Minutes, Special Meeting, December 31, 2018
CITY OF WINDY HILLS
Minutes of Special Council Meeting
December 31, 2018
The Council and Officers of the City of Windy Hills met at the Summit Executive Suites, 4350 Brownsboro Rd., Suite 110, Boardroom at 1:00 P.M. The Courier Journal was notified and a Special Meeting notice was placed at the meeting place. Mayor Ising called the meeting to order and stated that the sole purpose of the meeting was to vote on Ordinance #4, Series 2018/2019 to establish the position of the City’s Code Enforcement officer. The second item on the agenda is the swearing in of all the newly elected members and mayor of the City.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
E. James Ising | Helen Davis | Sandy Moore |
Kate Greer | Jim Hodge | |
Lou Phillips | Steve Teaford | |
Marianne Rademaker | ||
Mike Skelton | ||
Suzanne Spencer |
Ordinance 4, Series 2018/2019 – Relating to Code Enforcement Officer Position: Councilwoman Greer made a motion to have the Ordinance read into record and was seconded by Councilwoman Davis. The motion was approve unanimously. Attorney Hodge read the Ordinance into record. Councilman Skelton made a motion to approve Ordinance 4, Series 2018/2019 and was seconded by Councilwoman Rademaker. The unanimous vote was as follows:
Helen Davis – Aye | Kate Greer – Aye | Lou Phillips – Aye |
Marianne Rademaker – Aye | Mike Skelton – Aye | Suzanne Spencer – Aye |
Attorney Hodge had all new and re-elected Council members as well as the new Mayor and the Code Enforcement Officers raise their right hands as he read the oath of office, all of which replied that they will abide by the oath of office. Those members sworn in are:
Helen Davis, Mayor | Bruce Blue, Councilman | Kate Greer, Councilwoman |
Marcia Myers, Councilwoman | Marianne Rademaker, Councilwoman | Suzanne Spencer, Councilwoman |
Laura Trachtenberg, Councilwoman | Steve Teaford, Code Enforcement Officer |
Councilwoman Rademaker moved to adjourn the meeting at 1:11 P.M., seconded by Councilwoman Greer and the motion passed unanimously.
_______ __________________ _______________________
Helen M. Davis, Mayor | Sandy Moore, City Clerk |
- Published in 2018 Council Meetings Minutes
Minutes December 10, 2018
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
December 10, 2018
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
The Mayor introduced individually all the new and current Councilmembers as well as the new Mayor and congratulated each one for winning the election. He also thanked Councilman Phillips and Skelton (who did not run for re-election) for their years of work and service to the City.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
E. James Ising | Helen Davis | Sandy Moore |
Kate Greer | Jim Hodge | |
Lou Phillips | Steve Teaford | |
Marianne Rademaker | ||
Mike Skelton | ||
Suzanne Spencer |
MINUTES:
Councilwoman Greer moved to approve the minutes of the November 12, 2018 Council meeting; seconded by Councilwoman Davis and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for November, 2018 were moved for approval by Councilwoman Davis, seconded by Councilman Skelton,and approved unanimously.
Councilwoman Rademaker moved to approve the November bills, totaling $47,171.90 that was seconded by Councilwoman Greer. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: None
COMMITTEE REPORTS:
Finance/Ordinances: No report.
Code Enforcement: Steve Teaford, the City’s Code Enforcement Officer, reported that there have been 47 rental letters mailed and will start the inspection process of the rental properties in March.
Community Caring/Health & Fitness/Welcome to Windy Hills: There were 4 new residents. Councilwoman Spencer reported that she spoke with a woman that lives on Victoria and has Christmas decorating experience and has asked her to help in the future with the Windy Hills Christmas decorations.
Community Events/Newsletter/Tree Board: Councilwoman Greer stated the next newsletter deadline will be February 15. She reported that there will be two new Tree Board members to replace the two that have been elected to the City’s Council. These new board members will be approved at the January meeting.
Public Works: Councilman Phillips reported there was a catch basin sinking on Two Springs that he has reported to MSD.
Police Liaison/Real Estate Signs: Councilwoman Rademaker reviewed the report from November, 2018. She stated the Graymoor/Devondale Police patrolled the City over 100 hours. Eleven hours of radar time was spent on Ambridge, resulting in two citations and six warnings. Eight hours of radar time was spend on Rudy which resulted in two citations and one warning. Officers assisted motorists on Kitty Hawk and Ambridge. Home watches were in effect on Highfield, Indian Ridge, Chelsea and Grassy Fork.. Two parking citations were issued on Clerkenwell. A suspicious person was reported on Ambridge, but not located by police. Also reported was a possible identity theft, open fire at a construction site, a shooting, and possible overdose.
Windy Hills Green/City Beautification: No report.
UNFINISHED BUSINESS:
Annual Audit: Councilwoman Greer made a motion to accept the corrected Audit for 2017/2018 that was seconded by Councilwoman Davis. The motion passed unanimously.
Communications Franchise Update – Attorney Hodge stated the City needs to advertise for the bid.
Code of Ordinance Codification update from American Legal Publishing Corp.: City Clerk, Sandy Moore, reported that the last two ordinances will be forwarded to American Legal for publishing.
Oath of Office – Monday, December 31, 2018 – 1:00 pm – City Hall: There will be a Special Meeting notice posted for December 31.
Other: The Rudy Lane and Ambridge intersection has been approved by Metro and Safe-T-Co will be doing the work to install flexible yellow posts and move the sign.
NEW BUSINESS:
Ordinance 3, Series 2018/2019 – Repeal of Ordinances – 2nd Reading: Councilwoman Greer made a motion to have the Ordinance read into record and was seconded by Councilman Skelton. The motion was approve unanimously. Attorney Hodge read the Ordinance into record. The unanimous vote was as follows:
Helen Davis – Aye | Kate Greer – Aye | Lou Phillips – Aye |
Marianne Rademaker – Aye | Mike Skelton – Aye | Suzanne Spencer – Aye |
Ordinance 4, Series 2018/2019 – Relating to Code Enforcement Officer Position – 1st reading: Councilwoman Greer made a motion to have the Ordinance read into record and was seconded by Councilman Skelton. The motion passed unanimously. Attorney Hodge read Ordinance #4, Series 2018/2019 relating to the Code Enforcement Officer Position into record. No further action was needed.
Other: Councilman Skelton pointed out that the City was charged for the Reach Alert service at $3 per user. Currently there are 435 people signed up to receive Reach Alert.
ATTORNEY’S REPORT: No report.
MAYOR’S REPORT: Mayor Ising stated that this is his last meeting as Mayor and thanked everyone for their service to the City. He also thanked Councilman Phillips and Councilman Skelton for their combined 35 years of service. He stated that they would be available to help the new members. He congratulated the new Mayor and members.
Comments/Questions to the Council as a Whole: Resident, Ralph Williams reported that there is a big hole on the east side of Indian Ridge at Brownsboro Rd.
Councilwoman Greer moved to adjourn the meeting at 7:35 P.M., seconded by Councilman Phillips and the motion passed unanimously.
