CITY OF WINDY HILLS

Minutes of Regular Council Meeting

September 10, 2018

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the August 13, 2018 Council meeting; seconded by Councilman Skelton and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for August, 2018 were moved for approval by Councilwoman Rademaker, and seconded by Councilman Phillips and approved unanimously.

Councilwoman  Davis moved to approve the August bills, totaling $44,276.34 and was seconded by Councilwoman Skelton.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident, Tish Moore addressed the Council and asked for them to continue to support/offer recycling in the City.

COMMITTEE REPORTS:

Finance/Ordinances:  No report.

Code Enforcement:  Councilman Phillips asked Mr. Teaford to highlight some of the “hot spots” in the City.  He reported the #9 Pin Oak was an area he is working on – junk issue.  Another area he is working on is 4326 Rudy Lane – abandoned cars issue.  He also stated there are two rentals that failed inspection that he is working on getting cleared up.

Community Caring/Health & Fitness/Welcome to Windy Hills:   Councilwoman Spencer reported that there are 9 new residents.  She stated that she and Suzanne Ronniger will have signup sheets and handing out information at the Ice Cream Social regarding a Tai Chi program.

Community Events/Newsletter/Tree Board:   Councilwoman Greer stated the next newsletter deadline will be November 11.  The  delayed Arbor Day celebration will be included with the Ice Cream Social on September 23.  Also included at the Ice Cream Social will be records shredding and information regarding Tai Chi.  Glow on the Green will be held on November 25.  She also reported the Tree Board has developed their 2018/2019 work plan.

Public Works:  Councilman Phillips reported the wash out on Brownsboro Road by Coach Gate has been cleaned up.  He also stated a resident called about his house flooding on Rudy Lane and asked what the City could do.  After some research, Councilman Phillips told the resident his house is in the flood plain and would be his responsibility.  He also reported a tree at Rudy and Foeburn was trimmed and is waiting to meet with Metro regarding the intersection at Rudy and Ambridge.

Police Liaison/Real Estate Signs:  Councilwoman Rademaker read the report she had previously distributed.  She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 114.2 hours. 1.0 hour of radar time was spent on Ambridge.  Rudy Lane received about 19.0 hours of radar time, resulting in four citations and four warnings.  An abandoned car with expired tags was towed on Ambridge. House watches were in effect on Highfield, Chelsea, Tottenham and Grassy Fork.  Parking citations were given on Highfield, Tottenham (2) and Ambridge.  Warnings were issued on Bonfire, Clerkenwell, Taxham Ct., and Windhurst.  A complaint about parking on Ambridge proved to be unfounded.  A suspicious vehicle was stopped at Sojourn Church with juveniles with a small amount of marijuana…parents were called.  An intoxicated person was found in a car parked on Rudy Lane….parents were called.  A missing 15 year old was located hiding in a closet on Foeburn.  Two suspicious persons walking around on Tottenham were checked.  They also had three business checks at Brownsboro Center and an unfounded burglar alarm on Brownsboro Rd.

Windy Hills Green/City Beautification:  Councilman Skelton reported Brownsboro Lawn Care replaced the four dead bushes at the Wexford Place entrance and he has also cleaned up the entrance at Foeburn and Westport Rd., with the exception of one fence pole with utilities connected to it.  That will be completed in the near future.

UNFINISHED BUSINESS:

Recycling Update:  Councilman Phillips reported that there seems to be a great interest in recycling from the participation that has been observed

Communications Service Franchise Ordinance, Ord #2, Series 2018-2019:  Councilwoman Greer made a motion for Attorney Hodge to have the first reading of Ord. #2, Series 2018-2019.  Her motion was seconded by Councilwoman Davis and passed unanimously.  Attorney Hodge proceeded with the first reading summary of Ordinance #2, Series 2018-2019.  No further action needed.

Code Enforcement Board Participation:  Attorney Hodge reported that the Council has proposed for Windy Hills to join local enforcement instead of taking cases to Circuit Court.  He stated Graymoor/Devondale has to approve our City joining this group.  Their meetings are held on the 3rd Tuesday of the month at 6:30.  Councilwoman Davis plans to attend this month along with Code Enforcement Officer Steve Teaford and possibly Attorney Hodge if he can make it.

