Minutes November 9, 2015

CITY OF WINDY HILLS

Minutes of Regular Council Meeting
November 9, 2015

The Council and Officers of the City of Windy Hills met at the Calvin Presbyterian Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.

ROLL CALL: The following were present:

MAYOR                                  COUNCIL MEMBERS                             OTHER CITY OFFICIALS
E. James Ising                        Helen Davis                                             Sandy Moore
                                                Kate Greer                                              Carrie Ritsert
                                                Lou Phillips                                             Steve Teaford
                                                Marianne Rademaker
                                                Mike Skelton    
                                               Suzanne Spencer

MINUTES:

Councilwoman Greer moved to approve the minutes of the October 12, 2015 regular council meeting; seconded by Councilman Skelton and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for October, 2015 were moved for approval by Councilwoman Davis, seconded by Councilwoman Rademaker and approved unanimously.

Councilwoman Rademaker moved to approve the October bills, totaling $104,179.14 and was seconded by Councilwoman Davis. The motion passed unanimously.

RESIDENTS' COMMENTS/CONCERNS: Laura Trachtenburg addressed the Council with her concern regarding the overgrown bushes at the Brownsboro Center creating a dangerous situation when pulling onto Rudy Lane from the shopping center. Mayor Ising said he would look into this.

COMMITTEE REPORTS:

Finance/Ordinances: Councilwoman Davis reported that the City has renewed several CD's and will continue to monitor the rates.

Code Enforcement: Steve Teaford had distributed his report previously. He stated he would be forwarding the report/update on a weekly basis instead of monthly.

Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer had no report for Community Caring. She has received a request for a walking group and may include an article in the newsletter to seek interest. She reported on the Christmas Decorations, stating that the bows were completed and that the Magnolia leaves have been cut. She stated she has received a bid for hanging and removing the Christmas wreaths for a total of $2,000. Councilwoman Spencer also reported there is a plaque on order for a tree on the Green, purchased by Lou and Jackie Phillips, and should be in place by "Glow on the Green".

Community Events/Newsletter/Tree Board: Councilwoman Greer reported that the newsletter deadline is November 22. She stated that Adam Volgelsang will assist with "Glow on the Green" since Councilman Skelton will be recovering from surgery. Councilman Skelton will contact Sojourn Church to see if they would have any interest in providing a music program for the "Glow on the Green". The "Glow" signs will be put in place around the City. Councilwoman Greer reported that Mike Hayman is resigning from the Tree Board at the end of the year but is willing to finish Bentwood Place. He has recommended and the Tree Board agreed to hire Carolyn Westfall, an arborist. She also asked that letters be sent to accept Shaun Danahy and Ward Wilson as the two new Tree Board members (replacing two members whose terms have expired).

Public Works: Councilman Phillips reported that repairs on the sidewalk on Ambridge is finished and the "homeless zone" on the Green has been cleaned/cleared up.

Safety/Real Estate Signs: Councilwoman Rademaker reviewed the report she had previously distributed. Graymoor/Devondale patrolled for 116.24 hours, charging the City for 100 hours. Approximately 28 hours of this time was radar enforcement with 19 hours on Ambridge and 9 hours on Rudy which resulted in 24 warnings (17 on Ambridge and five on Rudy). There were also two warnings on Hubbards Lane. Four citations were issued on Rudy Lane and two on Ambridge. Parking enforcement was dramatically increased. There were 9 warnings on Clerkenwell, 4 on Foeburn and one each on Tottenham, Copperfield, Windsong Way, and Kaelin. Nine citations for parking were issued: 5 on Foeburn, 2 on Bonfire, one on Indian Ridge and one on Clerkenwell. Also reported were numerous house watch stops, suspicious persons, three people on the roof of the church on Rudy (got away before the police arrived) and an underage driver was practicing his driving on Regency Ln.

Windy Hills Green/City Beautification: Councilman Skelton reported that six new trees were planted at Westport and Foeburn and also that the bare spots on the Green had been aerated and grass seed planted.

UNFINISHED BUSINESS: None

NEW BUSINESS:

Annual Audit Report: Mayor Ising introduced Ms. Debbie Stumler with Bechtler, Parker and Watts CPA firm. She was one of the auditors that performed the City's annual Audit. Ms. Stumler reviewed the report going through the Mayor's Management Discussion. Councilman Phillips made a motion to accept the Audit for Fiscal Year 2014/2015. The motion was seconded by Councilwoman Davis and passed unanimously.

Reach Alert: Councilman Skelton reported on the Reach Alert program that was presented to the Council at the Working Session. Councilwoman Greer made a motion to adopt the program for a 1 year trial. The motion was Seconded by Councilman Skelton. After much discussion, Councilwoman Davis made a motion to call the question and was seconded by Councilwoman Rademaker. The motion passed unanimously. The vote on the original motion to adopt the Reach Alert passed with 5 ayes and 1 opposed.

Ornamental Grasses on Green: Councilman Phillips asked the Council if they would like to proceed (with a plan) with planting ornamental grasses by the benches on the Green. After some discussion it was determined that the Council had no interest in proceeding with a plan for ornamental grasses at this time.

Amended Budget Ordinance: Councilwoman Rademaker made a motion to have the summary, first reading of Ordinance 3, Series 2015/2016 read into the record by Attorney Ritsert. The motion was seconded by Councilwoman Davis and passed unanimously.

Landscape Maintenance - Chelsea & Highfield: Councilwoman Rademaker made a motion to approve the Landscape Maintenance agreement with Brownsboro Lawn Care Service to maintain the landscape for Chelsea and Highfield at a cost not to exceed $4,450. Councilman Phillips seconded the motion and it passed unanimously.

Remove 2 Water Maples from Green: Upon the recommendation of Mike Hayman, the City's arborist, Councilwoman Greer made a motion to have Ken Jones tree service cut down the two trees on the Green. The motion was seconded by Councilman Skelton and approved unanimously. They may be replaced in a year with Ramsey Oaks.

Other: Councilwoman Greer made a motion to approve the appointment of Carolyn Westfall as the new Tree Board Arborist (with a salary of $25/hr), effective January 1, 2016. The motion was seconded by Councilwoman Rademaker and passed unanimously.

Councilwoman Greer made a motion to approve the appointments of Shaun Danahy and Ward Wilson to fill the two expired terms on the Tree Board effective January 1, 2016. The motion was seconded by Councilwoman Rademaker and passed unanimously.

Councilwoman Rademaker made a motion for the Tree Board to apply for a $2,500 matching grant in care of the City. The money would be used to fund the tree projects. The motion was seconded by Councilwoman Davis and passed unanimously.

ATTORNEY'S REPORT: No Report

MAYOR' REPORT: Mayor Ising reported that he would like the Council to spend 45 minutes working on "Goal Setting" at the December working session. He also reminded the Council of the Jefferson County League of Cities dinner on November 19. Councilwoman Spencer said she and her husband would attend. The Clerk will add them to the list and make the reservations. Attorney Ritsert stated she and her husband will not be able to attend.

COMMENTS/QUESTIONS TO THE COUNCIL AS A WHOLE: Lynn Renau addressed the Council with her concern regarding taking trees down on the Green without regard to their mortality rate. Martha Davis stated that some of the trees that died and were taken out were trees that were sent to the City in error. Martha Davis also expressed concern for the new Reach Alert system being implemented in the City, stating it was not really necessary.

Councilwoman Greer moved to adjourn the meeting at 8:26 P.M., seconded by Councilman Phillips and the motion passed unanimously.