_______ __________________ _______________________
Helen M Davis, Mayor | Sandy Moore, City Clerk |
- Published in 2018 Council Meetings Minutes
Minutes November 12, 2018
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
November 12, 2018
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
The Mayor introduced individually all the new and current Councilmembers as well as the new Mayor and congratulated each one for winning the election. He also thanked Councilman Phillips and Skelton (who did not run for re-election) for their years of work and service to the City.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
E. James Ising | Helen Davis | Sandy Moore |
Kate Greer | Jim Hodge | |
Lou Phillips | Steve Teaford | |
Marianne Rademaker | ||
Mike Skelton | ||
Suzanne Spencer (absent) |
MINUTES:
Councilwoman Greer moved to approve the minutes of the October 8, 2018 Council meeting; seconded by Councilman Phillips and approved unanimously. Councilwoman Davis moved to approve the minutes of the October 23, 2018 Special Council meeting; seconded by Councilman Skelton and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for October, 2018 were moved for approval by Councilman Skelton, and seconded by Councilwoman Davis and approved unanimously.
Councilwoman Rademaker moved to approve the October bills, totaling $44,054.05 and was seconded by Councilwoman Davis. The motion passed unanimously. (Councilman Phillips pointed out that there were 22 tax refunds made in October.)
RESIDENTS’ COMMENTS/CONCERNS: Resident Kevin Middleton at the corner of Indian Ridge and Kitty Hawk (616 Indian Ridge) stated he would like to build and place a Little Free Library on his property. Code Enforcement Officer, Steve Teaford, told him it would have to be 15 feet in from the street. He would like for the City to invest the money to build this and will get back to the Council when he is ready to build it. He also addressed the recycle program, stating that he would really like once a week recycle pick up.
COMMITTEE REPORTS:
Finance/Ordinances: No report.
Code Enforcement: Steve Teaford, the City’s Code Enforcement Officer, reported that the dead tree on Ambridge has been taken care of; the shrubs at Rudy and Ambridge have been cut back. He also stated that he has 2 open issues he is currently working on to resolve – one is at 1006 Chesham (a lien has been filed) and #9 Pin Oak (hopes the issue will be resolved soon).
Community Caring/Health & Fitness/Welcome to Windy Hills: No report.
Community Events/Newsletter/Tree Board: Councilwoman Greer stated the next newsletter deadline will be November 12. She stated the Glow on the Green will be held the Sunday after Thanksgiving, November 25.
Public Works: Councilman Phillips reported the work at Brownsboro Rd and Rudy Lane has been finished as well as the repair work on the Windsong sidewalk and Deerfield curb.
Police Liaison/Real Estate Signs: Councilwoman Rademaker reviewed the reports from September and October, 2018. She stated the Graymoor/Devondale Police patrolled the City over the 100 hours each month. The majority of radar time was spent on Ambridge resulting in two citations, four warnings and one arrest for speeding and fleeing the police. They also had radar on Rudy Lane resulting in resulting in two citations and two warnings. There were house watches and business checks in September and October. There was one parking warning on Clerkenwell and two citations issued on Pin Oak for a driveway being blocked. Other miscellaneous items reported were suspicious persons (unfounded), theft on Bonfire, possible bicycle theft, theft from an unlocked truck (Greenbriar)and garage (Kinglan), returned a found checkbook and a stolen backpack.
Windy Hills Green/City Beautification: Councilman Skelton reported that the Verizon poles have been removed from the Green.
UNFINISHED BUSINESS:
Vote on 1 Trash, 1 Recycle, and 1 Yard Waste per Week: Councilman Phillips made a motion to have one trash, one recycle, and one yard waste pickup per week to be effective January 1, 2019. The motion was seconded by Councilman Skelton. Councilman Phillips stated this would be in effect until the new contract would be bid. He stated by doing this, it would save the City $9,600. He also stated the results of the survey, that was sent out to residents, was that the majority preferred one recycle, one trash, and one yard waste pickup per week. He reported that residents could purchase a larger bin on wheels for about $20 and he would be responsible for getting the notice out to all residents. After a long discussion, Councilman Phillips called the question and was seconded by Councilman Skelton. The vote on the original motion ensued with the following vote:
Helen Davis – Nay | Kate Greer – Nay | Lou Phillips – Aye |
Marianne Rademaker – Abstain | Mike Skelton – Aye | Suzanne Spencer – (Absent) |
The Mayor broke the tie with an Nay vote, therefore the motion failed.
Code of Ordinance Codification update from American Legal Publishing Corp.: City Clerk, Sandy Moore, reported that she had filed for an extension, which had been granted.
Other: Councilman Phillips made a motion to award The Healing Place with $1,250 contribution, stating the Council had previously awarded them with $1,250 (one-half of the requested amount). The motion was seconded by Councilwoman Rademaker and passed with the following vote:
Helen Davis – Nay | Kate Greer – Aye | Lou Phillips – Aye |
Marianne Rademaker – Aye | Mike Skelton – Aye | Suzanne Spencer – (Absent) |
NEW BUSINESS:
Annual Audit: Debbie Stumler, one of the City’s Auditors presented the 2017/2018 Audit Review. After reviewing the Audit, she stated the City is in good financial position, and they found no problems. She did report in the Independent Auditors Report that there were weaknesses that are common with all small Cities. One of the findings is because of only having one employee that handles all of the office duties, there is a lack of separation of duties. She stated that the Council is used to mitigate this issue. She also stated the City is not able to prepare the Financial Statements Report – for the same reason. She reported that this is reported every year and knowing this in advance, they perform more tests. Councilman Skelton presented his list of questions regarding the Audit. Ms. Stumler stated she would take the Audit back and review the questions and get back with the Council after her further review. The Audit was not voted on.
Repeal of Ordinances: Councilwoman Greer made a motion to have Ordinance #4, Series 2018/2019 to Repeal Ordinances no longer needed read into record for first reading. The motion was seconded by Councilwoman Davis and passed unanimously. Attorney Hodge read Ordinance #4, Series 2018/2019 relating to the Repeal of Ordinances into record. No further action was needed.
Other: Councilman Skelton made a motion to add yellow plastic lane dividers at the intersection of Ambridge and Rudy subject to the approval of Metro and traffic codes (not to exceed $1,500). His motion was seconded by Councilwoman Rademaker. Councilman Skelton stated that if someone hit these lane dividers they would bounce back and would not damage a car if driven over. He also stated it would eliminate the need to have Metro replace the sign constantly due to vehicles hitting the sign and knocking it down. The motion passed with the following vote:
Helen Davis – Aye | Kate Greer – Aye | Lou Phillips – Abstain |
Marianne Rademaker – Aye | Mike Skelton – Aye | Suzanne Spencer – (Absent) |
ATTORNEY’S REPORT: No report.
MAYOR’S REPORT: Mayor Ising stated there would be training for the new Council members and encouraged all the new members to sign up for this training. He also stated the City had received a “Thank You” from Volunteers of America for the City’s donation.
Comments/Questions to the Council as a Whole: None
Councilwoman Greer moved to adjourn the meeting at 8:26 P.M., seconded by Councilman Phillips and the motion passed unanimously.
_______ __________________ _______________________
E. James Ising, Mayor | Sandy Moore, City Clerk |
- Published in 2018 Council Meetings Minutes
Minutes, October 8, 2018
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
October 8, 2018
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
E. James Ising | Helen Davis | Sandy Moore |
Kate Greer | Jim Hodge | |
Lou Phillips | Steve Teaford | |
Marianne Rademaker (Absent) | ||
Mike Skelton | ||
Suzanne Spencer |
MINUTES:
Councilwoman Greer moved to approve the minutes of the September 10, 2018 Council meeting; seconded by Councilman Phillips and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for September, 2018 were moved for approval by Councilwoman Davis, and seconded by Councilman Skelton and approved unanimously.