Code of Ordinance Codification update from American Legal Publishing Corp.:  Clerk Moore stated that the draft Code of Ordinances Codification has been received.  Mayor Ising had passed out a time line of what will take place and in what order.  It appears the Codification is on schedule and will be completed soon.

NEW BUSINESS:

Revised Rental Ordinance #1, Series 2018-2019, first reading:  Attorney Hodge stated that the revision of the Ordinance is to add regulations for short term rentals, such as Air B and B.  Councilwoman made a motion to have the first reading and was seconded by Councilwoman Davis.  The motion was approved unanimously.  Attorney Hodge proceeded to read the summary of Ordinance #1, Series 2018-2019 into record.  No further action necessary.

Election 2018:  Mayor Ising stated that candidates will have the opportunity to expand their bio’s and have them published on the City’s web page.  The dead line for these bio’s is October 15, 2018.

ATTORNEY’S REPORT:  No report.

MAYOR’S REPORT:  Mayor Ising stated that there will be a program put on by KLC and JCLC for newly elected officials and encouraged all that are elected to attend one of these sessions.

Comments/Questions to the Council as a Whole:  Mike Luebeach, a resident, recommended that the Coach Gate residents be given a large rolling can for recycling.  Most of the residents are elderly and  that would be helpful for them.

Councilwoman Greer moved to adjourn the meeting at 7:48 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.

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CITY OF WINDY HILLS

Minutes of Regular Council Meeting

June 11, 2018

The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M.  Mayor Ising called the meeting to order.

ROLL CALL:  The following were present:

MINUTES:

Councilwoman Greer moved to approve the minutes of the May 14, 2018 Council meeting; seconded by Councilman Phillips and approved unanimously.

FINANCIAL REPORTS, APPROVAL OF BILLS:

The financial reports for May, 2018 were moved for approval by Councilman Skelton, and seconded by Councilwoman Spencer and approved unanimously.

Councilwoman  Rademaker moved to approve the May bills, totaling $38,751.79 and was seconded by Councilwoman Davis.  The motion passed unanimously.

RESIDENTS’ COMMENTS/CONCERNS:  Resident, Marty Hoehler, introduced himself and stated he will be running for Windy Hills City Council in the upcoming November elections.

COMMITTEE REPORTS:

Finance/Ordinances:  Councilwoman Davis stated she will address the Tax and Budget Ordinances later in the meeting.

Code Enforcement:  Steve Teaford stated the Rental and unlicensed vehicles Ordinances will have to be re-designed to include Air B&B properties and more stringent rules for unlicensed vehicles.  He also sent an email with the addresses that need to be grandfathered in to the parking pad Ordinance/Resolution.

Community Caring/Health & Fitness/Welcome to Windy Hills:   Councilwoman Spencer reported that there are 12 new residents.  She stated that the Community Caring Team will have a hand out at the 4th of July Picnic.

Community Events/Newsletter/Tree Board:   Councilwoman Greer reported that Arbor Day has been rescheduled to be held at the Ice Cream Social on September 23.  She made a motion to appoint Bruce Blue and Scott Breland to the Tree Board.  Her motion was seconded by Councilwoman Rademaker and passed unanimously.  She also stated that the Tree Board sent out letters to the residents on Clerkenwell offering new trees, but had no response.  The Tree Board will use the money for those trees to replace damaged or dying trees on Ambridge.  A tree has died on Indian Ridge and Plant Kingdom will replace it at cost.  The next tree board meeting will be on August 23.  The next newsletter deadline is August 18.

Public Works:  Councilman Phillips reported the dead dogwood tree on the Green has been removed.  He also reported that advertisement for paving bids will be placed in the Courier Journal.

Police Liaison/Real Estate Signs:  Councilwoman Rademaker read the report she had previously distributed.  She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 109.22 hours. 95 minutes of radar time was spent on Ambridge, resulting in three warnings.  Rudy Lane received about 17 hours of radar time, resulting in two citations and two warnings.  There was an additional forty minutes of radar time that was not identified.  Additional citations were issued at Brownsboro and Hubbards and Westport and Ambridge.  There was one house on house watch.  Suspicious persons were reported on Windygo Ct. and Windhurst.  Investigations were done on Ambridge and Foeburm.  There was a hit and run on Clerkenwell with minor damage.  Included in the report were 15 City Ordinance citations – no location as well as a citation on Tottenham.  There was a note that the police department was using a new reporting method and fewer activities were reported at first.

