademaker suggested that emails continue to be sent out for more elaborate messages and use the Reach Alert system for shorter messages. Councilman Phillips would like to look at other City's guidelines for using the system. Councilman Skelton reminded the Council that residents would have 3 options to receive messages and can also choose to receive messages between alerts and/or reminders. Councilwoman Davis stated she would talk to her contact with Graymoor/Devondale and Councilwoman Greer stated she would talk with her Anchorage contacts to see what guidelines they use for the system. Councilwoman Greer made a motion to have the Clerk send out an email blast to all residents to introduce the system to them. Councilman Skelton seconded the motion and passed unanimously.

NEW BUSINESS:

ATTORNEY'S REPORT: Attorney Ritsert reported that the Audrey Lapp house on Indian Ridge is in foreclosure and moving along.

MAYOR' REPORT: Mayor Ising stated he would like to continue with sending gifts to Graymoor/Devondale Police and the St. Matthews Fire Department. Councilwoman Rademaker made a motion to purchase Shady Lane gift certificates for the Police Dept and have fresh fruit from Paul's Fruit Market delivered to the Fire Department. Her motion was seconded by Councilwoman Spencer and passed unanimously. He reported that he had attended Angela Leet's Mayor's Meeting. He inquired about paving Rudy Lane. It will be done, but not until Fiscal Year 2016-2017. He also stated that the Local Sales tax is still up in the air. He stated that if any residents had any questions regarding snow removal on any Metro Streets to call 311 and they would direct the call to Metro Public Works. He continued, stating that Angela Leet is still keeping up to date on the VA Hospital situation. He reported that ST. Matthews Library is expanding with funds coming from Metro and St. Matthews. He also reported that Google is attempting to have an agreement passed in Jefferson County. Mayor Ising also reported that the Goal Setting will begin at the January Work Session.

COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE: None

Councilwoman Greer moved to adjourn the meeting at 7:55 P.M., seconded by Councilman Skelton and the motion passed unanimously.