Councilwoman Davis moved to approve the September bills, totaling $110,312.83 and was seconded by Councilwoman Spencer. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Residents, Bill and Brandy Norton addressed the Council stating that they support the City wide Recycle program. They suggested weekly pickup and trash twice weekly is unnecessary. They would like to have tops to the recycle bins so everything would be contained in them.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Davis read the report she had previously handed out to the Council. She reported that she attended the KY League of Cities Conference, focusing on the finance/legal workshops. She stated that if a contractor bills the City for work done that the City collects reimbursement from the resident that we have to file the sales tax the contractor has to charge. The City will, therefore, have to open up a sales tax account and report those monies collected. She also stated that she learned that Metro is rewriting their rental and temporary rental ordinances changing their passive registrations to a required registration (similar to ours). She also reported that she and Steve Teaford, our Code Enforcement Officer attended Graymoor/Devondale’s City Council Meeting to request authorization to join the ordinance appeals board. There is a resolution to this subject up for vote later in the meeting.
Code Enforcement: Steve Teaford, the City’s Code Enforcement Officer, reported that the property at #9 Pin Oak has accumulated a fine of $1,150 due to a junk issue. He has spoken to our Attorney, Jim Hodge, who has recommended that the City invoke a partial penalty of $200 and $950 balance if they do not comply with the Ordinance for two years. Councilwoman Greer made a motion to have the residents at #9 Pin Oak to pay a $200 (due now) and $950 if they do not comply with the Ordinance for the next two years. The motion was seconded by Councilwoman Davis and passed unanimously. Attorney Hodge will write a letter to the residents to inform them of this decision. Mr. Teaford also reported that the rental property at 1006 Chesham Rd. has not made the required repairs to the property for it to be within our City Codes. Councilman Phillips made a motion to file a lien on the property at 1006 Chesham Rd. and was seconded by Councilwoman Davis. The motion passed unanimously. Attorney Hodge will file the lien and forward a copy to City Hall for our records. Mr. Teaford also reported on the property at 606 Southview that is not in compliance with the Metro Ordinance regarding driveway widths. Councilwoman Greer made a motion to have the property owner at 606 Southview reduce his driveway to 26 ft as per Metro Ordinance and was seconded by Councilwoman Davis. The motion passed with the following vote:
Helen Davis – Aye | Kate Greer – Aye | Lou Phillips – Abstain |
Marianne Rademaker (Absent) | Mike Skelton – Nay | Suzanne Spencer – Abstain |
Being a tie, Mayor Ising vote Aye. Attorney Hodge will write a letter to the resident at 606 Southview to inform him that he must reduce the width of his driveway.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported that there are 5 new residents. She stated that the Tai-Chi portion of the Ice Cream Social (make up) had to be cancelled due to previous commitments. She hopes to have the program on a future date. She also stated that there are two new plaques installed on the Green.
Community Events/Newsletter/Tree Board: Councilwoman Greer stated the next newsletter deadline will be November 11. She stated that the Arbor Day/Ice Cream Social celebration had to be postponed one week due to rain. She said she would print the scavenger hunt answers, as everyone had a difficult time finding the items. She also reported that the Glow on the Green will be held on November 25.
Public Works: Councilman Phillips reported the work was finished to repair sidewalks and curbs and he reported that Wilson Farms and Greenhouse is the company that will repair the landscaping from the work LG&E did at the Signature Entrance at Rudy Lane and Brownsboro Rd. at no cost to the City.
Police Liaison/Real Estate Signs: No Report.
Windy Hills Green/City Beautification: Councilman Skelton reported that the fence post at Foeburn and Westport Road has been removed.
UNFINISHED BUSINESS:
Recycling Update: Councilman Phillips suggested that the Council vote on how long to continue the trial before making recycling permanent. Councilwoman Greer made a motion to have the City wide recycling every other Wednesday through this Fiscal Year (June 30, 2019), at which time a new contract will be specified and bid. Councilwoman Davis seconded the motion and passed unanimously. Councilwoman Davis asked the Council to include in the records that she is and has been in favor of Recycling because some residents thought she was opposed.
Communications Service Franchise Ordinance, Ord #2, Series 2018-2019: Councilwoman Greer made a motion for Attorney Hodge to have the second reading of Ord. #2, Series 2018-2019. Her motion was seconded by Councilwoman Davis and passed unanimously. Attorney Hodge proceeded with the second reading summary of Ordinance #2, Series 2018-2019. Councilwoman Davis made a motion to adopt Ordinance #2, Series 2108-2019 and was seconded by Councilwoman Spencer. The motion passed with the following vote:
Helen Davis – Aye | Kate Greer – Aye | Lou Phillips – Aye |
Marianne Rademaker (Absent) | Mike Skelton – Aye | Suzanne Spencer – Aye |
Code Enforcement Board Participation: Councilwoman Greer made a motion to accept Resolution #2, Series 2018-2109 regarding the City having representation at the Graymoor/Devondale Ordinance Appeals Board. The motion was seconded by Councilwoman Davis and passed unanimously.
Code of Ordinance Codification update from American Legal Publishing Corp.: Councilwoman Greer made a motion to have a Special Meeting on October 23, 2018 at 1:00 pm for the purpose of the Council to review the Codification Book. The motion was seconded by Councilwoman Davis and passed unanimously.
Rental Ordinance Ordinance #1, Series 2018-2019 Second Reading: Councilwoman Greer made a motion for Attorney Hodge to have the second reading of Ord. #1, Series 2018-2019. Her motion was seconded by Councilwoman Davis and passed unanimously. Attorney Hodge proceeded with the second reading summary of Ordinance #1, Series 2018-2019. Councilwoman Davis made a motion to adopt Ordinance #1, Series 2108-2019 and was seconded by Councilman Phillips. The motion passed with the following vote:
Helen Davis – Aye | Kate Greer – Aye | Lou Phillips – Aye |
Marianne Rademaker (Absent) | Mike Skelton – Aye | Suzanne Spencer – Aye |
Other: Councilwoman Greer stated there will be a Tree Board meeting on Thursday, October 11, 2018.
NEW BUSINESS:
Rudy Lane Bench: Councilwoman Greer made a motion to have a bench similar to the other benches throughout the City to honor the outgoing Mayor, Jim Ising placed on Rudy Lane near the Kirkwood Glen Development. Her motion was seconded by Councilman Skelton and passed unanimously.
Other: Councilman Skelton would like to add two items to the website (under Frequently Asked Questions) – an additional paragraph regarding repaving or changing your driveway in relation to the Right of Way and add the permit form that includes the additional verbiage that 3 feet wide wings on each side of the drive in addition to the maximum driveway width and also add under “What City ordinances/regulations are most likely to affect my life” this verbiage: “These are exclusive of any Metro Regulations affecting your use.”
ATTORNEY’S REPORT: No report.
MAYOR’S REPORT: Mayor Ising stated the Brightside cleanup will be Saturday, October 20, 2018 at 9 am, meeting at the Stock Yard Bank parking lot. He also stated that the Audit review will be at the November meeting with our Auditors presenting the Audit. He reported that all candidates running for City Office must have “Paid for by” on their advertisements. He reported that he attended the September JCLC meeting with Sen. Ernie Harris and Rep. Jerry Miller presenting on the topic of transportation issues. He encouraged the Council to attend these meetings as they are a great learning opportunity. Mayor Ising also stated that River Fields is having a tour of the Edwards-Herr House Grounds on Sunday, November 4 at 1:30 pm and the cost is $25 for non-members. He wished all good luck in the upcoming elections.
Comments/Questions to the Council as a Whole: None
Councilwoman Greer moved to adjourn the meeting at 8:30 P.M., seconded by Councilman Phillips and the motion passed unanimously.