Windy Hills Green/City Beautification:  No report.

UNFINISHED BUSINESS:

Recycling Update:  Councilman Phillips reported that Waste Management will be ordering tubs for everyone and it may be an August start date.

First Reading of Ordinance 4, Series 2017/2018 Ad Valorem Taxes for 2018:  Councilwoman Rademaker made a motion to have Ordinance 4, Series 2017/2018 regarding the Ad Valorem Taxes for 2018 read into record.  Councilwoman Spencer seconded the motion and it passed unanimously.  Attorney Hodge read the summary of  Ord 4, Series 2017/2018.  Councilman Phillips made a motion to approve Ordinance 4, Series 2017/2018 and was seconded by Councilwoman Davis.  The motion passed by a roll call vote as follows.

First Reading of Ordinance 5, Series 2017/2018 Budget for 2018:  Councilwoman Greer made a motion to have Ordinance 5, Series 2017/2018 regarding the 2018 Budget read into record.  Councilwoman Rademaker seconded the motion and it passed unanimously.  Attorney Hodge read the summary of Ordinance 5, Series 2017/2018 into record.  Councilwoman Rademaker made a motion to approve Ordinance 5, Series 2017/2018 and was seconded by Councilwoman Davis.  The motion passed by a roll call vote as follows.

Telecommunication Franchises:  Attorney Hodge stated there will be a meeting with the Jefferson County Cable Commission for further action.

Ordinance Codification Update:  Clerk Moore stated that she had a meeting with Pam Howarah with the State Libraries and Archives.  They filed a report that was due.  Ms. Howarah stated that everything seemed to be on schedule.  Mrs. Moore stated that once this project is completed it will allow anyone to research all of the City’s Ordinances on line and in a very organized way.

Other:  Jonlyn Court – Councilman Skelton made a motion to hire Adam with Brownsboro Lawn Care for a price of not greater than $1,500 depending on the approval of the majority of the residents on that street to remove and relocate all the plantings (except the tree), remove the tree, and place gravel on the island after all is removed.  The motion was seconded by Councilwoman Davis.  After a long discussion Councilwoman Rademaker called the question and was seconded by Councilman Phillips and passed unanimously.  The original motion passed with a vote of 5 Ayes and one abstaining – Councilman Phillips.

NEW BUSINESS: 

Independence Day Celebration:  Councilwoman Greer reported that the City has hired a new caterer for the same price.  There will be no soft drinks provided, but tea and lemonade will be included.  The parade will start a little later with Uncle Sam driving his red Corvette after handing out flags and a copy of the Constitution.  Rain will not cancel, as the new caterer will provide tents if needed.

Code Enforcement Board Participation:  Attorney Hodge stated that everything has been filed for us to participate in the Suburban Code Enforcement Board.  He is waiting for the Council from Graymoor/Devondale to approve our participation in this Board.

ATTORNEY’S REPORT:  Attorney Hodge reported that the impound property is full and due to that, Metro would be slow in moving disabled cars to the impound lot.

MAYOR’S REPORT:  Mayor Ising commented on the article he had distributed regarding local governance in regards to the Drug Crisis.  He also stated that the filing of papers to run for local office is August 14 at 4:00 pm at 710 W. Ormsby.  There is a $50 filing fee.  He also reminded all that their Bios for the newsletter would be due to Councilwoman Greer by August 18.  He reported that he attended the Tree Board meeting and stated they are doing a good job with Councilwoman Greer representing the City.  He has asked Councilman Phillips to be Mayor pro-tem while he is on vacation.  He also reported that Brownsboro Hardware will be celebrating their 20th Anniversary and he will be presenting a proclamation from the City to Jim Lehrer.

Comments/Questions to the Council as a Whole:  A new resident from Victoria Place asked if she could approach her neighbors about keeping up their newspaper boxes or remove them.  She said they are in need of repair.  She also reported that the fence into Victoria Place is in need of painting/repair.

Councilwoman Rademaker moved to adjourn the meeting at 7:59 P.M., seconded by Councilwoman Greer and the motion passed unanimously.

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