_______ __________________ _______________________
E. James Ising, Mayor | Sandy Moore, City Clerk |
- Published in 2018 Council Meetings Minutes
Minutes, September 10, 2018
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
September 10, 2018
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
E. James Ising | Helen Davis | Sandy Moore |
Kate Greer | Jim Hodge | |
Lou Phillips | Steve Teaford | |
Marianne Rademaker | ||
Mike Skelton | ||
Suzanne Spencer |
MINUTES:
Councilwoman Greer moved to approve the minutes of the August 13, 2018 Council meeting; seconded by Councilman Skelton and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for August, 2018 were moved for approval by Councilwoman Rademaker, and seconded by Councilman Phillips and approved unanimously.
Councilwoman Davis moved to approve the August bills, totaling $44,276.34 and was seconded by Councilwoman Skelton. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Resident, Tish Moore addressed the Council and asked for them to continue to support/offer recycling in the City.
COMMITTEE REPORTS:
Finance/Ordinances: No report.
Code Enforcement: Councilman Phillips asked Mr. Teaford to highlight some of the “hot spots” in the City. He reported the #9 Pin Oak was an area he is working on – junk issue. Another area he is working on is 4326 Rudy Lane – abandoned cars issue. He also stated there are two rentals that failed inspection that he is working on getting cleared up.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported that there are 9 new residents. She stated that she and Suzanne Ronniger will have signup sheets and handing out information at the Ice Cream Social regarding a Tai Chi program.
Community Events/Newsletter/Tree Board: Councilwoman Greer stated the next newsletter deadline will be November 11. The delayed Arbor Day celebration will be included with the Ice Cream Social on September 23. Also included at the Ice Cream Social will be records shredding and information regarding Tai Chi. Glow on the Green will be held on November 25. She also reported the Tree Board has developed their 2018/2019 work plan.
Public Works: Councilman Phillips reported the wash out on Brownsboro Road by Coach Gate has been cleaned up. He also stated a resident called about his house flooding on Rudy Lane and asked what the City could do. After some research, Councilman Phillips told the resident his house is in the flood plain and would be his responsibility. He also reported a tree at Rudy and Foeburn was trimmed and is waiting to meet with Metro regarding the intersection at Rudy and Ambridge.
Police Liaison/Real Estate Signs: Councilwoman Rademaker read the report she had previously distributed. She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 114.2 hours. 1.0 hour of radar time was spent on Ambridge. Rudy Lane received about 19.0 hours of radar time, resulting in four citations and four warnings. An abandoned car with expired tags was towed on Ambridge. House watches were in effect on Highfield, Chelsea, Tottenham and Grassy Fork. Parking citations were given on Highfield, Tottenham (2) and Ambridge. Warnings were issued on Bonfire, Clerkenwell, Taxham Ct., and Windhurst. A complaint about parking on Ambridge proved to be unfounded. A suspicious vehicle was stopped at Sojourn Church with juveniles with a small amount of marijuana…parents were called. An intoxicated person was found in a car parked on Rudy Lane….parents were called. A missing 15 year old was located hiding in a closet on Foeburn. Two suspicious persons walking around on Tottenham were checked. They also had three business checks at Brownsboro Center and an unfounded burglar alarm on Brownsboro Rd.
Windy Hills Green/City Beautification: Councilman Skelton reported Brownsboro Lawn Care replaced the four dead bushes at the Wexford Place entrance and he has also cleaned up the entrance at Foeburn and Westport Rd., with the exception of one fence pole with utilities connected to it. That will be completed in the near future.
UNFINISHED BUSINESS:
Recycling Update: Councilman Phillips reported that there seems to be a great interest in recycling from the participation that has been observed
Communications Service Franchise Ordinance, Ord #2, Series 2018-2019: Councilwoman Greer made a motion for Attorney Hodge to have the first reading of Ord. #2, Series 2018-2019. Her motion was seconded by Councilwoman Davis and passed unanimously. Attorney Hodge proceeded with the first reading summary of Ordinance #2, Series 2018-2019. No further action needed.
Code Enforcement Board Participation: Attorney Hodge reported that the Council has proposed for Windy Hills to join local enforcement instead of taking cases to Circuit Court. He stated Graymoor/Devondale has to approve our City joining this group. Their meetings are held on the 3rd Tuesday of the month at 6:30. Councilwoman Davis plans to attend this month along with Code Enforcement Officer Steve Teaford and possibly Attorney Hodge if he can make it.
Code of Ordinance Codification update from American Legal Publishing Corp.: Clerk Moore stated that the draft Code of Ordinances Codification has been received. Mayor Ising had passed out a time line of what will take place and in what order. It appears the Codification is on schedule and will be completed soon.
NEW BUSINESS:
Revised Rental Ordinance #1, Series 2018-2019, first reading: Attorney Hodge stated that the revision of the Ordinance is to add regulations for short term rentals, such as Air B and B. Councilwoman made a motion to have the first reading and was seconded by Councilwoman Davis. The motion was approved unanimously. Attorney Hodge proceeded to read the summary of Ordinance #1, Series 2018-2019 into record. No further action necessary.
Election 2018: Mayor Ising stated that candidates will have the opportunity to expand their bio’s and have them published on the City’s web page. The dead line for these bio’s is October 15, 2018.
ATTORNEY’S REPORT: No report.
MAYOR’S REPORT: Mayor Ising stated that there will be a program put on by KLC and JCLC for newly elected officials and encouraged all that are elected to attend one of these sessions.
Comments/Questions to the Council as a Whole: Mike Luebeach, a resident, recommended that the Coach Gate residents be given a large rolling can for recycling. Most of the residents are elderly and that would be helpful for them.
Councilwoman Greer moved to adjourn the meeting at 7:48 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.
_______ __________________ _______________________
E. James Ising, Mayor | Sandy Moore, City Clerk |
- Published in 2018 Council Meetings Minutes
Minutes August 13, 2018
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
August 13, 2018
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
E. James Ising | Helen Davis | Sandy Moore |
Kate Greer | Jim Hodge | |
Lou Phillips | Steve Teaford | |
Marianne Rademaker | ||
Mike Skelton | ||
Suzanne Spencer |
MINUTES:
Councilwoman Greer moved to approve the minutes of the June 11, 2018 Council meeting; seconded by Councilman Skelton and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for July, 2018 were moved for approval by Councilwoman Rademaker, and seconded by Councilwoman Davis and approved unanimously.
Councilman Skelton moved to approve the July bills, totaling $39,694.82 and was seconded by Councilwoman Spencer. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Resident, Terry Breland thanked the Council for implementing the recycle program. Resident, Charlie Redmon also thanked the Council for starting a recycle program. John Roberts, a resident, thanked the Council for the sidewalks that were added years ago. He would like to suggest adding a few more benches, maybe along Hubbards Lane or on Rudy Lane, closer to Hubbards Lane.
COMMITTEE REPORTS:
Finance/Ordinances: No report.
Code Enforcement: Steve Teaford reported that there are 47 rentals in the City and he is working with our attorney, Jim Hodge on a revised rental ordinance to include short term rentals.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported that there are 10 new residents. She stated that she and Suzanne Ronniger will have signup sheets and handing out information at the Ice Cream Social regarding to a Tai Chi program.
Community Events/Newsletter/Tree Board: Councilwoman Greer stated the newsletter deadline will be August 17. She also pointed out that there will be space for all the candidates to have a 75 word bio in the newsletter. The Ice Cream Social will be on September 23 with multiple events taking place. There will be Ice Cream, document shredding, the delayed Arbor Day celebration, and recycling information all on September 23. She also reported that the Tree Board will be meeting later in August.
Public Works: Councilman Phillips reported the paving will begin the week of August 20. He reported there is a sink hole on Brownsboro and he is reporting it to get it taken care of. He also stated he is meeting with a Metro official to determine what can be done to improve the markings at the intersection of Rudy Lane and Ambridge Dr.
Police Liaison/Real Estate Signs: Councilwoman Rademaker read the report she had previously distributed. She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 102.21 hours. 3.0 hours of radar time was spent on Ambridge, resulting in two citations and five warnings. Rudy Lane received about 17.0 hours of radar time, resulting in one warning. There was also a warning issued on Windy Way. 25 minutes of radar time at Brownsboro and Coach Gate, resulting in two citations. A driver at Westport and Ambridge was warned about texting while driving and there was a traffic violation at Bentwood and Rudy. House watches were in effect on Highfield, Kingslook, and Copperfield. Parking citations were given on Clerkenwell and Tottenham/Windhurst and a warning on Highfield. The department dealt with a malfunctioning burglar alarm on Indian Ridge, an accident at Brownsboro/Antrim, and did business checks at the Brownsboro Center. A yard sale caused traffic problems on Rudy, and someone hit a tree on Ambridge. There were numerous suspicious vehicles reported, none of which amounted to any real problems. Councilwoman Rademaker would like to recommend to Graymoor/Devondale to have them run radar for 10 hours on Rudy Lane and 10 hour on Ambridge.
Windy Hills Green/City Beautification: Councilman Skelton reported that the tree and bushes on Jonlyn Court have been removed and the stump has been ground up. All of this has been replaced with gravel. He also stated that he will have the City’s landscaper/maintenance keeper to remove the fencing and trim the bushes at Foeburn Lane and Westport Road.
UNFINISHED BUSINESS:
Code Enforcement Board participation: Attorney Hodge stated that a group from Windy Hills needs to attend the next meeting at Graymoor/Devondale and ask to be included in the Code Enforcement Board. Mayor Ising will contact the Mayor of Graymoor/Devondale to discuss further.
Recycling Update: Mayor Ising reported that he has received many comments from residents. Councilman Skelton made a motion to award a Good Neighbor Award to the Recycling Team and was seconded by Councilwoman Davis. The motion passed unanimously. Mayor Ising read the Good Neighbor Award and stated they had presented it to the group because one person had to leave early. It was brought to the Council’s attention that one name had been left off the list of participants and the Mayor stated that Charles Redman would be added to the award. Discussion ensued regarding how to determine what residents want in relation to recycling…once a week pickup and once a week trash pickup; twice a week trash pickup and once a week recycling, etc. It was suggested that the Council use “Survey Monkey” to have residents express their opinions. The subject will be further discussed at the September caucus meeting.
Communications Service Franchise Ordinance, Ord #2, Series 2018-2019: Attorney Hodge reported that he will have a summary of the Ordinance for 1st reading for the September meeting. He will invite Attorney Linda Ain to the caucus meeting to further explain the Ordinance.
NEW BUSINESS:
Donation to Healing Place: Councilwoman Spencer made a motion to donate $1,250 to the Healing Place and was seconded by Councilwoman Rademaker. Councilwoman Davis explained that while she likes the Healing Place and the work they do, she is not in favor of donating to them. She stated that if the City decides to move forward with recycling, it will cost the City an additional $16,000 for weekly collection. Councilwoman Spencer stated the money for the donations was already budgeted. Councilman Skelton stated that the City has enough money to do both. The motion passed with the following 4-2 votes:
Helen Davis – No | Kate Greer – Aye | Lou Phillips – No |
Marianne Rademaker – Aye | Mike Skelton – Aye | Suzanne Spencer – Aye |
ATTORNEY’S REPORT: Attorney Hodge reported that he had to refer a rental property client to another attorney due to a conflict of interest. He also reported that he left a message for the lowest paving bidder who had questioned why the bid was awarded to the middle bidder.
MAYOR’S REPORT: Mayor Ising thanked Councilman Phillips setting up the storm cleanup.
Comments/Questions to the Council as a Whole: Charles Redman addressed the Council and stated that if the City decided to do once a week trash pickup and once a week recycle, the City would save money. He also stated that he disagreed with the City giving tax dollars to charity. He believes that the resident should receive something in return…paying less for trash/recycle but should get more or like lower taxes, bigger tax discount, etc. Councilwoman Spencer stated that there is a huge addiction problem and it does affect Windy Hills. She further stated that the Healing Place needs the donations. Councilman Skelton pointed out that Windy Hills has the lowest taxes of all Satellite Cities.
Kim Greenrose addressed the Council stating that the fence at Victoria Place had not been painted. Councilman Phillips stated he will check into it. She also asked what the process was for paving streets, as she thought Victoria Place needs to be re-paved.
Councilwoman Greer moved to adjourn the meeting at 8:05 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.
_______ __________________ _______________________
E. James Ising, Mayor | Sandy Moore, City Clerk |
- Published in 2018 Council Meetings Minutes
Minutes July 9, 2018
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
July 9, 2018
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
E. James Ising | Helen Davis | Sandy Moore |
Kate Greer | Jim Hodge | |
Lou Phillips | Steve Teaford | |
Marianne Rademaker | ||
Mike Skelton | ||
Suzanne Spencer |
MINUTES:
Councilwoman Greer moved to approve the minutes of the June 11, 2018 Council meeting; seconded by Councilwoman Davis and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for June, 2018 were moved for approval by Councilwoman Davis, and seconded by Councilman Skelton and approved unanimously.
Councilman Phillips moved to approve the June bills, totaling $55,570.45 and was seconded by Councilwoman Davis. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Resident, Jodie Mudd thanked the Council for deciding to have a trial of Recycling for all residents in the City. He asked when will it begin, if there will be larger recycling bins since it will be going from once a week to every other week and if a person already subscribes, will Waste Management automatically discontinue the billing.
Douglas Scott from The Healing Place addressed the Council, thanking them for their past donation and gave a funding need update. He stated there is always a great need.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Davis reported that after some research she has located two rental homes and a few other possible rentals. She has passed the information on to Steve Teaford. She thanked the City officials and staff for keeping city expenses to a minimum as it appears the City will end the 2017-2018 fiscal year with a surplus. She will have an exact number in October after receiving the auditor’s report.
Code Enforcement: Steve Teaford stated he will be meeting with Jim Hodge to review the revised Rental Ordinance and to tweak the Encroachment Ordinance.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported that there are 4 new residents. She stated that she and Suzanne Ronniger created and handed out informational material dealing with Opioid and other addictive substances at the 4th of July Picnic. She also stated that she is meeting with Jodie Mudd and Paula Barmore regarding Tai Chi routines on the Green. She reported that she is working on two plaques on the Green.
Community Events/Newsletter/Tree Board: Councilwoman Greer congratulated everyone for a successful 4th of July Picnic and Parade and thanked everyone for all the work they put in. She stated the Tree Board will meet in August. The next newsletter deadline is August 18 and will need all candidate’s bios by then (limiting the bios to 75 words).
Public Works: Councilman Phillips reported the Council held the paving bid opening on Friday, July 6, receiving three bids. See below for further details. He also reported that he hired Adam Vogelsang to clean up the storm debris.
Police Liaison/Real Estate Signs: Councilwoman Rademaker read the report she had previously distributed. She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 102.35 hours. 1.13 hours of radar time was spent on Ambridge, resulting in one warning. Rudy Lane received about 21.14 hours of radar time six warnings. House watches were in effect on Highfield, Kingslook, and Copperfield. Parking warnings were given on Indian Ridge and Kinglan and a citation was issued on Copperfield. Extra patrols were done on Copperfield and Jonlyn Court, a suspicious white van was reported on Indian Ridge and a homeowner set off an alarm on Two Springs. An investigation was done on East Gate concerning a parking ticket. Two suspicious persons were reported on the Green – turned out to be nothing and a possible homeless camp was investigated at 2501 Brownsboro Rd.
Windy Hills Green/City Beautification: Mayor Ising stated how beautiful the flowers at the Rudy Lane signature entrance are.
UNFINISHED BUSINESS:
Recycling Update: Councilman Phillips reported that he will call Waste Management to get the most recent update.
Telecommunication Franchises: Attorney Hodge reported that Metro is reconsidering their initial decision and he is waiting to see what that decision is.
Independence Day Celebration Results: Councilwoman Greer stated the Picnic was a huge success even with the hot weather. She reported that the caterer did an excellent job and most preferred this caterer over the last one. Everyone also like the new ice cream flavors that Haywood’s Dairy added this year – Bourbon and Run Raisin. Kate also stated that this year she added a rented tent to supply some shade. Next year they will shorten the length of the event and have more tables inside. She again thanked everyone for all their help.
Code Enforcement Board Participation: Attorney Hodge reported that our petition has been made to Graymoor/Devondale and he is currently waiting on their decision for us to join this Board.
NEW BUSINESS:
Community Standards Committee – Municipal Order: Resolution No 1, Series 2018-2019 – to set up a Community Standards Committee. Councilwoman Greer made a motion to approve Municipal Order and was seconded by Councilwoman Davis. The motion passed with a unanimous vote.
Road Paving Bids: Councilman Phillips reported that he and Code Enforcement Officer opened the three bids received on Friday, July 6 at 10:00. There were no representatives present from the bidding companies. Hall Construction was the highest bidder at $43,158, Libs Paving was next bidder at $39,520, and Mac Construction was lowest at $38,733. After some discussion, Councilwoman Rademaker made a motion to award the paving bid to Libs paving due to the favorable experience the City has had with them in the past and the bid being just $787 over the lowest bidder. Her motion was seconded by Councilwoman Spencer and approved with a split vote as follows:
Helen Davis – Abstain | Kate Greer – Aye | Lou Phillips – Abstain |
Marianne Rademaker – Aye | Mike Skelton – No | Suzanne Spencer – Aye |
Mayor Ising – breaking the tie with an Aye |
ATTORNEY’S REPORT: No report.
MAYOR’S REPORT: Mayor Ising thanked Councilman Phillips for being Mayor Pro tem in his absence on vacation.
Comments/Questions to the Council as a Whole: None
Councilwoman Greer moved to adjourn the meeting at 7:54 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.
_______ __________________ _______________________
E. James Ising, Mayor | Sandy Moore, City Clerk |
- Published in 2018 Council Meetings Minutes
Minutes June 11, 2018
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
June 11, 2018
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
E. James Ising | Helen Davis | Sandy Moore |
Kate Greer | Jim Hodge | |
Lou Phillips | Steve Teaford | |
Marianne Rademaker | ||
Mike Skelton | ||
Suzanne Spencer |
MINUTES:
Councilwoman Greer moved to approve the minutes of the May 14, 2018 Council meeting; seconded by Councilman Phillips and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for May, 2018 were moved for approval by Councilman Skelton, and seconded by Councilwoman Spencer and approved unanimously.
Councilwoman Rademaker moved to approve the May bills, totaling $38,751.79 and was seconded by Councilwoman Davis. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Resident, Marty Hoehler, introduced himself and stated he will be running for Windy Hills City Council in the upcoming November elections.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Davis stated she will address the Tax and Budget Ordinances later in the meeting.
Code Enforcement: Steve Teaford stated the Rental and unlicensed vehicles Ordinances will have to be re-designed to include Air B&B properties and more stringent rules for unlicensed vehicles. He also sent an email with the addresses that need to be grandfathered in to the parking pad Ordinance/Resolution.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported that there are 12 new residents. She stated that the Community Caring Team will have a hand out at the 4th of July Picnic.
Community Events/Newsletter/Tree Board: Councilwoman Greer reported that Arbor Day has been rescheduled to be held at the Ice Cream Social on September 23. She made a motion to appoint Bruce Blue and Scott Breland to the Tree Board. Her motion was seconded by Councilwoman Rademaker and passed unanimously. She also stated that the Tree Board sent out letters to the residents on Clerkenwell offering new trees, but had no response. The Tree Board will use the money for those trees to replace damaged or dying trees on Ambridge. A tree has died on Indian Ridge and Plant Kingdom will replace it at cost. The next tree board meeting will be on August 23. The next newsletter deadline is August 18.
Public Works: Councilman Phillips reported the dead dogwood tree on the Green has been removed. He also reported that advertisement for paving bids will be placed in the Courier Journal.
Police Liaison/Real Estate Signs: Councilwoman Rademaker read the report she had previously distributed. She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 109.22 hours. 95 minutes of radar time was spent on Ambridge, resulting in three warnings. Rudy Lane received about 17 hours of radar time, resulting in two citations and two warnings. There was an additional forty minutes of radar time that was not identified. Additional citations were issued at Brownsboro and Hubbards and Westport and Ambridge. There was one house on house watch. Suspicious persons were reported on Windygo Ct. and Windhurst. Investigations were done on Ambridge and Foeburm. There was a hit and run on Clerkenwell with minor damage. Included in the report were 15 City Ordinance citations – no location as well as a citation on Tottenham. There was a note that the police department was using a new reporting method and fewer activities were reported at first.
Windy Hills Green/City Beautification: No report.
UNFINISHED BUSINESS:
Recycling Update: Councilman Phillips reported that Waste Management will be ordering tubs for everyone and it may be an August start date.
First Reading of Ordinance 4, Series 2017/2018 Ad Valorem Taxes for 2018: Councilwoman Rademaker made a motion to have Ordinance 4, Series 2017/2018 regarding the Ad Valorem Taxes for 2018 read into record. Councilwoman Spencer seconded the motion and it passed unanimously. Attorney Hodge read the summary of Ord 4, Series 2017/2018. Councilman Phillips made a motion to approve Ordinance 4, Series 2017/2018 and was seconded by Councilwoman Davis. The motion passed by a roll call vote as follows.
Helen Davis – Aye | Kate Greer – Aye | Lou Phillips – Aye |
Marianne Rademaker – Aye | Mike Skelton – Aye | Suzanne Spencer – Aye |
First Reading of Ordinance 5, Series 2017/2018 Budget for 2018: Councilwoman Greer made a motion to have Ordinance 5, Series 2017/2018 regarding the 2018 Budget read into record. Councilwoman Rademaker seconded the motion and it passed unanimously. Attorney Hodge read the summary of Ordinance 5, Series 2017/2018 into record. Councilwoman Rademaker made a motion to approve Ordinance 5, Series 2017/2018 and was seconded by Councilwoman Davis. The motion passed by a roll call vote as follows.
Helen Davis – Aye | Kate Greer – Aye | Lou Phillips – Aye |
Marianne Rademaker – Aye | Mike Skelton – Aye | Suzanne Spencer – Aye |
Telecommunication Franchises: Attorney Hodge stated there will be a meeting with the Jefferson County Cable Commission for further action.
Ordinance Codification Update: Clerk Moore stated that she had a meeting with Pam Howarah with the State Libraries and Archives. They filed a report that was due. Ms. Howarah stated that everything seemed to be on schedule. Mrs. Moore stated that once this project is completed it will allow anyone to research all of the City’s Ordinances on line and in a very organized way.
Other: Jonlyn Court – Councilman Skelton made a motion to hire Adam with Brownsboro Lawn Care for a price of not greater than $1,500 depending on the approval of the majority of the residents on that street to remove and relocate all the plantings (except the tree), remove the tree, and place gravel on the island after all is removed. The motion was seconded by Councilwoman Davis. After a long discussion Councilwoman Rademaker called the question and was seconded by Councilman Phillips and passed unanimously. The original motion passed with a vote of 5 Ayes and one abstaining – Councilman Phillips.
NEW BUSINESS:
Independence Day Celebration: Councilwoman Greer reported that the City has hired a new caterer for the same price. There will be no soft drinks provided, but tea and lemonade will be included. The parade will start a little later with Uncle Sam driving his red Corvette after handing out flags and a copy of the Constitution. Rain will not cancel, as the new caterer will provide tents if needed.
Code Enforcement Board Participation: Attorney Hodge stated that everything has been filed for us to participate in the Suburban Code Enforcement Board. He is waiting for the Council from Graymoor/Devondale to approve our participation in this Board.
ATTORNEY’S REPORT: Attorney Hodge reported that the impound property is full and due to that, Metro would be slow in moving disabled cars to the impound lot.
MAYOR’S REPORT: Mayor Ising commented on the article he had distributed regarding local governance in regards to the Drug Crisis. He also stated that the filing of papers to run for local office is August 14 at 4:00 pm at 710 W. Ormsby. There is a $50 filing fee. He also reminded all that their Bios for the newsletter would be due to Councilwoman Greer by August 18. He reported that he attended the Tree Board meeting and stated they are doing a good job with Councilwoman Greer representing the City. He has asked Councilman Phillips to be Mayor pro-tem while he is on vacation. He also reported that Brownsboro Hardware will be celebrating their 20th Anniversary and he will be presenting a proclamation from the City to Jim Lehrer.
Comments/Questions to the Council as a Whole: A new resident from Victoria Place asked if she could approach her neighbors about keeping up their newspaper boxes or remove them. She said they are in need of repair. She also reported that the fence into Victoria Place is in need of painting/repair.
Councilwoman Rademaker moved to adjourn the meeting at 7:59 P.M., seconded by Councilwoman Greer and the motion passed unanimously.
_______ __________________ _______________________
E. James Ising, Mayor | Sandy Moore, City Clerk |
- Published in 2018 Council Meetings Minutes
Minutes May 14, 2018
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
May 14, 2018
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
E. James Ising | Helen Davis | Sandy Moore |
Kate Greer | Jim Hodge | |
Lou Phillips | Steve Teaford | |
Marianne Rademaker | ||
Mike Skelton | ||
Suzanne Spencer |
MINUTES:
Councilwoman Greer moved to approve the minutes of the April 9, 2018 Council meeting; seconded by Councilman Phillips and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for April, 2018 were moved for approval by Councilman Skelton, and seconded by Councilwoman Rademaker and approved unanimously.
Councilwoman Davis moved to approve the April bills, totaling $142,378.40($100,000 of which was for a CD) and was seconded by Councilwoman Spencer. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: None
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Davis stated she will address the Budget details later in the meeting.
Code Enforcement: Steve Teaford stated he will have a discussion with the City Attorney, Jim Hodge regarding Air B&B within the City. He had no other updates to his report that was discussed at the Working Meeting.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported that there are 5 new residents. She also reported that there is one new plaque and will need to talk with Mike Hayman as to what kind of tree will be planted. She stated that she is working with Paula Barmore, from Anoosh Nosh on a possible Health and Fitness Event relating to Tai Chi on the Green as well as a possible art show. She had nothing to report on Community Caring.
Community Events/Newsletter/Tree Board: Councilwoman Greer reported that Arbor Day was postponed due to the weather and has been rescheduled to be held at the Ice Cream Social. She also stated there will be a Tree Board meeting on June 7. She reported the City Wide Yard Sale will be held on the following Saturday, May 19 and asked the City Clerk to send out a blast email to inform the residents that each participant will be responsible for placing balloons to direct to their house for the sale.
Public Works: Councilman Phillips reported he will discuss paving later during the meeting.
Police Liaison/Real Estate Signs: Councilwoman Rademaker read the report she had previously distributed. She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 112 hours. About 3 hours of radar time was spent on Ambridge, resulting in one citation and three warnings. Rudy Lane received about 19.5 hours of radar time, resulting in five citations and eight warnings. An additional citation was issued at Brownsboro and Antrim for an expired license plate.. Thirteen parking citations were issued on Windsong, Windhurst, Chesham, Wicklow, Kitty Hawk, and Deerfield. Four of them were for $15, seven were for $25 and two were for $50. House watches include: Indian Ridge, Highfield, Kingslook and Tottenham. Two suspicious persons were reported, but were solicitors. Two suspicious vehicles were also reported, but not found by police. There was also a medical alert caused by a faulty device.
Windy Hills Green/City Beautification: No report.
UNFINISHED BUSINESS:
Telecommunication Franchises: Attorney Hodge stated that Metro is close to a resolution on this issue and we will wait to see what action they take
Recycling Update: Councilman Phillips had passed around a Wall Street Journal article noting that right now there is not a big payoff for recycled materials and they end up in the dump. Councilwoman Greer made a motion for the City to set up biweekly recycling for the entire City for a three month trial period. The motion was seconded by Councilwoman Davis. Councilman Phillips asked what parameters would be used to determine if the City would continue after the 3 month trial. No one gave out specific parameters. The motion passed with 5 Ayes and one No vote (Councilman Phillips). Councilman Phillips will be the person for making the arrangements with Waste Management.
NEW BUSINESS:
First Reading of Ordinance 4, Series 2017/2018 Ad Valorem Taxes for 2018: Councilwoman Greer made a motion to have Ordinance 4, Series 2017/2018 regarding the Ad Valorem Taxes for 2018 read into record. Councilman Skelton seconded the motion and it passed unanimously. City Clerk, Moore, read the summary of Ordinance 4, Series 2017/2018 into record.
First Reading of Ordinance 5, Series 2017/2018 Budget for 2018: Councilwoman Greer made a motion to have Ordinance 5, Series 2017/2018 regarding the 2018 Budget read into record. Councilwoman Rademaker seconded the motion and it passed unanimously. Attorney Hodge read the summary of Ordinance 5, Series 2017/2018 into record.
Repaving 2018: Councilman Phillips stated that $48,000 is budgeted for repaving. He reported that the streets scheduled for repaving are in Coach Gate – Creighton Hill, Wellington Place and Chamberlain Hill.
Other: Councilman Skelton suggested that an email blast be sent out to inform the residents of the recycling decision.
ATTORNEY’S REPORT: Attorney Hodge reported that the latest COLA for administration is 2.1%.
MAYOR’S REPORT: Mayor Ising stated he attended the Mayors’ advisory meeting at which the Westport Road traffic was discussed. He also stated that the VA Hospital is still under consideration, but there is not a lot of hope for any changes. He reported that Air B&B is big in the South end of town. He also stated the there are 200 unfilled police positions, 8 new radar machines have been purchased and St. Matthews has a new EMS vehicle. He reported that he and Councilman Phillips attend the Volunteers of America grand opening and there is a room dedicated to the City of Windy Hills for the donation the City made to them.
Comments/Questions to the Council as a Whole: Allan Ware asked if anyone knew what the time frame is for the payoff of the new EMS vehicle and would there ever be a reduction or elimination of the tax for the vehicle.
Councilman Phillips moved to adjourn the meeting at 7:48 P.M., seconded by Councilwoman Greer and the motion passed unanimously.
_______ __________________ _______________________
E. James Ising, Mayor | Sandy Moore, City Clerk |
- Published in 2018 Council Meetings Minutes
Minutes April 9, 2018
CITY OF WINDY HILLS
Minutes of Regular Council Meeting
April 9, 2018
The Council and Officers of the City of Windy Hills met at the Sojourn Community Church, 2501 Rudy Lane, at 7:00 P.M. Mayor Ising called the meeting to order.
ROLL CALL: The following were present:
MAYOR | COUNCIL MEMBERS | OTHER CITY OFFICIALS |
E. James Ising | Helen Davis | Sandy Moore |
Kate Greer | Jim Hodge | |
Lou Phillips | Steve Teaford (absent) | |
Marianne Rademaker | ||
Mike Skelton | ||
Suzanne Spencer |
MINUTES:
Councilwoman Greer moved to approve the minutes of the March 12, 2018 Council meeting; seconded by Councilwoman Spencer and approved unanimously.
FINANCIAL REPORTS, APPROVAL OF BILLS:
The financial reports for March, 2018 were moved for approval by Councilman Skelton, and seconded by Councilwoman Rademaker and approved unanimously.
Councilwoman Davis moved to approve the March bills, totaling $52,643.63 and was seconded by Councilman Skelton. The motion passed unanimously.
RESIDENTS’ COMMENTS/CONCERNS: Resident, Wendy Mains, of Jonlyn Ct, addressed the Council with concerns about the landscaped circle on their court. She stated that since it has been re-landscaped with new plants and rocks, the plants are dying due to lack of water and people are running over the plants and rocks. She stated there is not enough room to maneuver around it with their cars and garbage and delivery trucks as well. She would like the whole landscaped circle to be removed and paved over. One of her residents would just like the tree in the center. Councilwoman Rademaker stated that most residents like it that the City is proactive with landscaping areas. Mayor Ising stated that the City will look into the issue.
Joyce Bridge addressed the Council to Thank the City for the donation to Family Court. It was greatly appreciated.
Karen Berg, democrat candidate running for Senator introduced herself and stated she is fiscally conservative, concerned about the State medical insurance needs and gun control. She passed out information and asked that anyone that would like to support her campaign by placing a sign in their yard, to let her know.
COMMITTEE REPORTS:
Finance/Ordinances: Councilwoman Davis reported that she is currently working on the budget and doing rental follow-up. She also stated that the Wexford Place house has been cleaned up.
Code Enforcement: No report.
Community Caring/Health & Fitness/Welcome to Windy Hills: Councilwoman Spencer reported that there are 5 new residents. She also reported that there is a pending plaque for the Green (a bush for her late husband). She stated that she is working with Paula Barmore, from Anoosh Nosh) on a possible Health and Fitness Event relating to Tai Chi on the Green as well as a possible art show. She had nothing to report on Community Caring.
Community Events/Newsletter/Tree Board: Councilwoman Greer reported that Arbor Day will be the following Sunday, but stated it will be rescheduled if it rains. The next newsletter deadline will be on May 18.
Public Works: Councilman Phillips reported that the electrical outlet by the bear on the Green should be installed soon.
Police Liaison/Real Estate Signs: Councilwoman Rademaker read the report she had previously distributed. She stated that Graymoor/Devondale Police Department patrolled Windy Hills for 102.3 hours. 8.5 hours of radar time was spent on Ambridge, resulting in three citations and two warnings. Rudy Lane received 3 hours of radar time, resulting in one citation and one warning. An additional citation was issued at Hubbards Lane and Rudy. The parking citations issued were: Clerkenwell (4); Chepstaw Ct (1), Windhurst Ct. (2), Tottenham (1), Windsong Way (1), and Indian Ridge (1). Warnings were given on Bonfire and Chelsea. an abandoned vehicle (4days) was towed on Ambridge. There were parking problems on Foeburn due to a party. House watches include: Indian Ridge, Highfield, and Grassy Fork. There was a home invasion on Kingslook (no details given). Other issues included: warrant on Indian Ridge, directed patrols on Falgate Ct., a semi parked on Ambridge and a Spectrum solicitor reported, and a non-injury accident at the Methodist Church.
Windy Hills Green/City Beautification: Councilman Skelton reported that spring (fertilizing, grass work, etc) work is being done on the Green. He said he and Lou Phillips will take a look at the court on Jonlyn Court.
UNFINISHED BUSINESS:
Encroachment Resolution : Attorney Hodge read Resolution No 2, Series 2017/2018 into record relating to Driveway encroachments. Councilwoman Greer made a motion to approve the resolution and was seconded by Councilwoman Rademaker. The motion was passed unanimously.
Telecommunications Franchise Issues (Charter, Google, AT&T): Attorney Hodge reported that there is nothing new to report that JCLC is watching Metro’s progress and will receive recommendation after Metro’s decision.
NEW BUSINESS:
Recycling Considerations: Mayor Ising stated that the issue was discussed at the Caucus meeting, stating that all of the Council members take part in recycling – most take to the recycling center. He also stated that currently there are 205 signed up for recycling pointing out that that is not a high percentage of our 1200 residences. Councilman Phillips has done some work on it and they concluded that with a cost of $33,000 for the whole year it was hard to justify the expense for such a low participation. The current contract is up in a year. Councilman Skelton stated he talked to Waste Management and is in favor of every 2 weeks at a cost of $22,000. He also stated that Waste Management would be willing to do a trial period for $6K – $7K. Councilwoman Davis said she would be willing to analyze for the budget affect and also stated that she wasn’t aware that it would be discussed at this meeting. She needs to see how much the revenue will go up. Councilwoman Rademaker stated she would rather take her recycling to the center for convenience. Bruce Blue, a resident, stated he has worked in the recycling industry for many years and offered to meet with the City regarding this subject. He stated that the City may want to inquire with Waste Management if they would pay the City back for some of the recycling materials that they get reimbursed for.
ATTORNEY’S REPORT: No Report.
MAYOR’S REPORT: Mayor Ising stated the City received a thank you from the Volunteers of America for the City’s Contribution. He reported that there was an article in the last newsletter regarding running for Council/Mayor and asked if any of the Council had heard of any interested people. He also reported that Brightside Cleanup would be the following Saturday. He will pick up supplies. He sated he will be attending the District 7 Mayor’s Advisory Council Meeting on April 25th and asked if anyone had any issues or concerns they would like addressed.
Comments/Questions to the Council as a Whole: Bruce Blue stated he is concerned about a truck that parks on Two Springs during the day that could possibly cause a wreck.
Jodi Mudd expressed his views on recycling, stating that it seems it’s a matter of money and convenience. He said that you could use a 50 gallon can on wheels and put an emblem on it to signify that it contains recycling, not trash.
Councilwoman Greer moved to adjourn the meeting at 8:00 P.M., seconded by Councilwoman Rademaker and the motion passed unanimously.
_______ __________________ _______________________
E. James Ising, Mayor | Sandy Moore, City Clerk |
- Published in 2018 Council Meeting, 2018 Council Meetings Minutes
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